Recruitment Notice: Executive Secretary

The Executive Secretary is responsible for the day-to-day operations of the Executive Office to provide staff with an exceptional experience, while providing office support, handling mail and filing.

What will my role be?

More specifically, you will be in charge of performing the following tasks while respecting higher level standards:

• Perform executive office administrative activities while adhering to company standards, policies and procedures
• Provide office support to the management team
• Ensure that all communications, especially those relating to owners, guests and the head office, are handled in a timely and professional manner
• Receive and distribute mail
• Ensure that outgoing mail is delivered on time
• Take minutes of management team meetings and compile their reports with timeliness and accuracy as required
• Stock the office with stationery

• Identify and build internal and external relationships
• Organize all files
• Comply with all major security mandates
• Report maintenance issues or hazards
• Keep your work area clean and well organized
• Report broken materials and equipment
• Take part in special projects related to the management office
• Perform other tasks as requested by management

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What are we looking for?

An Executive Secretary is always working on behalf of our clients and working with other team members. To successfully fulfill this role, you must maintain the following attitude, behaviors, skills and values:

• Excellent verbal and written communication skills administration
• Excellent and IT skills
• Committed to providing a high level of customer service, both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following abilities and distinctions:

• previous administrative experience in a fast-paced environment