JOB OFFER:  Financial Manager – CPHDA Center for the Promotion of Human Rights and Development in Africa – Maroua

 

Job Title: Finance Manager
Initiative Name: Lake Chad, Niger, Cameroon and Chad Basin Conservation Project
Job Type: Full-time Contract Job
Location: Based in Maroua, Cameroon
Reporting to: Project Management
Contract Duration : 1 year renewable

 

 

1.1 Context
As part of the wetland conservation project in the Lake Chad basin, The research promotion center for Alinéa International Financial manager
The gender-transformative wetland conservation project in the Lake Chad basin seeks to improve the climate resilience of ecosystems (RCE) and marginalized communities (CM) structurally vulnerable to climate change (CC), particularly women and youth (F&J), through nature-based climate solutions (SCFN) in six RAMSAR sites in the Lake Chad Basin (BLT) in Cameroon, Chad and Niger. This objective will be achieved through an integrated approach that involves: rehabilitation/restoration of wetland ecosystems to support better conservation and sustainable use of biodiversity (BD) in protected areas registered under the RAMSAR Convention on wet area; rehabilitation/restoration of agropastoral spaces while increasing the adoption and benefits of climate-resilient and gender-transformative agropastoral livelihoods within and adjacent to target RAMSAR sites; and strengthening F&J leadership in environmental peacebuilding within and near target RAMSAR sites and in the existing regional stabilization process.

 

 

The mandate of the Project Financial Manager is part of the implementation of this important project and is defined as indicated below.

1.2 Job description
1.2.1 Responsibilities
Based full-time in Maroua and under the supervision of the field director and the project manager, the Financial Manager will be responsible for providing financial and administrative services.

1.2.2 The tasks of the Financial and Administrative Manager are as follows:
1. Financial and accounting functions
• Plan, organize, direct and control the application of the project’s accounting and financial system;
• Ensure the updating and accuracy of accounting and financial entries;
• Monitor all requests and invoices prior to payment to ensure compliance with consultant contracts, GAC and/or Alinéa guidelines and policies, as applicable.
• Participate in the preparation of budgets and project activities;
• Carry out control of budgets and expenses;
• Ensure the periodic preparation and quality of information of the various accounting and financial reports;
• Ensure and administer timely payments to suppliers of goods and services;
• Track and monitor project expenditures, in accordance with budgets approved by project managers;
• Ensure project liquidity management and control of financial movements;
• Evaluate cash flow needs and make periodic requests;
• Ensure the accuracy and preparation of bank reconciliations for the various bank accounts;
• Ensure and support the updating of accounting books and carry out their respective reconciliation;
• Ensure the order and updating of the classification system of the project’s accounting documents;
• Ensure the periodic shipment of original accounting documents to Canada;
• Ensure the application of Alinea’s accounting, financial and administrative policies and regulations in accordance with the agreements signed with AMC;
• Implement any expenditure control and efficiency mechanism deemed essential for the project;
• Ensure and support staff in the full application of the accounting and financial system required by Alinea;
• Support internal and external audits when necessary and required;
• Maintain accounting records in accordance with Alinéa standard formats, including the numbering sequence of supporting documents, coding by contractual clause, activity number and any other applicable criteria;
• Prepare monthly financial reports for submission to the Regional Office to the Financial Director (Kodneltangar Ngueanouba), including all original documents, receipts, bank statements and bank reconciliations;
• Reconcile general ledgers to monthly bank statements and actual cash on hand. Prepare the cash flow audit;
• Keep a complete copy of all operations carried out in the foundation for reference and possible audits.
• Submit monthly requests for cash advances to the financial manager in Canada.
• Maintain close communication with the Finance Manager in Canada regarding financial management, accounting, purchasing, banking, accounts payable and accounts receivable.
• Ensure compliance with tax, financial and accounting regulations;
• Ensure compliance with internal controls, procedures and project and Alinéa requirements
• Coordinate and manage advance payments and deposits of rent and/or leases with landlords or their agents, suppliers and maintenance/repair service providers. At the end of the program, ensure that all security deposits are returned, services are paid on time and all payment obligations have been settled.

 

 

• Contribute to the achievement of financial objectives by anticipating needs, presenting information for budget preparation, expenditure programming, cost monitoring and variance analysis.
• Compliance with procurement procedures for all purchases made under the project.
• Where applicable, ensure that quotes or offers received as required are recorded and archived.
• Ensure that all original documentation relating to each purchase (including all quotes, supplier invoices, shipping information, etc.) is sent to Canada following completion and payment of each transaction purchase;
• Ensure that all contract rules and policies are followed, including:
• Request funds only in advance and only make payments for items that have received CAG approval (where such approval is required);
• Payment of expenses and per diems up to the maximum permitted by project policies and guidelines;
• Keep original documents for expenses.
• Obtain original boarding passes for all employee and consultant air travel.
• Ensure that financial and accounting information is sent to the Regional Office in Chad to the Financial Director (Kodneltangar Ngueanouba) before the 20th of each month.
• Maintain close communication with administrative and financial staff in Canada.

2. Human resources management and advice:
• Ensure the organization of work, its direction and monitoring of the staff for whom he will be responsible (accounting assistant and national financial managers)
• Ensure the implementation of the management system of personnel and individual files;
• Ensure the receipt and processing of timesheets and their compliance;
• Ensure and control the management of the payroll system and the payment of pay to staff;
• Ensure and control payments of withholding taxes on staff salaries as well as the employer’s contribution to various state institutions;
• Provide technical assistance to national office accounting staff as needed;
• Collaborate in the recruitment, selection and engagement processes of the project’s financial human resources;

3. Legal Duties
• In collaboration with Alinea’s attorney, provide advice related to local laws and regulations, financial institutions and the reasonableness of estimated expenses for products or services in the area of ​​programming and implementation project work;

4. Other Duties:
• Maintain good communication with staff in Alinea Canada’s accounting, finance and administration departments;
• Participates in meetings related to project activities, which address financial issues in the management of the Lake Chad Basin conservation project;
• Performs any other related tasks or services:

1.2.3 Academic Qualifications:
1. University Degree: A university level degree in finance, accounting, economics or a related field is often required. A postgraduate qualification such as a Masters in Finance or Business Administration (MBA) may be an advantage.

2. Professional Certifications: Certifications like CPA (Certified Public Accountant), ACCA (Association of Chartered Certified Accountants), CFA (Chartered Financial Analyst) can boost the credibility of the financial manager.

1.2.4 Technical skills:
1. Accounting: Mastery of accounting principles, IFRS standards, and ability to supervise the preparation of financial statements.

2. Financial Analysis: Advanced skills in financial data analysis, cash management and financial forecasting.

3. Taxation: Thorough understanding of local and regional tax laws, and ability to develop effective tax strategies.

1.2.5 Interpersonal Skills:
1. Communication: Excellent verbal and written communication skills, including the ability to explain complex financial concepts in an understandable manner.

2. Relational: Ability to establish relationships with external partners such as banks, investors and tax authorities.

APPLICATION FILES  

Please send your updated CV no later than 4/12/2023 to the following address cphda.recrutement@gmail.com mentioning in the subject line: Financial manager_Lake Chad Basin