Recruitment Notice: ERM Project Coordinator

Project Coordinator

ROLE PROFILE

Title:

Project Coordinator

Functional Area:

Program

Reports to:

Emergency Response Manager “ERM”

Location:

KOUSSERI

Travel may be required:

Yes, With multiple field monitoring trips

Effective Date:

October 2022

Type of contract:

Fixed Term employment

Grade:

C1

For: National

Duration: 12 Months

ROLE PURPOSE

Working in 54 developing countries across Africa, Asia and the Americas, Plan International aims to reach as many children as possible, especially those who are vulnerable, excluded or marginalized, with programs of high quality that bring lasting benefits by increasing its income, working in partnership with others and operating efficiently. Plan International is an independent humanitarian and development organization that advances children’s rights and equality for girls. Plan International is committed to meeting the needs of children affected by emergencies in the countries where it operates. Faced with the current humanitarian crisis in the Far North region of Cameroon, Plan International is commits to providing adequate humanitarian assistance in education, entrepreneurship, livelihood, youth engagement, child protection, health, sexual and reproductive rights and quality psychosocial support. Its operations are implemented in the key sectors of Education, Protection (child protection and GBV), Nutrition, Health, Wash, Livelihoods, etc. in coordination with other humanitarian organizations and government supervisory structures. Health, Wash, Livelihood, etc. in coordination with other humanitarian organizations and government supervisory structures. Health, Wash, Livelihood, etc. in coordination with other humanitarian organizations and government supervisory structures.

Thanks to new funding, obtained from ECHO, Plan International Cameroon, through its Maroua PIIA, will implement, in consortium with NRC, from August 2021 until July 2023, the Project: “Education in emergencies for children in crisis affected in the Far North” funded by ECHO.

Under the supervision of the Emergency Response Director “ERM”, the Project Coordinator is responsible for the planning, coordination and overall operationalization of the implementation of project activities. The incumbent will play the role of project manager and coordinator in accordance with the strategic, programmatic and administrative standards of the donor and Plan International Cameroon. He is also responsible for the supervision of the personnel under his authority and for the quality of the intervention both at the level of the beneficiaries and at the level of the partners.

ROLE DIMENSIONS

The Project Coordinator reports to the Maroua PIIA Emergency Response Director. He/she supervises all project personnel under his/her responsibility and works closely with these personnel to prepare comprehensive project plans, including project resources and schedules. He/she performs various management and coordination tasks, such as: time, activity, budget and risk management, as well as administrative tasks, such as maintaining project documentation and preparing project reports. With the support of the M&E coordinator, he/she will ensure the establishment of a robust monitoring and evaluation system for the project. The incumbent will interface with members of the project team and will support them, as well as the coordination and implementation of the project. He/she will ensure that the project is implemented according to the action plan and the budget in accordance with the timetable.

To be successful in this role, he/she must have excellent skills in project and time management, communication, emergency education and coordination. The position also requires strong project management skills, particularly in terms of facilitation and organization, as well as the ability to analyze, write reports and communicate complex information to all stakeholders. He/She will collaborate with stakeholders and internal teams to deliver timely results and share required information.

RESPONSIBILITIES

Manage, Coordinate, support, plan and implement the project:

Provide guidance and support to the implementing project team, in all phases of the project cycle;
Develop a detailed activity implementation plan with the project team;
Lead/organize regular monitoring visits and, if necessary, reviews and modifications of project action plans;
Ensure the development of all narrative and financial reports (with support from the Grants and Finance Department and technical review by the EIA Specialist) in accordance with donor “ECHO” and Plan International requirements.
Ensure compliance with ECHO requirements (rules, procedures):
Track and manage project budget, including resource procurement and distribution, time management, action plans and records;
Ensure the quality of the intervention in accordance with INEE standards and donor requirements, but also strict compliance with deadlines in the execution of tasks;
Control the budget and ensure an adequate absorption rate with the support of the Emergency Response Manager and the EIA Specialist.
Ensure that Plan International guidelines, INEE Minimum Standards and Accelerated Education Program Curricula are adhered to in project implementation.
Contribute to the development of situation reports for internal and external use. Work with project Protection and Education Officers and stakeholders to identify and define project requirements, scope and objectives;
Coordinate activities, Manage project resources and information in accordance with defined timelines.
Identify project risks and opportunities and implement risk mitigation and prevention measures.
 Act as a point of contact and communicate the status of the project to all participants and work with them to ensure their alignment and ownership of the project’s achievements.
Work with the Emergency Response Manager, Education in Emergencies Specialist, Sector Lead Education and PIM at country level to escalate and resolve issues.
Undertake other project support administrative tasks as required by the team and the project, which may include support for training development/delivery, support for forums and key stakeholder meetings/calls.
Ensure that Plan International’s global policies on safeguarding children and young people, gender equality and inclusion are fully integrated into project activities in accordance with the principles and requirements of the policy, including implementation standards and guidelines applicable to their area of ​​responsibility. This is not limited to ensuring that staff and associates know and understand their responsibilities under these policies and the Plan International Code of Conduct, but also their relevance to their area of ​​work, and that concerns are reported and managed in accordance with appropriate procedures;
Ensure that all education in emergencies operations have a clear focus on meeting the basic needs of IDP girls and boys and other vulnerable people in the community;
Support education officers in the development of orientation and training materials for monitors, animators, relays and community structures;
Contribute to the identification of best practices and lessons learned to strengthen implementation and ensure adherence to quality standards in the Education and Child Protection integrated program response.
Monitoring, evaluation, accountability and learning

Support the design and development of appropriate surveillance, monitoring, evaluation and learning systems for project implementation;
Carry out regular monitoring of project activities in the field, especially respect for deadlines;
Contribute to the monitoring of compliance with the child and youth safeguarding policy and provide feedback on the concerns of stakeholders;
Contribute to ensuring timely and rigorous implementation of quality assurance and accountability mechanisms, particularly in project implementation;
Provide support to ensure timely documentation of learning environment protection incidents and timely submission of all weekly, monthly, quarterly and annual reports required in the project.
Ensure the organization of capitalization activities that include all stakeholders;
In collaboration with the M&E Coordinator, ensure adequate data entry of project beneficiaries and quality of implementation.
Information and Coordination

Liaise and provide updates on project information and reports on the basis agreed in the ADF;
Set up a clear system of communication within the project team and ensure that it is functional:
Organize and attend regular meetings with project stakeholders (consortium meeting with NRC, meeting with donor ECHO, consultation framework meeting, and coordination) deemed necessary for the organization;
In coordination with the Director of Emergency Response, represent Plan International Cameroon in coordination meetings, with local external stakeholders (local government, traditional authorities, counterpart agencies and target communities) and non-governmental as required (group of educational work; MINEDUB, etc.);
Contribute to monitoring the security situation in the project areas and share with management as appropriate;
Human Resources Development

Work with the EIA Specialist to support the orientation, development/continuous training and capacity building of project staff, partners and communities (community relays and social workers, focal points, etc.
Coach and supervise the team of the project, including performance evaluation of all project staff under their supervision, regular team meetings, coordination and support to team members;
Support the integration of exploitation prevention activities and sexual abuse;
Hold team building sessions and offer capacity building activities.
Ensure that each member of the project team has the materials, equipment, and tools they need to complete the project.
Accompany the project staff to develop the necessary flexibility to adapt when the contexts change.
Resource Mobilization

Support resource mobilization efforts in proposal writing and related engagement;
In collaboration with the M&E Coordinator, Grant Coordinator and Education in Emergencies Specialist, develop project summaries, lessons learned and best practice documents that could be used for new projects.
In collaboration with the Monitoring and Evaluation Officers, Education in Emergencies Specialist and Emergency Response Manager, lead evaluations and other project documentation, which may eventually feed into proposal development projects.
With the technical support of the EiE Specialist, participate in the development of concept notes for the project implementation areas.
Ability to deal with problems and adapt

Ability to manage competing priorities and expectations of internal and external stakeholders and to remain calm and resilient in the face of pressure;
Manage multiple colleagues and work with remote colleagues to form an effective virtual administrative team;
Use Plan International’s procedures and values ​​to resolve conflicts between colleagues;
Resolve issues that are not covered by the established process.
Analyze the possible causes of problems and propose solutions to resolve them;
Analyze carefully before deciding, because decisions can affect the lives of thousands of affected children, millions of dollars, the safety of staff and the image of Plan in the humanitarian sector and in the media;
Work under pressure and in the multidimensional context and diversity.
Communications and working relationships Working

contacts inside and outside the organization high;
Communicate with the donor, the lead of the consortium on the progress of the project;
Communicate with the authorities and other stakeholders on the project;
Key Internal Contacts

Emergency Response Manager, Other Emergency Response Team Members, Emergency Education Specialist, Grant Coordinator, Finance Coordinator, HR, Administration, Education Team and child protection of the PIIA, if applicable.
Main external contacts

UN Agencies, Lead and Co-lead from different sectors, working groups responding to the emergency, in particular those working in the Education in Emergencies working group.
TECHNICAL EXPERTISE,

Master’s degree or equivalent in social sciences, education, management or similar disciplines and at least 05 years of professional experience in the design and implementation of integrated projects and programs for education and child protection; Professional experience in emergency situations (Internally Displaced Population) would be an asset.
Approved experience/qualification in project management and administration.
Experience in management, strategic planning, monitoring/evaluation. Professional experience in emergency situations (Internally Displaced Population) would be an asset.
A perfect mastery of policies, procedures and key rules, management of field teams, central and decentralized administration, community development.
Excellent computer skills in MS Office (Word, Excel, Powerpoint, internet, Outlook), as well as the ability to plan, prioritize and respond flexibly to changing demands are essential.
Ability to multi-task and meet various deadlines in a fast-paced environment.
Experience in coordination and administration
Experience and knowledge of Accelerated Education Program in humanitarian settings;
Energy, commitment and ability to work in a complex and busy team.
Self-motivated, able to take initiative and work independently.
Flexibility and positive attitude towards problem solving
Determined to ensure that results are achieved in a timely manner
Excellent communication and reporting skills
Good collaboration with others, comfortable working across cultural boundaries and in diversity to achieve common goals; ability to establish and maintain strong working relationships and networks.  
Strong attention to detail and ability to analyze and present information in a concise and lively manner.
Quick learner, comfortable learning new and unfamiliar content and systems.
Interested and committed to the work of Plan International, specifically with refugee, displaced and other crisis affected children.

Desirable

• Experience/qualification in budget analysis and monitoring

• Development of project proposals;

• Demonstrated knowledge of Education in Emergencies, Gender and Inclusion and Cross-cutting Protection

Plan International’s Values ​​in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organization for all children, girls & young people
We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develop trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.

Level of contact with children:

Medium contact: irregular contact with children

 Location: Kousseri

 Closing Date: 19th September 2022

All applications must be submitted ONLINE at:  https://jobs.plan-international.org/search/?q=cameroon

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