Recruitment Notice: Administrative and Financial Assistant
CATHOLIC RELIEF SERVICES
ALLRight Project
JOB DESCRIPTION
Position: Administrative and Financial Assistant
Employer National Episcopal Conference of Cameroon (CENC)
Supervisor Responsible City, Country Projects Unit
Yaoundé, Cameroon
Number of positions 01
Publication date 14/10/2022
Start of contract Immediate
Duration of contract 01 year Renewable
PROJECT SUMMARY
The National Episcopal Conference of Cameroon (CENC), in partnership with Catholic Relief Services (CRS), is in the process of restructuring its operational systems in place to produce an improved and solid structure that will be able to meet the requirements of donors within the framework development projects. The ALLRight (Advancing Local Leadership in the Right Way) approach is an important way to achieve CRS’ Vision 2030 strategy. CRS places particular emphasis on supporting local institutions in achieving their ambitions to be effective, dynamic and sustainable catalysts of development for the people and communities they serve.
CENC currently has more than 6 projects sponsored by several international donors. For the past three years, NCPC has worked as a transition partner for a project funded by the US government. The CENC is therefore seeking to recruit a qualified person for its project unit whose responsibilities are listed below.
JOB SUMMARY
The Administrative and Financial Assistant will be responsible for providing comprehensive administrative and accounting services to assist the Projects Unit in executing processes and meeting departmental needs. Under the supervision of the Project Unit Manager, he/she will provide quality support in compliance with donor and internal requirements as well as clearly defined processes, procedures and service standards for accounting and financial reporting.
Postcode: BP: 1963 7624 Avenue Mgr Henri
22231 1592-2223149 10 22231 49
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CATHOLIC RELIEF SERVICES JOB
RESPONSIBILITIES
Administration
Ensure the updating of policies, administrative and financial procedures of the NCPC.
Ensure the updating and harmonization of accounting and financial forms within the various CENC projects
Prepare the terms of reference for the various activities organized by the project unit and ensure the logistics.
Follow up on receivables and payables of the project unit.
Ensure proper archiving of project unit documents.
Prepare administrative correspondence, notes and memos for the project unit.
Act as secretary during meetings organized by the project unit. Compile supporting documentation (liquidation/receipt file) to support the processing of financial transactions.
Prepare with the head of the cell the narrative reports of the project cell.
Maintain the project asset inventory sheet, and ensure that this sheet is up to date.
Financial and accounting management:
Keep the accounting journals of the project unit.
Ensure proper monitoring of the cash flow of the project unit and produce periodic calls for funds.
Ensure the recording according to the chart of accounts of all financial and accounting transactions in order to prepare the monthly financial report to be sent to the head of the cell with all the justifications.
Ensure the various budget revisions of CENC projects and produce notes.
Produce a monthly budget analysis report for the project unit. Complete standard financial documents (vouchers, transfer requests, checks, etc.)
Provide administrative support in processing financial transactions.
Prepare, type, photocopy and scan related documents.
Classify accounting documents and financial reports according to instructions Perform monthly bank reconciliation statements for the project unit.
Ensure the implementation of all NECC accounting and financial audit recommendations.
Ensure the proper preservation of all financial documents of the
projects unit
Postal code: BP: 1963
Tel.: 00(237) 22231 1592-2223149 10 Country:
Address: 7624 Avenue Mgr Henri Vieter, Yaoundé 3 Fax (237) 222 31 49 15 Email: info@necc-cenc.org
City Yaoundé – Mvolyé
Minimum Qualifications Training And Experience
Have at least a bachelor’s degree in accounting and finance, business management or any other related field. A Masters or MBA would be a plus. At least 04 years of experience in the successful financial management of internationally funded projects.
Have a good understanding of rules and regulations related to US Government project funding and reporting requirements.
Have a good knowledge of accounting rules and principles.
Have a good knowledge of local legislation in the areas of taxation and local regulatory reporting obligations related to OHADA accounting law.
Have a proven ability in the use of the office pack with an advanced mastery of EXCEL.
Have a good knowledge of the TOM2PRO and/or Sage accounting system.
Personal Abilities
• Proactive, results-oriented and service-oriented.
• Good communication and interpersonal skills.
• Good planning and organizational skills.
• Good ability to transmit knowledge.
Travel required: 25% travel
Language required/desired: Must be bilingual with a working knowledge of English and French. Key Working Relationships
Supervisor: Head of CENC-
wide Skills Projects Unit (for all CENC staff:
They are anchored in the values, the mission of the Catholic Church, of the CENC as well as the guiding principles. They are required of each staff member to fulfill their responsibilities and achieve the desired results. These are:
• Respect for the dignity of the human person
• Respect for the common good
• Respect for the principle of subsidiarity Respect for the principle of solidarity
• Trust in all relationships
• Professional development
Postal code: BP: 1963
Tel.: 22231 1592-2223149 10
Avenue Mgr Henri 31 49 Email:
CATHOLIC RELIEF SERVICES
Partnership
• Responsibility
• Integrity
• Responsibility and management
• Strategic
thinking Disclaimer: This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with the position.
NCPC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
HOW TO APPLY
Dossiers MUST include:
1 . Letter of motivation addressed to the Secretary General of the CENC
2. CV of four (04) pages maximum
3. List of at least three (03) references, one of which must be a leader of a religious/confessional community.
4. Evidence of relevant academic/professional qualifications
5. Evidence of work experience.
You can apply by sending your applications to the following address recruitment@necc-cenc.org mentioning “Finance and Administrative Assistant-PU” in the subject line.
Deadline: 23/10/2022 at 5 p.m. Cameroon time.
Applications that are incomplete or received after the deadline will not be considered.
Female candidates are strongly encouraged.
This position is reserved for Cameroonian nationals only. Only the preselected candidates will be contacted.
NB: In applying for this position, the candidate should understand that NCPC protects human life at all costs and will require the candidate to do the same if recruited. NCPC also requires its staff to treat all people with dignity, respect and to actively prevent harassment, abuse, exploitation and trafficking. NCPC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
NCPC is an equal opportunity employer.
ALLRight Project JOB
DESCRIPTION
Position: Finance and Administrative Assistant
Employer National Episcopal Conference of Cameroon (NECC)
Supervisor Head of Projects Unit
City, Country Yaounde, Cameroon
Number of position 01
Publication date 1 4/10/2022
Starting date Immediate
Contract duration 01 year renewable
SUMMARY OF THE PROJECT
National Episcopal Conference of Cameroon (NECC) in partnership with the Catholic Relief Services (CRS) is currently restructuring its operational systems in place to produce an improved and robust structure which can respond to donor requirements in the development setting. The Advancing Local Leadership in the Right Way (ALLRight) approach is an important means for CRS’ Vision 2030 strategy to be achieved. CRS places a particular emphasis on accompanying local institutions in achieving their ambitions to be effective, dynamic, and sustainable catalysts for change for the people and communities they serve.
NECC currently has over 6 projects sponsored by several international donors. NECC in the past 3 years has been working as a transition partner for a USG funded project. NECC therefore seeks to recruit qualified candidates for the newly created Projects Unit whose mandate is to coordinate and harmonize the various projects in NECC.
JOB SUMMARY
Finance and Administrative Assistant will be responsible for providing comprehensive administrative and accounting services to assist Project Unit in executing processes and meeting service needs. Under the supervision of Head of Projects Unit, he/she will provide quality support in compliance with donor and internal requirements and clearly defined accounting and financial reporting processes, procedures and service standards.
JOB RESPONSIBILITIES
Administration
and Ensure the updating of NECC’s administrative and financial policies and procedures.
Postcode: BP: 1963 Avenue Mgr Henri
Tel.: 00 (237) 222 31 15 92- 222 31 49 10 3149 Coumeå:
Ensure updating and harmonization of accounting and financial forms within NECC differents projects.
Prepare terms of reference of the different activities organized by projects unit and ensure the logistics.
Follow up on the receivables and debts of the projects unit.
Ensure the proper filing of project unit’s documents.
Prepare administrative letters, notes and memos for projects unit.
Provide secretarial services during meetings organized by the projects unit. Compile supporting documents (liquidation/receipt file) to support processing of financial transactions.
Prepare with the head of the unit the narrative reports of the projects unit.
Maintain the project asset inventory sheet, and ensure that the sheet is up to date.
Financial and accountinq management
Maintain accounting records of the Projects Unit.
Ensure a good follow-up of cash flow of the projects unit and produce periodic calls for funds.
Ensure the recording of all financial and accounting transactions according to the chart of accounts in order to prepare the monthly financial report to be sent to the head of the unit with all justifications.
Ensure the various budget revisions of NECC’s projects and produce notes.
Produce a monthly budget analysis report for the Projects Unit.
Complete standard financial documents (vouchers, transfer requests, checks, etc.)
Provide administrative support in the processing of financial transactions.
Prepares, types, photocopies and scans related documents.
File accounting documents and financial reports as directed
Perform monthly bank reconciliation statements for projects unit.
Ensure implementation of all NECC audit recommendations in accounting and financial matters.
Ensure the proper storage of all financial documents of the Projects Unit.
Minimum qualifications traininq and experience
At least a Bachelor’s degree in Accounting and Finance, Business Management or other related field. A Master’s degree or MBA would be a plus. At least 4 years of experience in successful financial management of internationally funded projects.
Good understanding of US government project finance rules and regulations and reporting requirements.
Good knowledge of accounting rules and principles.
Good knowledge of local legislation in areas of taxation and local regulatory reporting requirements related to OHADA accounting law.
Postcode: BP: 1963
1592-2223149 10
7624 Avenue MgrHenri
22231 49
• Proven ability to use office package with an advanced knowledge of EXCEL.
• Good knowledge of accounting system TOM2PRO and/or Sage.
Personal skills
• Proactive, results-oriented and service-oriented.
• Good communication and interpersonal skills.
• Good planning and organizational skills. Good ability to transfer knowledge.
Travel required: 25% travel within cameroon
Languages required / desired: Must be bilingual (English and French) and proficient in French and english.
Key workinq relationship
Supervisor: Head of Projects Unit
NECC-wide competences (for all NECC staff):
These are rooted in mission, values of Catholic Church, NECC and guiding principles and are used by each staff member to fulfill his or her responsibilities and achieve the desired results. These are:
Respect for dignity of human being
Respect for common good
Respect for principle of subsidiarity
Respect for principle of solidarity
Trust in all relationships
Professional growth
Partnership with others
Responsibility and accountability
Integrity
Responsibility and management
Strategic thinking
Disclaimer: This job description is not an exhaustive list of the skills, efforts, tasks and responsibilities associated with the position. NECC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NECC is an equal opportunity employer.
HOW TO APPLY
Files MUST include:
1 . Cover letter addressed to the Secretary General of NECC
2. CV of 4 pages maximum
Postal code: BP: 1963
22231 1592-2223149 10
Avenue MgrHenri 31 49 Email:
3. List of at least 3 references, one of which should be a leader of a religious/faith community
4. Evidence of relevant academic / professional qualifications
5. Proof of professional experience.
You can apply by sending your applications to the following address: recruitment@necc-cenc.org mentioning “Finance and Administrative Assistant — PU”.
Deadline: 23/10/2022 at 5 PM Cameroon time.
Incomplete applications or applications received after the deadline will not be considered.
Female candidates are encouraged to apply. Only shortlisted candidates will be contacted.
NB: In applying for this job, the applicant must understand that NECC protects human life at all costs and will require applicant to do the same if recruited. NECC also asks its staff to treat all persons with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking.
Successful candidates at this stage will be subject to a practical test and an oral interview. A full background check will be carried out on the successful candidate.
Postal code: BP: 1963
Tel.: 22231 1592-2223149 10
7624 Avenue Mgr Henri Vieter, Yaoundé 3
222314915 coumel: info@necaenc.org
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