Recruitment notice: A BASIC LOGISTICEN

Recruitment notice: A BASIC LOGISTICEN

Overall objective:

The Logistician ensures the proper functioning of the logistics of his/her base organized around efficient support logistics and a supply chain that includes the last mile. It contributes to the implementation of good practices, tools and procedures necessary for the smooth running of activities.

 

 

Responsibilities and fields of action

–         Supply chain : He/She actively contributes to the implementation and coordination of the supply strategy for his/her base. He/She ensures that the administrative and operational components of the supply chain are in place and functional at his/her level. He/She is, on his/her basis, the guarantor of compliance with procedures, policies, processes related to purchasing, transport and warehousing functions. He/she ensures that close links are forged with the coordination in order to avoid delays, losses, breaks in the headquarters – coordination – field supply chain.

–         Support logistics : He/She ensures that teams are provided with the means, resources and tools they need to carry out their activities. He/She actively contributes to the dimensioning of his/her base in terms of buildings (working and living spaces), materials, equipment, services enabling its proper functioning.

 

 

–         Security : He/She ensures on his/her basis the deployment of the means and frameworks necessary for the application of the rules relating to communications, travel and building management.

–         Team management : He/She participates in the HR sizing of his/her team and the validation of their job profiles. He/She directly manages the employees who report to him hierarchically in accordance with HR policies and procedures from recruitment to performance evaluations.

–         Operation of the bases : He/She supports all teams in the context of redeployment / installation / rehabilitation / closure of the base.

–         Coordination : He/She centralizes and disseminates logistical information within the Base. He/She consolidates internal reporting and communicates it on time to the coordination team.

Specific objectives and associated activities

1-      MANAGE THE SUPPLY CHAIN

–        Respect the framework as well as the overall monitoring process of the supply chain which are in place and those which particularly concern its base.

–        Supervise all procurement processes directly involving its base, ensuring compliance with internal policies, rules, procedures and tools as well as donor prerequisites.

–        Ensure the establishment and maintenance of a local supply chain infrastructure (taking into account purchasing, transport and warehousing operations) and that an efficient pipeline is established to at the last mile, the final place of delivery of the required goods, works and services.

 

 

 

–        Actively contribute to ensuring that the principles of competitive bidding are respected for supply, works and service contracts and that they are correctly managed, contracted and delivered, delivered at the desired time and place.

–        Participate in the identification and referencing of suppliers, contractors, service providers. He/She ensures the consolidation and updating of data concerning them (price catalog, database).

–        Propose modes of transport adapted to needs, ensure appropriate packaging of transported goods and compliance with deadlines.

–        Check that warehousing is well managed (compliance with rules and guiding principles) and ensure that appropriate documents are used, updated and shared with stakeholders (e.g. monitoring status of project stocks).

–        Coordinate with the coordination procurement team for any purchases made in the capital and/or internationally.

2-      DEPLOY ADAPTED SUPPORT LOGISTICS

–        Establishes the technical and human resources relating to building management, energy management, IT and communications resources of the base. He/She is a force for proposals regarding developments to be considered in terms of technical and human needs for the proper functioning of his/her base.

–        Implements tools for piloting and monitoring activities (fleet and fleet management). He/She pays particular attention to cost management. He/She analyzes the reporting monthly and proposes the necessary corrective actions if necessary.

–        Actively participates in the technical choices and validations that are made on the base in relation to the equipment, means of transport as well as the service providers necessary for the proper functioning of its base.

–        Deploys and enforces operating procedures and good practices relating to the use of equipment, premises and means of transport. It implements and follows the principles and directives of coordination in connection with the tools and IT solutions necessary for the proper functioning of its base.

3-           IMPLEMENTATION OF ACTIONS RELATED TO THE SECURITY OF PEOPLE, GOODS AND PLACES

–        Is force of proposals regarding the logistical means (material and human) to be put in place to ensure the security of the bases and the teams on the ground.

–        Establishes and enforces systems, standard operating procedures, rules regarding building management, communications but also the movement of people and goods.

–        Is involved in the analysis of the context and security conditions on its basis through the prism of the hearts of

–        logistics professions and activities. He alerts and issues recommendations to the Field Coordinator if necessary.

–        Communicates on a regular basis with guards, drivers, radio operators on incidents, risks and attitudes to observe (regular meetings).

–        Participates in assessments of security conditions in defined areas, according to the operational development perspectives envisaged.

4-      STRATEGY AND MANAGEMENT OF BASIC LOGISTICS TEAMS

–        Develops and validates the action plan of the logistics department of its base by considering the needs of the teams, and aiming for the smooth running of activities and the proper functioning of the base.

–        Leads work meetings, arbitrates possible conflicts, defines priorities and activity schedules for his department.

–        Participates in the HR sizing of his department, recruitment, evaluation of the team as well as the direct management of the latter. He/She ensures that his/her team members carry out their tasks and responsibilities.

–        Identifies staff training needs.

–        Contributes to capacity building as well as logistical training of staff allowing teams to implement and monitor their activities, while respecting processes, procedures and tools.

5-      ENSURE REPORTING, CIRCULATION OF INFORMATION RELATED TO LOGISTICS ISSUES

–        Shares logistical data and information produced by the base with the teams concerned.

–        Is associated, when necessary, with project proposals, final reports and audits related to the areas and activities covered by the logistics of its base.

–        Participates in financial and administrative management in his field of activity. He/She ensures compliance with the budget lines allocated to the logistics department of his/her base and shares their monthly cash flow needs.

–        He/She participates in the drafting of project documents by providing technical support (costing, estimation of needs and contributes to the supply plans for his/her base.

Required profile:

Hold a Bacc+2 or any other equivalent diploma in logistics . Bioforce training appreciated .

Ø   Professional Experience  :

–        Experience of at least two (02) years in logistics in the humanitarian sector.

–        Management experience

–        Experience in a similar position

Ø   Mandatory knowledge and skills

–        Good knowledge of the supply chain (purchasing, transport, storage) or logistics support (facilities management)

–        Experience in management and organizational skills

–        Writing reports

–        French

–        Office Pack (Office 365)

Ø   Knowledge and skills appreciated

–        Technical experience in another logistics field

–        Negotiation skills

–        Staff training and capacity building

–        English

–        Other local language

Terms

Ø  Position based in Maroua or Kousseri (Far North region)

Ø  Fixed-Term Contract.

Ø  Salary defined according to the PUI salary scale.

Ø   Starting position in OCTOBER 2023.

Ø   Candidates who are nationals of the recruiting locality and/or residents will be prioritized.

Ø   Female applications are strongly encouraged.

THE CANDIDATE MUST COMPLETE  THE ONLINE QUESTIONNAIRE VIA THE LINK https://forms.office.com/e/0SjTS1ye8m PUBLISHED ON THE MINAJOBS JOB ADVERTISING SITE THEN SEND THEIR FILE (LETTER ONLY MOTIVATION AND CV), TO THE EMAIL ADDRESS recruitment@premiere-urgence-cm r.org MENTIONING “  THIS NAME + LOG BASE ” IN THE SUBJECT.     THE FILES PROVIDED WILL NOT BE RETURNED TO CANDIDATES. 1-      THE CANDIDATE MUST EXPLICITLY SPECIFY THE POSITION FOR WHICH THEY ARE APPLYING. 2-      DEADLINE FOR SUBMITTING FILES: THURSDAY, SEPTEMBER 21, 2023 . 3-      ONLY PRESELECTED CANDIDATES WILL BE CONTACTED PERSONALLY. 4-      ORIGINAL DIPLOMAS, WORK CERTIFICATE, RECOMMENDATIONS MUST BE BROUGHT BY CANDIDATES CALLED FOR TESTS AND INTERVIEWS.

 

HOW TO APPLY

recruitment@premiere-urgence-cmr.org

READ AND FOLLOW THE INSTRUCTIONS GIVEN ABOVE TO APPLY, AND NEVER SEND MONEY DURING RECRUITMENT.

 

 

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