Recruitment Notice: 02 Secretaries needed

Secretary (AUSC)

Date: 13 Jan 2023

Location: AU Sports Council (Cameroon), Cameroon

Organisation: African Union

AU Values

​​• Respect for diversity and teamwork • Africa first
• Transparency and accountability • Integrity and impartiality
• Efficiency and professionalism • Information and knowledge sharing
Organizational information

Reports to: Coordinator & Finance and Administration Officer
Directorate/Department: Health, Humanitarian Affairs and Social Development.
Division: AU Sport Council
Number of Direct Reports: 0
Number of indirect reports: 0
Position grade: GSA4
Number of positions: 2
Type of contract: Regular
Location: Yaoundé, Cameroon
 

Purpose of the position

Provide secretarial and administrative support services to the supervisor concerned or to the Office in general for its proper functioning.

Main functions

• Provide operational support in a timely manner;
• Implement operational activities according to schedule and prepare reports;
• Assist in the monitoring of logistics activities, the implementation of activities and the provision of updated information;
• Communicate effectively with internal and external stakeholders;
• Ensure the follow-up of the decisions resulting from the meetings and the results resulting from the exchanges and ensure their implementation;
• Prepare daily office communications and assist in compiling data and information for reporting purposes;
• Contribute to the creation, improvement and maintenance of registration and research systems;
• Monitor the supply and maintenance of office facilities and equipment.

Specific Responsibilities

• Receive routine correspondence and prepare replies for signature by supervisors;
• Enter and correct documents, reports, etc. that may be requested by his supervisors;
• Receive visitors and staff members and provide them with basic information on relevant issues and procedures;
• Assist in the monitoring of logistics activities, the implementation of activities and the provision of updated information;
• Maintain an appropriate filing and recording system for all incoming and outgoing correspondence and documents;
• Answer and screen various correspondence such as telephone calls and e-mail messages and follow up with supervisors and partners;
• Keep the schedule of appointments for supervisors up to date;
• Ensure proper maintenance of equipment and report any failures for maintenance purposes and other required actions;
• Provide routine day-to-day administrative support to the various departments of the Units to which the incumbent is attached;
• Ensure the stock of stationery, the availability of equipment and supplies within the office for which he is responsible;
• Provide reception services, if necessary; and
• Fulfill any other duties and responsibilities that may be assigned to it.

Academic training and experience required

• The candidate must hold a Bac+2 level diploma in secretarial, administrative services, office management or a related field of study, with three years’ relevant experience in secretarial work in public organizations, diplomatic missions , international organizations or international non-governmental organizations.
• Or he must hold a Bachelor’s degree in secretarial, administrative services, office management or a related field of study, with at least 2 years’ relevant experience in the field of secretarial work within a public organization , a diplomatic mission, an international organization or an international non-governmental organization.
• Training related to communication would be an added advantage.

Skills Required

• Excellent knowledge of office applications such as Word, Excel, Outlook and PowerPoint
• Excellent planning and organizational skills;
• Very good typing skills, with a speed of at least 50 words per minute;
• Excellent interpersonal skills;
• Excellent verbal and written communication skills;
• Proficiency in one of the official AU working languages ​​(English, French, Arabic, Portuguese, Spanish and Kiswahili) is a requirement, while proficiency in two languages, particularly English and French, is a requirement. an advantage.
• Have a good team spirit and ability to work in a multicultural environment;
• Good analytical skills and ability to identify viable solutions and options, firm but flexible character, self-confidence;
• Ability to manage stress;
• Have a strong personality while being friendly, polite and patient;
• Able to work quickly, efficiently and accurately, while meeting tight deadlines;
• Able to work unsupervised and to act on own initiative;
Leadership skills
Valuing others:
..Flexibility
..Awareness of risks and respect for rules
Basic skills
Team spirit and collaboration
Awareness of responsibility and respect for rules
Perception of learning.
Clear Communication
Functional Skills
Troubleshooting
Job Knowledge and Information Sharing ….
Task-
based Awareness of continuous development

EQUAL OPPORTUNITY:

The African Union Commission is an equal opportunity employer, and qualified women are strongly encouraged to apply.

DURATION OF CONTRACT AND STARTING UP:

Engagement in this position is on the basis of a regular contract for a period of 3 years, of which the first 12 months will be considered as a probationary period. Thereafter, the contract is renewable for a period of two years, subject to satisfactory results and achievements.

LANGUAGES:

Proficiency in one of the official AU working languages ​​(English, French, Arabic, Portuguese, Spanish and Kiswahili) is a requirement, while proficiency in two languages, particularly English and French , is a

COMPENSATION benefit :

Indicative base salary of US$12,834.00 (GSA4, step 1) per year, plus other related benefits such as post adjustment (48% of base salary), housing allowance (US$16,813.44 per year) and education allowance (100% of tuition and other education-related expenses for each eligible dependent, up to a maximum of USD 10,000.00 per child per year), for recruited staff internationally and a maximum of US$3,300 per child per year for locally recruited staff.

Applications must be submitted no later than February 13, 2023.
Only candidates who have met all the requirements of the position and who have been selected for interviews will be contacted. )s.
Only applications registered online with a complete Curriculum Vitae (CV) attached will be considered.
The African Union is an equal opportunity employer, and applications from women are strongly encouraged.

Requisition ID: 1612

Apply ONLY online via the form available at: https://jobs.au.int/job/AU-Sports-Council-%28Cameroon%29-Secretary-%28AUSC%29/762789102/