Recruitment Notice: Administrative and Financial Manager (M/F)
context
The Technical Component module to support the binational complex Sena Oura – Bouba Ndjida BSB Yamoussa, which is an integral part of the “sustainable management of forests in the Congo Basin” program, aims to strengthen and structure in a sustainable way, the management of the said complex. It thus provides a response to the problems encountered by the target populations, linked to rising demographic pressure, the increase in land use and regional conflicts contributing to a significant exacerbation of pressure on the binational complex.
To support it in the implementation of its activities, the BSB Yamoussa Project is looking for an Administrative and Financial Manager for its coordination office in Garoua.
A- FIELD OF RESPONSIBILITY AND ATTRIBUTIONS
The incumbent will support the activities of the BSB Yamoussa project and will have the following main missions:
- The efficient execution of service requests relating to the themes of his group
- Performing tasks in accordance with GIZ guidelines and rules
- The correct execution and in accordance with GIZ guidelines of the provision of services within the BSB Yamoussa project;
In this context, the incumbent has the following responsibilities:
– Management Responsibility / Administrative and Financial Team Leader within the framework of the BSB Yamoussa COMIFAC Project
- Assume responsibility for the areas of activity assigned to him, for service requests and measures within the group, as well as the management responsibility for all employees placed under his authority (management responsibility vis-à-vis the personnel of the bands 1 to 4);
- Supervise employees in accordance with the principles and guidelines of management, so as to strengthen identification with the company, to ensure independent completion of assigned tasks and to leave sufficient room for creativity and innovation;
- Intervene in the planning / coordination of needs in terms of recruitment of administrative staff and capacity building of the latter for the Project, in collaboration with the AMA Finance Advisor;
- Be responsible for controlling, steering and ensuring, in his capacity as line manager, the provision of economically profitable services by his collaborators;
- Carry out annual performance evaluations of the staff placed under his authority (individual interview);
- Ensure internal and external networking beyond its function group; initiate and act beyond the limits of his own team, continue to develop the themes and instruments of his field of activity in such a way that they fit into the overall context;
- Make its know-how and expertise available in the context of knowledge management and also advises external entities on topics related to its area of expertise;
- Interact with the Regional Office and the GIZ headquarters and other offices in the sub-region (Ndjamena, Kigali, Kinshasa, Bujumbura, Rwanda, etc.) on what falls within its competence;
- Elaborate solutions on complex questions as well as problems concerning the team.
– Accounting/finance
- Assume financial management tasks, including calls for funds, budget planning and monitoring, verification of bank and cash books, bank accounts as well as the processing / entry of supporting documents for the Project;
- Confirm the accuracy of mission expense accounts;
- Carry out unannounced cash checks;
- Check project accounting (Garoua and Pala) to ensure quality control;
- Ensure the implementation of error notifications from accounting closures for Garoua and the Pala branch (Chad);
- Manage and monitor monthly accounting and financial forecasting for Garoua and the Pala branch (Chad);
- Monitor activity budgets, discharge sheets for workshops;
- Monitor commitments (obligos), receivables, debts and carry out any related action as soon as the project accounts are returned from the Regional Office for Garoua and the Pala branch (Chad);
- Ensure the proper allocation of operations (in accordance with the structure of the various project components);
- Build staff capacity in administration and finance;
- Prepare and manage internal controls;
- Prepare and manage the Annual Project Audit.
– Purchasing / contracts / logistics
- Control the quality of the services of the ACEL service (Purchasing Contracts Events and Logistics);
- Monitor the management of consulting contracts and local subsidies as well as their breakdown;
- Ensure the distribution of common charges (with other projects) as well as the follow-up of sub-lease contracts for the offices of which the project is the main tenant;
- Coordinate and supervise the administrative and logistical organization of project activities and propose solutions when needed;
- Monitor the management of human resources (national staff) of the project;
- Supervise the management of the vehicle fleet and the control of fuel consumption of vehicles as well as the generator;
- Coordinate and monitor actions to be taken to improve staff facilities in offices;
- Be in charge of the monthly management of the project’s security chain;
- Ensure the filing / archiving of physical files in accordance with GIZ rules and guidelines and on DMS,
- Assume other activities and tasks entrusted to him by the hierarchy.
REQUIRED PROFILE
B- QUALIFICATIONS, SKILLS AND DESIRED EXPERIENCES
– Qualification
- Hold a diploma at the BAC+4/5 level, in accounting, management and business administration, or equivalent;
– Professional experience
- At least seven (07) years of professional experience in a similar position with management responsibility;
- Thorough knowledge of GIZ Procedures, Rules and Guidelines (PUR);
– Other knowledge/skills
- Strong sense of organization and great ability to carry out independent conceptual work;
- Very high resilience; ability to handle multiple tasks under pressure;
- Have good organizational and communication skills, knowledge of IT tools, Office package software (Word, Excel, Powerpoint, Outlook), proficiency in accounting software (WINPACCS, CASHBOOK, OnSite Reporting) would be an asset;
- Have good analytical skills / Quality-oriented work;
- Have a team spirit and a constructive attitude in the event of difficulties or conflicts;
- Be proactive and have a capacity for reflection, and optimization of work;
- Be able to work under pressure and in a multicultural team;
- Have a developed awareness of the principle of integrity;
- Have a good sense of work organization and meeting deadlines;
- Be able to manage the various missions in the region and in sensitive areas;
- Have a very good knowledge of French and Fulfulde (local language).
- Having the mastery of the French language / English language, knowledge of German is an asset.
Duty station: Garoua
Desired starting date: November 1 , 2022
Duration of the contract: Until 31.10.2024 (end of phase on 31.10.2025)
Deadline for admissibility of application files: until September 02, 2022
Internal classification: Band 5A, under the supervision of the Principal Technical Advisor of BsB Yamoussa
C- COMPOSITION AND SUBMISSION OF APPLICATIONS
- Composition of application files : cover letter from the candidate; CV + 3 professional references; Photocopy CNI and photocopies diploma and certificates / work certificates.
- Submission of application files :
For any internal application meeting the eligibility conditions, the employee is requested, after formal information from his/her Line Manager, to submit his/her application via the GIZ-Cameroon recruitment platform: https:// gizkamerun.jobs.net
Female candidates are strongly encouraged
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