Recruitment Notice: Administrative Officer, KIDSS USAID PEPFAR project

KEY INTERVENTIONS TO DEVELOP SYSTEMS AND SERVICES FOR ORPHANS AND VULNERABLE CHILDREN.
As part of carrying out its missions and implementing the activities of the KIDSS project (key interventions to develop system and services to orphans and vulnerable children), financed by the presidential emergency aid plan for the fight against le SIDA (PEPFAR), through the United States Agency for International Development and executed by the National Episcopal Conference of Cameroon/Catholic relief services, the KIDSS project of the Diocese of Bafia is currently recruiting a Dynamic and competent Administrative Officer for service needs. This must be qualified, experienced and able to work for the KIDSS project.

Position title: Administrative Officer

Number of open positions: 01

Under the supervision of: Project Coordinator

Place of employment: BAFIA

Deadline for admissibility of files: October 24, 2022

Duration of the Contract: 03 MONTHS

Context:

Funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) and through the United States Agency for International Development, Catholic Relief Services (CRS) implements key interventions to develop systems and services for orphans and vulnerable people (KIDSS). The project addresses the challenges of caring for and supporting orphans and vulnerable children (OVC) by building the capacity of the Government of the Republic of Cameroon, civil society, communities and households to provide care and support. quality support to children infected and affected by HIV in Cameroon. KIDSS works in partnership with 28 local implementing organizations, the government of Cameroon and other stakeholders to reach OVC and their families in 40 health districts spread over the ten regions of Cameroon. The program includes prevention, loss-to-follow-up tracing and adherence support activities for OVC, as well as ensuring community support for linkages to care and retention of children and adolescents living with HIV.

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To strengthen the resilience of families infected or affected by HIV the KIDSS strategy is centered on a case management approach in which families and OVC receive services based on an individualized assessment of needs and the development of case plans. . Case plans are implemented through multi-level service delivery, monitoring, and the purpose of the case plan is to assess to prepare for the discharge of a family that has achieved resilience i.e. say the achievement of the case plan.

Job Summary:

He/she assists the Project Coordinator with office administration and management duties.

Responsibilities in KIDSS:

Management of goods and equipment

§ Supervise the use and maintenance of office equipment, including photocopier, fax and binder, to ensure they are working and arrange for their repair and maintenance as required.

§ Ensure the proper functioning of building/office utilities such as electricity, water and the proper functioning of telephone lines.

§ Manage the security and safety of the building and property, and the cleaning of the building.

§ Systematically maintains inventories of all equipment and supplies in accordance with donor regulations and/or organization policies and procedures.

Administration

o Participate in the organization of meetings and trainings, take notes and prepare minutes of meetings during internal and external meetings.

o Produce a package of documents, including quality letters/emails/memos and presentations, on time.

o Supervise acquisitions to ensure the separation of functions and the existence of appropriate documents for each stage.

o Ensure that staff know, understand and execute donor rules and procedures while providing project services

o Monitor the overall improvement of the organization, based on the results of the audit, the recommendations of the evaluation and the comments from the feedback forms.

o Identify the risks surrounding the project and the appropriate measures to deal with them

§ Execute spot and programmed checks on the overall management and documentation of the project, analyze the results and propose measures for improvement.

Human Resources

o Process documentation and prepare reports on staff activities (staffing, recruitment, training, complaints, performance reviews, etc.)

o Respond to employee inquiries regarding HR issues, rules and regulations regulations.

o Process payroll preparation

Profile and experience required:

Education and experience

BTS in management or administration or other related training
At least two years of experience in administration, preferably with a local or local NGO or financial / banking institution.
Proficiency in Excel and experience in Word

Personal Skills

Strong interpersonal skills
Strong planning and administrative
skills Strong organizational and time management skills
High quality written and oral communication ability
Teamwork / Decisiveness.

Key Working Relationships:

Supervion: Zonal Manager/ Finance Assistant/CENC Officer/PC

NB:

This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with the position.

Applications should be sent to crskidssbafia@yahoo.com or to the headquarters of the Kidss project in bafia, opposite the bishopric.

Deadline for admissibility of files: October 24, 2022

Done in Yaoundé on 11/10/2022

The Diocesan Health Coordinator/HOI