Recruitment notice: an accounting and logistics administrative assistant

CALL FOR INTERNAL AND EXTERNAL APPLICATIONS N°002/010/ACAFEM/2022 FOR THE RECRUITMENT OF STAFF FOR THE DROP IN CENTER (DIC) ACAFEM

CAMEROON MEDICAL WOMEN ASSOCIATION/CAMEROON MEDICAL WOMEN ASSOCIATION

Headquarters: Yaoundé
Headquarters: Yaoundé-Essos
B.P 419 8
Tel: 677404751 / 677 70 40 06
Email: contact@acafem-cm.org.
The Cameroonian Association of Women Doctors, abbreviated as ACAFEM, is an organization under the law of December 19, 1990, which works to improve the reproductive and sexual health of the Cameroonian populations through promotion, health education, advocacy and services.
In order to ensure the implementation of activities within the framework of the CHILL project with its partners, ACAFEM is launching an internal and external call for applications for the recruitment of a competent and dynamic Accounting and Logistics Administrative Assistant.

Duration of the Contract: 12 months trial period including
Salary intention: according to the salary grid
Type of Contract: CDD – full time Job
location: Yaoundé
Main tasks:
He/she is under the direct responsibility of the administrative and financial manager, the accounting and logistics administrative assistant will support in the administrative, accounting and logistics management of the association by keeping the cash and the bank, ensuring the control and archiving of accounting documents and the control and monitoring of the payment of social organizations, guaranteeing the proper management of equipment, coordinating logistical resources and the plan for the movement of fixed assets in the field. And also ensuring optimal stock management. He/She is involved in the implementation of security in close collaboration with the RAF.
Specific objectives and tasks:
Cash:

-Management of the cash register and the bank (make payments for fixed office charges, programmatic expenses and various suppliers);
-Prepare the cash flow forecast for the following month and the status of the checks given not yet cashed; Prepare bank reconciliation;
-Prepare payment vouchers / bank receipt and keep a correct record;

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-Receive and verify payment requests, draw up charge sheets, proceed to payment after approval by the signatories. Management of the fund;

-Prepare supply requests within the prescribed deadlines;

-Participate in the monthly closing of the base’s accounts Maintain an appropriate register for all cash transactions;

-Participate in the establishment of monthly summary and cash statements (bank reconciliation statements, operating accounts, financial reports)

Accounting:
Under the final supervision of the RAF, accounting entry and monthly closing as well as the performance of accounting tasks -Check

the accounting documents, the pre-accounting, the numbering of the accounting documents (advances sheets and invoices);

-Analyze, enter and record the accounting documents of the various operations on a daily basis in the software defined by the association
-Check the completeness of the accounting documents after each accounting closing
-Support the control of the statements of the social organizations and taxes of the month and their payment
– Prepare the cash forecast for the following month and the status of the checks given not yet cashed;

– Prepare the Annual Financial Statements (Balance, Balance Sheets, Income Statement, Cash Flow Table, Fixed Assets Table, etc.)

– Physical and electronic archiving of accounting and administrative documents

Administrative –
Support the RAF in monitoring administrative files of the association’s personnel (salaries, holidays, insurance);
– Ensure the filing of the administrative files of the association’s staff;
-Support the RAF on the logistical aspects of staff recruitment;
Logistics
-Ensure the proper use of equipment and furniture by respecting the procedures of the association;
-Ensure compliance with safety instructions by the driver and maintenance of the travel checklist;
-Ensure the proper use of office resources and prepare the monthly Log report (stocks, fixed assets);

Job profile
He/she must: –
Bachelor’s degree in finance administration management with proven knowledge of logistics or equivalent diploma or equivalent experience;
-Two (2 years) experience in a similar position in a national or international NGO, preferably directly related to the responsibilities set out above;
-Strong communication skills;
– Work in strict respect of confidentiality;
-Be able to work under pressure;
– Be available throughout the duration of the project;
-Be tolerant and have a spirit of non-judgment;
– Have a perfect mastery of the computer tool (Word, Excel, Publisher, Power point…);
– Mastery of accounting software;
-Be dynamic, honest and innovative;
-Rigor ;
-Sense of initiative ;
-Respect for the hierarchy;

Schedule and Working Days
o Schedule: 8:00 a.m. – 5:00 p.m. with a 1 hour break at midday;
o Days: Monday to Friday and Saturdays depending on the results to be achieved
Application file:
– A cover letter addressed to the National President of ACAFEM specifying the position requested;
-A detailed Curriculum Vitae including references, maximum 2 pages (CV);
– A photocopy of the National Identity Card (CNI);
-A photocopy of the highest diploma;
– A copy of the certificates of services previously held in a similar position;
-Any other documents that may support your application file;

Submission of application
All interested persons are invited to submit their complete application file to the headquarters of the Cameroonian Association of Women Doctors located in YAOUNDE in the Essos district of the Palais des Verres building, opposite Matonsi Hotel; or send it to contact@acafem-cm.org

Deadline for submitting applications: October 07, 2022 at 5:00 p.m.
NB: only selected candidates will be contacted.

Done in Yaoundé on October 01, 2022

THE NATIONAL PRESIDENT