Recruitment Notice: Administrative and Financial Manager (M/F)

Recruitment Notice: Administrative and Financial Manager (M/F) Yaoundé

context

The COMIFAC project interacts with the modules of technical cooperation and financial cooperation, by strengthening the framework necessary for the implementation of the COMIFAC convergence plan – particularly at the political level (for example harmonized forest policies), strategic (strategies sectoral, guidelines for the participation of indigenous peoples, regional gender strategy) regulatory (for example, design of the legal framework for ABS (Access and Benefit Sharing) systems)

The five components of the project are:

• Section 1: Strengthening the functioning of the COMIFAC system;
• Part 2: Learning and transfer to the COMIFAC system
• Component 3: Participation of local and indigenous populations;
• Component 4: Strengthening forestry training;
• Component 5: Implementation of the Nagoya Protocol on Access and Benefit Sharing (ABS).

To support and monitor this dynamic, the COMIFAC Support Project (GIZ/COMIFAC) is looking for  a (01) Administrative and Financial Manager  for its Coordination Office in  Yaoundé .

A- AREAS OF RESPONSIBILITIES AND ATTRIBUTIONS 

The incumbent is responsible for the following activities:

• The efficient execution of requests for services relating to the themes of his group;
• Performing tasks in compliance with GIZ guidelines and rules;
• The correct execution and in accordance with the directives of the GIZ and other donors (EU) of the provision of services within the COMIFAC support project.

– Management Responsibility / Administration & Finance Team Leader within the framework of the COMIFAC Support Project

• Assume responsibility for the areas of activity assigned to him, for service requests and measures within the group, as well as the management responsibility for all employees placed under his authority (management responsibility vis-à-vis the personnel of the bands 1 to 4);
• Supervise employees in accordance with the principles and guidelines of management, so as to strengthen identification with the company, to ensure independent completion of assigned tasks and to leave sufficient room for creativity and innovation;
• Intervene in the planning / coordination of needs in terms of recruitment of administrative staff and capacity building of the latter for the Project, in collaboration with the AMA Finance Advisor;
• Be responsible for controlling, steering and ensuring, in his capacity as a hierarchical superior, the provision of economically profitable services by his collaborators;
• Carry out annual performance evaluations of the staff placed under his authority (individual interview);
• Provides internal and external networking beyond its function group; initiates and acts beyond the limits of his own team, continues to develop the themes and instruments of his field of activity in such a way that they fit into the overall context;
• Make its know-how and expertise available in the context of knowledge management and also advise external entities on topics related to its area of ​​expertise;
• Interact with the Regional Office and the GIZ headquarters and other offices in the sub-region (Ndjamena, Kigali, Kinshasa, Bujumbura, Rwanda, etc.) on what falls within its competence;
• Elaborate solutions on complex questions as well as problems concerning the team.

– Accounting/finance

• Assume financial management tasks, including calls for funds, budget planning and monitoring, verification of bank and cash books, bank accounts as well as the processing / entry of supporting documents for the Project;
• Confirm the accuracy of mission expense accounts;
• Carry out unannounced cash checks;
• Check project accounting to ensure quality control;
• Ensure the implementation of error notifications from accounting closures
• Manage and monitor monthly accounting and financial management planning;
• Monitor activity budgets, discharge sheets for workshops;
• Monitor commitments (obligos), receivables, debts and carry out any related action as soon as the Regional Office project accounts are returned;
• Ensure the proper allocation of operations (in accordance with the structure of the various project components);
• Build staff capacity in administration and finance;
• Prepare and manage internal controls;
• Prepare and manage the Annual Project Audit.

 Purchasing / contracts / logistics

• Control the quality of the services of the ACEL service (Purchasing Contracts Events and Logistics);
• Monitor the management of consulting contracts and local subsidies as well as their breakdown;
• Ensure the distribution of common charges (with other projects) as well as the follow-up of sub-lease contracts for the offices of which the project is the main tenant;
• Coordinate and supervise the administrative and logistical organization of project activities and propose solutions when needed;
• Monitor the management of human resources (national staff) of the project;
• Supervise the management of the vehicle fleet and the control of fuel consumption of vehicles as well as the generator;
• Coordinates and monitors actions to be taken to improve staff facilities in offices;
• Be in charge of the monthly management of the project’s security chain;
• Ensure the filing / archiving of physical files in accordance with GIZ rules and guidelines and on DMS,
• Assume other activities and tasks entrusted to him by the hierarchy.

REQUIRED PROFILE

B-  QUALIFICATIONS, SKILLS AND DESIRED EXPERIENCES

– Qualification

• Hold a diploma at the BAC+4/5 level in , accounting, management and business administration, or equivalent.

– Professional experience

• At least 7 years of professional experience in a similar position with management responsibility;
• Thorough knowledge of GIZ Procedures, Rules and Guidance (P&R);

– Other knowledge/skills

• Strong sense of organization and great ability to carry out independent conceptual work;
• Very high resilience; ability to handle multiple tasks under pressure;
• Have good organizational and communication skills, knowledge of IT tools, Office package software (Word, Excel, Powerpoint, Outlook), proficiency in accounting software (WINPACCS, CASHBOOK, OnSite Reporting) would be an asset;
• Have good analytical skills / Quality-oriented work;
• Have a team spirit and a constructive attitude in the event of difficulties or conflicts;
• Be proactive and have a capacity for reflection, and optimization of work;
• Be able to work under pressure and in a multicultural team;
• Have a developed awareness of the principle of integrity;
• Have a good sense of work organization and meeting deadlines;
• Be able to manage the various missions in the region and in sensitive areas;
• Having the mastery of the French language / English language, knowledge of German is an asset.

Duty station:  Yaoundé

Desired starting date: November 1 ^,  2022

Duration of the contract: Until 31.10.2024 (end of phase on 31.10.2025)

Deadline for admissibility of application files: until September 02, 2022

 Internal classification: Band 5A, under the supervision of the GIZ/COMIFAC Program Director

 C- COMPOSITION AND SUBMISSION OF APPLICATIONS 

• Composition of application files  : cover letter from the candidate; CV + 3 professional references; Photocopy CNI and photocopies diploma and certificates / work certificates.

• Submission of application files  :

For any internal application meeting the eligibility conditions, the employee is requested, after formal information from his/her Line Manager, to submit his/her application via the GIZ-Cameroon recruitment platform:  https:// gizkamerun.jobs.net

Female candidates are strongly encouraged

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