Express Union Finance is recruiting an Executive Secretary
LOCATION: YAOUNDE-REGION-CENTRE-CAMEROUN
General mission:
- Ensures the follow-up of the instructions and recommendations of the General Management and the management of letters and other documents within the company and with the outside.
- He works under the functional supervision of the Group’s secretariat.
Qualification required:
- Bac+2 diploma (Bac G1 preferred)
- Ability to work under stress
- The sense of analysis;
- Listening and critical thinking;
- Computer proficiency;
- Respectful of its image;
Expected skills:
- Mastery of office tools (Word, Excel, Powerpoint, Access)
- Mastery of the internet tool,
- Master the techniques of written and oral expression,
- Know how to animate and lead a meeting
- Anticipation and proactivity
- Autonomy
- Interpersonal skills (direct contact with staff and partners);
- Taste for teamwork;
- Be dynamic, available;
- Be autonomous, force of proposal.
Main duties and responsibilities:
-
- Manage the “departure” and “arrivals” mail of the General Manager;
- Maintain and update the General Management’s address book;
- Keep the register of visitors of the General Management;
- Manage visitors to the General Management;
- Manage the General Manager’s agenda;
- Ensure the follow-up of the instructions and recommendations of the General Management;
- Ensure the filing and numbering of all correspondence from General Management; Save notes in the notes app;
- Classify the various notes from the group’s headquarters, as well as those of the subsidiary in the various related times;
- Ensure the maintenance of the archives of the secretariat of the General Management;
- Send notes and other correspondence from General Management to the branch offices;
- Ensure the extraction and follow-up of the execution of the resolutions taken internally in the subsidiary, and produce the related evaluation reports;
- Monitor the execution by the managers of the subsidiary, of the resolutions coming from the head office of the group;
- Monitor the production of reports by the branches of the subsidiary;
- Follow up with the subsidiary’s agencies in relation to the deadlines for the reports on the execution of the letters of resolutions, engagement letters and reports;
- Ensure the routing of documents, reports, minutes of execution of resolutions and other correspondence from the subsidiary to the group’s headquarters;
- Follow the work sessions to be held by the managers of the subsidiary;
- Monitor the holding of statutory meetings of the subsidiary and produce the various minutes and reports relating thereto;
- Produce the annual program of the various talks and seminars of the subsidiary and ensure their effectiveness;
Assessment criteria:
- Speed in processing mail
- Follow-up of resolutions and working sessions
- Managing the CEO’s diary
Email addresses: adholding@expressunion.net kindly copy achmua@yahoo.fr .
The deadline for submitting applications is September 10, 2022
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