Recruitment Notice: Administrative and Financial Assistant

Recruitment Notice: Administrative and Financial Assistant

Position: Administrative and Financial Assistant
Employer National Episcopal Conference of Cameroon (CENC)

Supervisor Finance Manager
City, Country Yaoundé, Cameroon
Number of positions 01
Publication
date 09/06/2022 Desired start date 0/03/2022
Contract duration 03 months

PROJECT SUMMARY
Since April 1, 2021, Catholic Relief Services (CRS) has been supporting the National Episcopal Conference of Cameroon (CENC) in the implementation of the Key Interventions Project for the Development of Systems and Services for Orphans and Vulnerable Children (KIDSS) in the central and eastern regions. NCPC’s coverage of the KIDSS project will extend to the Central region from October 1, 2022. Said coverage will be under the transition plan of a cooperative agreement (AID-624-A-1 4-00004 ) funded by the United States President’s Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID), for Catholic Relief Services (CRS) to implement implements the KIDSS project in Cameroon. In the Center region of Cameroon, the National Episcopal Conference of Cameroon (CENC) will continue to implement the KIDSS project to meet the challenges of sustainable care and support for Orphans and Vulnerable Children (OVC) by strengthening the capacities of the Government of the Republic of Cameroon ( GRC), civil society, communities and households to provide quality care and support to children infected and affected by HIV in Cameroon. In these regions, KIDSS, through the CENC, will partner with three (03) faith-based organizations, four (04) civil society organizations, the government of Cameroon and other stakeholders to reach OVC and their families. The program consists of prevention and case-finding activities for OVC, as well as

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JOB SUMMARY
Code: BP: 1963 7624
222 31 31 4910 22231
You will effectively provide comprehensive information, logistics, secretarial and accounting services to assist the finance department in executing processes and meeting the needs of departments that support the programs serving the poor and vulnerable. As part of an experienced Finance I team

, you will provide quality support in your role, applying clearly defined processes, procedures and service standards for financial accounting and reporting.

RESPONSIBILITIES or POSITION

Administration
• Complete the standard financial documents (supporting documents, transfer requests, checks, etc.) according to the procedure, respecting the prescribed directives and distributing them as needed.
• Provide administrative support in processing financial transactions.
Prepare, type, photocopy and scan related documents. File accounting documents and financial reports according to instructions. Compile supporting documentation (liquidation/receipt file) to support the processing of financial transactions. Communicate with staff, sub-recipients, partners, vendors to follow up on required documents.
• Maintain the inventory sheet of project assets, and ensure that this sheet is up to date. Ensure the administrative management of the staff and the site.
Financial and accounting management

• Keep the cash and the cash journal; and provide a cash balance report at the end of each week.
• Perform data entry for recording financial transactions, after validation by the supervisor.
• Ensure the recording according to the chart of accounts of all financial and accounting transactions in order to prepare the monthly financial report to be sent to the financial manager at the central level with all the justifications.
• Be the focal point for the processing of the monthly bank reconciliation statement in order to transfer all supporting documents concerning the control of this banking information at the central level.
• Be the focal point for the processing of the monthly cash reconciliation statement with the aim of transferring all supporting documents concerning the control of this cash information at the central level.
• Retain various financial documents (eg, blank or undelivered checks, fuel coupons, etc.).
Purchasing and logistics management.
• Manage project vehicles and generators.
• Collect the log sheets at the end of each month and send them to the head of logistics in Yaoundé.

NATIONAL EPISCOPAL CONFERENCE OF CAMEROON Oversee

the maintenance and repair of vehicles and generators.
Regularly check and remind drivers of the safety rules on board the CENC vehicle.
Ensure reliable fuel management. Implement a transparent system for tracking fuel consumption,
Receive and verify all purchase and service requests issued by project staff.
Draw up the list of suppliers, have it approved by the central office in Yaoundé and ensure that it is updated quarterly.
Prepare and maintain due diligence of NCPC vendors and service providers.
Ensure regular and timely payment of rents and taxes.
Ensure that the driver has an approved mission order before any trip.
Supervise the project driver.
Minimum Qualifications Education And Experience
Have at least a bachelor’s degree in accounting and finance, business management or any other related field. A master’s degree or an MBA would be a plus.
At least 04 years of experience in the successful financial management of projects with international funding, including at least 02 years in a project with PEPFAR funding.
Good understanding of rules and regulations related to PEPFAR project funding and reporting requirements.
Proven skills in financial oversight of USAID-funded projects.
A good knowledge of local legislation in the areas of taxation and local regulatory reporting obligations as well as the OHADA system is required.
Have a proven ability in the use of the office pack with an emphasis on EXCEL software.
Have a good knowledge of the TOM2PRO accounting system.
NCPC-Wide Competencies (for all NCPC staff):
These are rooted in the NCPC Mission, Values ​​and Guiding Principles. They are used by each staff member to fulfill their responsibilities and

achieve the desired results. It is:
Trust in all relationships
Professional fulfillment

• Partnership
• Responsibility
• Integrity
• Accountability and management
• Strategic
mindset Personal Abilities
• Proactive, results-oriented and service-oriented.
• Good communication and interpersonal skills.
• Good planning and organizational skills.
• Good ability to transmit knowledge.
Travel required: 25% travel
Required/desired language: Must be bilingual with a working knowledge of English and French. Key Working Relationships
Supervisor: Finance Officer

Disclaimer: This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with the position.
NCPC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Files MUST include:
I. Motivation letter addressed to the Secretary General of the CENC
2. CV of four (04) pages maximum
3. List of at least three (03) references, one of which must be a leader of a religious/confessional community.
4. Evidence of relevant academic/professional qualifications
5. Evidence of work experience.

You can apply by sending your applications to the following address: recruitment@necc-cenc.org mentioning “Finance and Administrative Assistant” in the subject line.
Deadline: 09/14/2022 at 5 p.m. Cameroon time.
Applications that are incomplete or received after the deadline will not be considered.
Female candidates are strongly encouraged.

This position is reserved for Cameroonian nationals only. Only the preselected candidates will be contacted.
NB: In applying for this position, the candidate should understand that NCPC protects human life at all costs and will require the candidate to do the same if recruited. NCPC also requires its staff to treat all people with dignity, respect and to actively prevent harassment, abuse, exploitation and trafficking. NCPC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
NCPC is an equal opportunity employer.

——————————-
JOB DESCRIPTION
Position: Finance and Administrative Assistant
Employer National Episcopal Conference of Cameroon (NECC)
Supervisor Finance officer
City, Country Yaounde, Cameroon
Number of position 01
Date of publication 06/09/2022
Expected start date 03/ 10/2022
Duration of contract 03 months
SUMMARY OF THE PROJECT
Since the 1 st of April 2021 , the Catholic Relief Services (CRS), is overshadowing the National Episcopal Conference of Cameroon (NECC) to implement the Key Interventions to Develop Systems and Services for Orphans and Vulnerable Children (KIDSS) project in the Center and Eastern regions. The coverage of KIDSS project by NECC will be extending to Center region as from the 1 st of October 2022. This is part of the transition plan of an award contained in of the cooperative agreement (AID-624-A-14-00004) of funding by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID), for Catholic Relief Services (CRS) to implements KIDSS project in Cameroon. In Center region of Cameroon, National Episcopal Conference of Cameroon (NECC) will continue implementing KIDSS project to address challenges of sustainable care and support to Orphans and Vulnerable Children (OVC) by strengthening capacities of Government of the Republic of Cameroon (GRC), civil society, communities and households to provide quality care and support to HIV-infected and affected children in Cameroon. In these regions, KIDSS through NECC will be partnering with 3 Faith Based Organizations, 04 civil society Organizations, Government of Cameroon and other stakeholders to reach OVC and their families. The program consists of prevention and case finding activities for OVC as well as ensuring community support for linkage to care and retention among children and adolescents living with HIV.

You will efficiently provide comprehensive information, logistical, clerical, and accounting services to assist the Finance Department in executing processes and delivering service needs that support high-quality programs serving the poor and vulnerable. As part of an experienced finance team you will deliver quality support in your role, applying clearly defined accounting and financial reporting processes, procedures and service standards.
JOB RESPONSIBILITIES:
Administration
• Complete standard financial documents (vouchers, wire transfer requests, checks, etc.) following a sample template with prescribed guidelines and circulate as needed,
• Provide administrative and clerical support to financial transactions processing. Prepare, type, photocopy, and scan related documentation. File accounting and financial reporting documentation as instructed. Compile supporting documentation (liquidation/receipt package) to support processing of financial transactions. Communicate with staff, subrecipients, partners, suppliers to follow up on required documents. Maintain the project asset inventory sheet, and ensure that the sheet is up to date.
• Ensure administrative management of personnel and site.
Financial and accounting management
• Maintain the cash register and cash journal; and provide a cash balance report at the end of each week.
• Perform data entry for financial transactions recording, following validation by the next-level Finance staff.
• Perform monthly bank reconciliation statement to transfer all supporting documentation regarding for control of this bank information for control at the central level.
• Perform treasury reconciliation statement per month to transfer all supporting documentation regarding the control of this treasury

information to the central level.

Procurement and logistics management
• Manage the vehicles and generating sets of the project.
• Collect each end of the month the logsheets and send them to the logistics department in Yaoundé;
• Monitor the maintenance and repair of vehicles and generators Regularly check and remind drivers safety rules on board the NECC vehicle
• Ensure reliable fuel management. Put in place a transparent system for monitoring fuel consumption.
• Receive and verify all purchase and service requests issued by the project staff.
• Establish the list of suppliers, have it approved by the central office in Yaoundé and ensure its quarterly update.
• Prepare and maintain the due diligence of NECC suppliers and service providers.
• Ensure regular and timely payment of rents and taxes.
• Follow up on mission orders and ensure that the driver has an approved mission order before any travel.
• Ensure the supervision of the project driver(s).
Qualifications and Experience:
• At least a bachelor degree in accounting and finance, business management or any other related field. A Master’s degree or MBA will be a plus.
• At least 4 years of experience in successful financial management of internationally funded projects, including at least 2 years in a PEPFAR funded project.
• Good understanding of PEPFAR project funding rules and regulations and reporting requirements.
• Demonstrated skills in financial oversight of USAID-funded projects. Good knowledge of local legislation in the areas of taxation and local regulatory reporting requirements as well as the OHADA system is required.
• Demonstrated ability to use the office package with emphasis on EXCEL software.
• Have a good knowledge of the TOM2PRO accounting system.
Postcode*’: BP. : 1963 Address: 1624 Avenue My mm 22231 1592-222314910 Farm 22231 4915

• Demonstrated ability to use the office package with emphasis on EXCEL software.
• Have a good knowledge of the TOM2PRO accounting system.
Personal Skills
• Proactive, result-oriented and service-oriented.
• Good communication and interpersonal skills.
• Good planning and organizational skills.
• Good knowledge transfer skills.
NECC-wide competences (for all NECC staff):
These are rooted in the mission, the values ​​of the NECC and the guiding principles and are used by each staff member to fulfill his or her responsibilities and achieve the desired results. These are:
• Trust in all relationships Professional growth
• Partnership
Responsibility
• Integrity
• Responsibility and management
• Strategic mindset
Required Travel: The position will require travel (25%).
Language Requirements(Desired: Must be bilingual with a working knowledge of English and French.
Key working relationship5
Supervisor: Finance Officer.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. NECC talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NECC is an equal opportunity employer.

HOW TO APPLY

1. Cover letter addressed to the Secretary General of NECC.
2. CV including at least 03 references, one of which should be a leader of a religious/faith community;
3. Evidence of relevant academic / professional qualifications
4. Proof of professional experience.

You can apply by sending your applications to the following address:

recruitment@necc-cenc.orq mentioning “Finance and Administrative Assistant” in the subject line.
Deadline: 14/09/2022 at 5pm Cameroon time.
Incomplete applications or applications received after the deadline will not be considered.
Female candidates are encouraged to apply.
NB: In applying for this job, applicant must understand that NECC protects human life at all costs and will require applicant to do the same if recruited. NECC also asks its staff to treat all persons with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking.
Successful candidates at this stage will be subject to a practical test and an oral interview. A full background check will be carried out on the successful candidate.

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