Recruitment notice: 02 FINANCIAL CHARGES FOR THE SEMBE I PROJECT

ACMS in brief!
The Cameroonian Association for Social Marketing (ACMS) is a non-governmental organization under Cameroonian law whose main mission is to improve the social situation of the Cameroonian population in a sustainable and measurable manner and to promote health. Thus, ACMS works in cooperation with the government and its public and private sector partners to deliver high-quality health programs, reaching all populations in need. For over twenty-five years, ACMS has provided the Cameroonian population with comprehensive, evidence-based public health interventions, including programs in reproductive health, malaria and HIV prevention among others.

Join us !
ACMS is seeking candidates to fill the position of Finance Officers as part of the SEMBE I (Systems to End the Malaria Burden through Meaningful Engagement-I) project in Cameroon, funded by USAID and planned for a duration of five years. The project aims to strengthen the capacity of the Government of Cameroon and local stakeholders to lead and promote local solutions in the fight against malaria.

What are we recruiting? 
The Financial Officers will have overall responsibility for ensuring all financial operations carried out within the framework of the SEMBE I contract with the policies and procedures of the donors; and those of ACMS.

Essential functions:

• Ensure the receipt and review of compliance and completeness of the financial documents of the SEMBE I project based on the information defined in the checklist, the SOP or the ACMS administrative and financial procedure manual;
• Contribute to the preparation of administrative correspondence, memorandums, TORs and powerpoint presentations of the activities of the finance department of the SEMBE I Project.
• Collaborate with the SEMBE I project team to determine the cash flow requirement on a monthly basis followed by transmission to the Finance Manager;
• Prepare and make payments in cash and via mobile payment platforms to stakeholders in the activities in accordance with the various controls, procedures, policies in force at ACMS and the approved Terms of Reference;
• Ensure the review of the accuracy of budget lines entered on payment requests and activity expenses, transmission to the Finance Manager and monitoring of validation;
• Daily update the status of liquidation of advances to staff;
• Support the Finance Manager in monitoring or implementing audit recommendations of the region’s financial processes;
• Make a contribution to the management of Financial audits as the first curtain of quality control of accounting documents, checks of supporting documents and control of compliance with procedures, as well as the implementation of related recommendations;

• Contribute to the reconciliation of Oranges Money accounts at the ACMS offices in Maroua and to the reconciliation of balance sheet accounts;
• Produce and share with the Finance Manager a monthly report of rejections and complaints, update this report after each payment;
• Ensure the systematic traditional and electronic archiving of accounting documents and files related to requests for advances;
• Train and monitor focal points with emphasis on district level controls when assembling the summary payment mask;
• Exchange with PJ focal points and the SMC in order to obtain digital statements of amounts due (Excel) and quality PJs on time;
• Compilation of statements of amounts due received from PJ focal points with a view to preparing the payment statement;
• Duplicate checks by district;
• Use of the minutes and worksheets of the consultants’ verifications in order to clear the payment status;
• Share with the Finance Manager, the Program Manager, the Compliance department the shortcomings which have not been resolved at their level;
• Verification of budgetary statistics (actors / activities / districts);
• Review of physical supporting documents before initiation of payment;
• Payment initiation. Deadline: 25 days max end of activity per cycle at area level;
• Send the payment status by email to the Finance Manager and the COP for validation;
• Support in the preparation of activity expenses and ensure daily updating of the status of releases classified by category in its region;
• Complete the payment tracking table for your region daily in order to anticipate double payments;
• Ensure the scanning of supporting documents before their transmission for accounting 

Qualifications and skills required  :

• Hold at least a  Bac + 3 diploma in Accounting, Finance, Management Control or other equivalent diploma;
• Have at least 3 years of experience in a similar position in a development organization, an NGO, a large-scale project or company.
• In lieu of the required diploma: Have more  than five (05) years of relevant professional experience in the field of Accounting, Finance, Management Control
• Relevant experience in an international NGO will be an asset;
• Having good communication skills and knowledge of IT tools, Office package software (Word, Excel, Powerpoint, Outlook), mastery of accounting software would be an asset;
• Have audit management skills to be able to respond to various ACMS audit recommendations and be able to improve operations accordingly.

How to create your application file?

• A one-page cover letter;
• A detailed Curriculum Vitae (CV)
• A photocopy of an identification document;
• Photocopy of the diploma;
• Evidence of experiences;
• A professional reference check will be carried out for the successful candidate.

Your canditate file :

Complete files will be sent to the following address:  CM_recrutement@acms-cmr.org

NB : Applications will only be made by email.

Our employment policy
This position is reserved for nationals of Cameroonian nationality. Only the preselected candidates will be contacted.
ACMS reserves the right to recruit at a lower level or based on a modified job profile.
ACMS is an equal opportunity employer and encourages applications from qualified individuals regardless of gender.
References will be required.
Civil servant candidates must be in good standing with their administration before signing the final employment contract with ACMS;

Key information about the position:

Type of contract: Permanent , Indefinite-term contract linked to the project Position
level   :  10th category,  tertiary sector II of the National Collective Trade Agreement Place of work: Maroua Cameroon Type of position: Intermediate Start date: February 2 2024 Project end date  :  August 2028

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