JOB: Finance and Operations Manager (local recruitment) – FHI 360

Job family: Finance
Salary band: KK
Contract: One-year contract with possibility of extension.

JOB DESCRIPTION Job
Title: Finance and Operations Manager
Project: COMPREHENSIVE HIV FREE Project
About FHI 360
FHI 360 is a global development organization with a rigorous, evidence-based approach
. Our professional staff includes experts in civil society, peacebuilding
, health, nutrition, education, economic development,
environment and research. FHI 360 operates from 60 offices and employs 4,500 people in the
United States and around the world. Our commitment to partnerships at all levels and our
Multidisciplinary approach allows us to have a lasting impact on the individuals, communities
and countries we serve, improving the lives of millions of people.
The project

The Comprehensive HIV Free Project is funded by the President’s Emergency Plan for AIDS Relief
(PEPFAR) and the Center for Disease Control (CDC). The Cameroon Baptist Convention Health Board
(CBCHB) is implementing the HIV-Free project in three regions of the Republic of Cameroon: Western Region
, North West Region and South West Region. The CBCHB currently supports 79 DSD sites
across the 3 regions. FHI 360, as a sub-recipient of the CBCHB, uses its expertise in
technical and strategic information and capacity building to provide
technical assistance (TA) adapted to the project led by the CBCHB in order to achieve the following five objectives:
1. Improve case identification
2. Strengthen the link with the antiretroviral treatment and initiation
3. Facilitate the use of effective treatment regimens
4. Improve adherence and retention
5. Strengthen the health system
Job Summary:
The Finance and Operations Manager supports activities financial and operational aspects of the
project. He/she performs accounting functions and applies the theory and practice of recording,
the classification, examination and analysis of data and records of
financial transactions. He participates in the review and consolidation of the financial statements of the national office on a
monthly basis.

The Finance and Operations Manager processes and records journal entries,
cash receipts, field cash management and wire transfers.
He responds to requests for information and participates in training. He maintains the
general ledger accounts and the corresponding subsidiary books and produces various accounting reports. He/she will provide
support and assistance to the technical team on project finances and operations, coordinate
with the FHI 360 National Office and Headquarters to provide financial and operational support, including
procurement.
He/she will be responsible for operational and financial tasks associated with travel and activity planning
, including logistical and procurement arrangements, as well as facilitating the
management of project financial documents.
He participates in various accounting projects, including external or internal audits, systems upgrades
, accounting process or procedure changes and other projects as assigned
.
The position is based in Bafoussam, Cameroon, and reports directly to the Project Director, with a line
dotted towards the DAF which is based in Maroua.
DUTIES AND RESPONSIBILITIES
Operational Functions:
• Assist with planning, logistics and management of meetings, workshops and training.
• Responsible for coordinating staff Travel Authorizations (TA) and Travel Expense Reports
(TER) and coordinates with Finance staff to ensure
timely submission of TAs and TERs. Organize staff travel
(hotel reservations, ticketing, travel insurance, etc.)
• Serve as point of contact for all logistical and financial needs of the project.
• Develop, maintain and update an accurate inventory list of project assets.
• Manage the procurement process and inventory of office supplies,
computer peripherals, software, furniture, publications, subscriptions and equipment
in accordance with FHI 360 and PEPFAR regulations. Work with regional office and
US office to request appropriate approvals for all purchases.
• Conduct an annual inventory review and prepare an annual inventory report for submission to the
Project Director and/or CFO.
• Support the project closure process if necessary.
Financial tasks
• Maintain and update the filing system to include financial reports submitted to the
FHI 360 office and headquarters (WAMERO and US based).
• Maintain and record HIV Free project expenses, including verification of invoices and
supporting documents before payment and archiving.
• Prepare monthly financial reports for submission to the finance team and ensure
appropriate receipts and backup documents are in place.
• Review project financial reports for month-end closes, including but not
limited to bank reconciliations and petty cash accounts, travel reconciliations
and travel advances.
• Maintain the financial record-keeping system in accordance with FHI 360 policies.
• Work with the country HIV Free team to support the development of the
program budget in accordance with country requirements.
• Work with the national team to update budget forecasts based on
previous month’s actuals and any updated WPs.
• Work with the finance department and country finance department to adjust expenses if
necessary.
• Run monthly expenses and compare them to the budget.
• Update the reforecast in the Forecast workbook on SharePoint.
• Recommend appropriate purchasing approaches and strategies to reduce costs, where appropriate
applicable.
• Prepare the SFR-project invoice for the client.
• Perform other tasks and support other projects as needed.
QUALIFICATIONS
Requirements:
• Bachelor’s degree or its international equivalent in finance, accounting or other relevant qualification.
• Minimum of 5 to 8 years of experience in a similar field of activity.
• Attention to detail
• Strong organizational skills
• Basic computer skills, with strong ability to use Microsoft applications,
particularly MS Excel, and other applications such as SharePoint.
• Strong written and oral communication skills, particularly in English and French.
• Experience with US government rules and regulations and experience working
in an international NGO environment.
• Ability to manage and complete numerous tasks with a high degree of organization and
limited resources.
• Experience in proactively identifying risks, resolving issues and
communicating them appropriately to project staff and country office as appropriate.
• Ability to work independently and in a team.
• Ability to meet deadlines with close attention to consistency, detail and quality
.
• Ability to travel within the country if necessary.
• Authorization to work in Cameroon.
This job description summarizes the main functions of the position. It does not prescribe or limit the
exact tasks that may be assigned in the performance of these functions. This document should in no
way be interpreted as an employment contract. Management reserves the right to review and revise this
document at any time.

How to Apply
Applicants must submit their application, including CV and cover letter, by
email to Cameroon.HIVFreeProject.Procurement@fhi360.org no later than September 29, 2023, 5
p.m. Cameroon time.

The subject line of the email should include “Finance & Operations Officer-HIV Free”. We appreciate any
interest in this position, but only shortlisted candidates will be contacted.
FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an
equal employment opportunity and affirmative action employer that does not engage in
discriminatory practices against individuals employed or seeking employment because of their race,
color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age,
marital status, disability, veteran status,