Recruitment notice: Administration and Finance Manager
JOB OFFER – FAIRMED, international NGO: Administration and Finance Manager
Health for the Poorest
Call for applications
Administration and Finance Manager
Bangui, RCA Expatriate
24 months (renewable)
01.02.2024
FAIRMED, international NGO based in Switzerland. Our vision is that no one should suffer or die from a curable disease. We want all people to have equitable access to prevention and acceptable health care of satisfactory quality and affordable cost and to benefit from a healthy and equitable environment. In order to break the vicious circle of poverty and disease, we enable the most deprived in Africa (Congo Basin) and in the Indian subcontinent (from Nepal to Sri Lanka) to have equal opportunities in health matters. We help reduce the burden of poverty-related diseases, including neglected tropical diseases.
Responsibilities and specific tasks
Responsibility No. 1: financial management
Responsible for funds and financial management of the mission
Provide leadership to the FAIRMED RCA team of accountants and cashiers.
Ensure financial and administrative control of all FAIRMED RCA operations.
Participate in the prevention and management of organizational risks in FAIRMED offices in CAR.
Supervise expenses and the maintenance of all the mission’s cash registers and bank accounts.
Ensure the quality of expenses and justifications and chronological classification.
Make authorized payments according to FAIRMED procedures.
Ensure the maintenance and updating of monthly accounts accurately and completely according to the deadlines and procedures planned.
Ensure the preparation and submission of tax returns and their payments.
Supervise the inventory of fixed assets and the updating of the list of fixed assets. Prepare and participate in the external audit and ensure the proper implementation of the audit recommendations.
Coordinate and participate in the development of budgets for projects and the RCA office.
Prepare and submit quarterly financial reports for headquarters and as needed for donors.
Ensure monitoring of budget line consumption.
Contribute to budgetary and financial analyzes with a view to the efficiency of the FAIRMED portfolio in CAR
Health for the Poorest
Responsibility No. 2 — Administrative management
Ensure strict compliance with the management standards and procedures in force at FAIRMED.
Ensure office compliance with respect to texts,
Ensure compliance of contracts with national texts and FAIRMED policies, as well as monitoring contracts concluded by FAIRMED in the CAR.
Contribute to the compliance control of procurement processes according to FAIRMED and donor procedures.
Participate in the control of national and international tender files
Responsibility No. 3: Human resources management
Coordinate and supervise the administrative management of mission staff
Supervise the tasks of the human resources assistant
Ensure that all staff in service has a detailed job profile on their tasks. Ensure that the process of defining objectives and annual staff evaluation is effective.
Coordinate the recruitment process in collaboration with the requesting services.
MED
FAIR
Ensure that staff are correctly registered, insured, and the effective payment of salaries and social and tax charges on time.
Ensure, in collaboration with managers, the effective monitoring of leave for each employee
POSITION PROFILE.
Technical knowledge and skills (essential)
Know how to develop, plan and monitor a budget
Know accounting procedures
Know donor procedures
Good knowledge of administrative, financial, logistical operations
Good mastery of financial procedures and laws in the CEMAC Zone Good knowledge of Excel Good
mastery of the French language, mastery of the English language is an ASSET Ability to travel within and outside the country
Transversal skills (essential)
Personal integrity and reliability
Autonomy and Strong sense of organization, Sense of responsibility and decision-making
Adaptability / responsiveness
Priority management
Communication
Team spirit Health for the Poorest
delegation Experience (essential) Minimum 5 years in a similar position in an international NGO Proven experience in a multicultural environment Qualification (essential) Holder of a baccalaureate university degree +5 in Finance and/or Administration, or an equivalent diploma in accounting and/or Human Resources How to apply Anyone interested is asked to send their application (CV, cover letter, scanned copies of diplomas and work certificates) by email until January 15, 2024 to the following contact: infosecretariatca@fairmed.cm.
Only pre-selected candidates will be contacted.
Female applications strongly encouraged. The FAIRMED Foundation has a zero tolerance policy towards fraud, sexual exploitation, abuse, sexual harassment, abuse of power and discrimination. This is why it arrogates to itself the right to investigate candidates.
READ CAREFULLY AND FOLLOW THE INSTRUCTIONS GIVEN ABOVE TO APPLY, AND NEVER SEND MONEY DURING RECRUITMENT.
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