JOB OFFER
As part of its humanitarian activities,
the French association Première Urgence Internationale is looking for:

AN ADMINISTRATIVE EMPLOYEE

Context

Première Urgence Internationale (PUI) is a Non-Governmental Organization of international solidarity, non-profit, apolitical and secular. Its objective is to meet all the basic needs of civilian victims endangered, marginalized or excluded by the effects of natural disasters, wars and situations of economic collapse. PUI is present in 22 countries, in Africa, Asia, the Middle East, the Caucasus and the Caribbean, and operates in the areas of food security, health, nutrition, infrastructure rehabilitation, water , sanitation and economic recovery.

 

 

 

 

PUI has been present in Cameroon since 2008, first on the East / Adamaoua front then in the Far North (EN) in 2014/2015, via its base in Maroua. It carries out emergency and recovery activities in Water, Hygiene and Sanitation (WASH), Nutritional Food Security and Livelihoods (SANME), Essential Household Items (AME)/Shelter. Since 2017, PUI has expanded into Logone-et-Chari (LC) from its base in Kousseri where teams carry out projects in SANME, EHA, Abri, AME as part of the Rapid Response Mechanism (RRM).

In 2022 PUI set up an RRM in the West region. Indeed, in recent years, Cameroon has been facing an internal crisis in the English-speaking regions of the North West and South West (NOSO). This crisis, initially based on corporatist demands from lawyers and teachers, gradually shifted towards strong secessionist demands and violent armed clashes.
These events lead to significant displacements of populations fleeing to areas considered safer, particularly in the Littoral and West regions.
PUI wishes to continue assisting displaced persons from NOSO in the West region and extending the RRM to the Littoral region in 2023. In

this context, PUI is recruiting an Administrative Employee.
 
Overall objective:  

• Under the direct responsibility of the Administrative/Financial/Human Resources Assistant, the Administration Employee is in charge of supporting the administrative, accounting, financial and human resources management of the base.

Responsibilities and fields of action

1. KEEPING THE CASH
2. KEEPING THE ACCOUNTS AND FINANCIAL MANAGEMENT
3. RESPECT CLEAR ARCHIVING OF ADMINISTRATIVE, ACCOUNTING AND HR DOCUMENTS 4. MONITORING HUMAN RESOURCES
 

 

 

Specific objectives and associated activities 1. KEEPING THE CAISSE – He/She makes payments (suppliers, charges, salary advances) and other transactions (cash, transfers and bank transfers) in accordance with PUI rules and procedures;
 

– He/She ensures the control of the closure of operating advances and salary advances, if applicable;
– He/She checks the balance of the journals and reconciles with the accounting data and reports the discrepancies to the Admin/Fin/Rh Assistant.

2. KEEPING ACCOUNTS AND FINANCIAL MANAGEMENT:  
– He/She enters cash transactions in the accounting tools (daybook) by accounting code and analytical code (budget allocation) in accordance with PUI procedures;
– He/She ensures the correct allocation of expenditure on the right projects and the right budget lines with the support of the Admin/Fin/Rh Assistant;
– He/She carries out cash supply requests in order to ensure good management of the base’s cash;
– He/She verifies the conformity of the accounting documents of all the operations of the base according to the rules and procedures of PUI and carries out the necessary adjustments;
– He/She carries out the monthly and annual controls of the accounting journals and prepares the elements of the monthly and annual accounting closure under the supervision of the Admin/Fin/Rh Assistant before importation.
• Exhaustive check of the Daybook;
• Physical inventory of cash, safe and supporting documents;
• Bank reconciliation ;
• Monitoring of open advances;
• Monthly accounting audit and adjustments; • Monitoring of tom card consumption.

 

 

 

3. CLEAR ARCHIVING OF ADMINISTRATIVE, ACCOUNTING AND HR DOCUMENTS
 
 CLEAR ARCHIVING OF ACCOUNTING DOCUMENTS

– He/She updates the accounting archiving plan in accordance with PUI procedures;
– After the accounting closing of month N, He/She edits the vouchers for the accounting of month N-1 in SAGA and adds them to all the documents in the accounting journals before digitally archiving each document in his journal;
– After the digital archiving of the documents, He/She ensures the storage of each accounting document with its voucher in the filing cabinets according to the PUI procedures;
– He/She prepares the sending of accounting records (digital and physical) in finance coordination with the support of logistics and monitors their receipt by the Finance Coordination Administrator;
– He/She ensures the archiving on hard disk of the accounting files and their transmission to the Assistant Admin//Fin/Rh in compliance with the procedure in place.

 CLEAR ARCHIVING OF HR DOCUMENTS

– He/She carries out the filing and archiving of HR documents according to PUI procedures;
– He receives and stores all the HR documents of the staff according to the plan defined on the base;
– He/She supports the Admin/Fin/HR Assistant in the digital archiving of the HR documents of the staff and the filing in the HR files of the staff;
– He/She prepares the sending of HR archives (digital and physical) in HR coordination with the support of logistics and monitors their receipt by the HR Manager;
– He/She ensures the archiving on hard disk of HR files and their transmission to the Admin//Fin/HR Assistant in compliance with the procedure in place;
– He/She ensures the recording of incoming and outgoing letters and their digital archiving.

4. MONITORING HUMAN RESOURCES
– He/She ensures compliance with the Internal Regulations by all staff.
– He/She facilitates the communication of memos or any other relevant HR information between the administration and all staff;
– He/She collects monthly information for the preparation of advances, payroll and sends it for validation to the Admin/Fin/Rh Assistant (absences, holidays and various supporting documents);
– He / She supports the Admin / End / HR Assistant in the monthly update of all the tools of the HR pack;
– He/She ensures the distribution, signature, archiving and referral to HR coordination of payslips;
– He/She ensures the constitution of the individual administrative files of each employee;
– He/She supports the Admin/Fin/Rh Assistant in the recruitment process on the basis of: Recruitment request, preparation of offers, their distribution, call for candidates;
– He/She participates in the development of new HR procedures and systems on the base;
– He/she supports the Admin/Fin/Rh Assistant during any disciplinary process concerning a member of the PUI team; – He/She participates at the request of the administration in various meetings (recruitment, training, etc.).
The list of tasks described above constitutes the general framework of your functions, your job profile may be clarified or modified at your request, at the request of your line manager and after validation by the administration.

Profile sought:
Hold a Bac+2 in finance and accounting or business administration.

* Professional Experience:

– Experience of at least one year in accounting and finance, more particularly in National or International NGOs.

* Mandatory knowledge and skills

– Cash management
– Accounting
– Human Resources Management
– Archiving
– French
* Knowledge and skills appreciated  

– Bank management
– Humanitarian
– Administrative management
– Good writing skills
– SAGA
– English

* Personal characteristics required:

– Honesty, transparency, impartiality and integrity
– Professionalism / sense of responsibility
– Punctuality
– Rigor and precision
– Determination
– Good presentation
– Flexibility in the face of contingencies
– Sense of initiative
Conditions
– Position based in Bafoussam (Western region) – Fixed-term contract.
– Salary defined according to the PUI salary grid.
– Entry into office in March 2023.
– Candidates who are nationals of the locality of recruitment and/or resident will be given priority.
– Female candidates are strongly encouraged.
 

THE CANDIDATE MUST COMPLETE THE QUESTIONNAIRE ONLINE VIA THE LINK https://forms.office.com/Pages/ResponsePage.aspx?id=K-qPwVmLHEikU3LK3T1ufTV7SuMnUmJKmqcYFWUagBFUMUdIOUk0REtJTk04TkxYMlVLVk9NRTZDNC4u     published on the job posting site MINAJOBS THEN SEND HIS FILE (ONLY LETTER OF MOTIVATION AND CV), TO THE EMAIL ADDRESS baf.ast.adm@premiere-urgence-cmr.org “HIS NAME + THE TITLE POST” IN SUBJECT.

DOSSIERS PROVIDED WILL NOT BE RETURNED TO CANDIDATES.
1- THE CANDIDATE MUST EXPLICITLY SPECIFY THE POSITION FOR WHICH HE/SHE IS APPLYING.
2- DEADLINE FOR FILING: Thursday, March 16, 2023.
3- ONLY PRE-SELECTED CANDIDATES WILL BE PERSONALLY CONTACTED.
4- THE ORIGINALS OF THE DIPLOMAS, WORK CERTIFICATE, RECOMMENDATIONS MUST BE BROUGHT BY THE CANDIDATES CONVENED FOR THE TESTS AND INTERVIEWS.

Done in Bafoussam on March 03, 2023