JOB – IRC International Rescue Committee CAMEROON, NGO: Grants Coordinator
Request nº: req42337
Job title: Grants Coordinator
Sector of activity: Grants
Type of contract: Fixed term
Employment rate: Full time
Open to expatriates: Yes
Place of work: Yaounde, Cameroon
Job description
The International Rescue Committee (IRC) is an apolitical, non-profit, non-religious humanitarian organization that provides assistance to refugees worldwide. The IRC implements programs to promote durable solutions for displaced persons, refugees and host communities through public health, sanitation, shelter, rehabilitation and education projects. . The IRC has served refugees since 1933 and has a presence in 40 countries across Europe, Africa and Asia, as well as through a resettlement support program in the United States. The IRC is an organization committed to freedom, human dignity and self-reliance.
The IRC began operations in Cameroon in 2016 to respond to the growing concerns of people affected by violence linked to Boko Haram, in the Far North of the country. Assistance to displaced populations extends to the entire Far North, in particular to Mayo Sava, Mayo Tsanaga and Logone & Chari through two field offices in Kousseri and Maroua. This assistance includes life-saving programs aimed at improving access to water and hygiene practices in vulnerable displaced and host communities, as well as cash-based programs enabling economically disadvantaged families to meet their basic needs and improve their food security. IRC also provides education and child protection services to meet the learning and safety needs and priorities of children. The IRC also provides protection programs to address gender-based violence against women and girls and to support victims of human rights violations.
Following the growing crisis in the North West and South West regions of Cameroon, the IRC expanded its operations to the South West region in August 2018 and to the North West in 2019. The IRC provides a lifesaving humanitarian assistance to internally displaced populations, with field bases in Buea, Bamenda, Kumba and Manyu.
The IRC national program in Cameroon is currently implementing its “Strategy 100” strategic plan, through which we aim to provide the best possible impact for the most vulnerable boys, girls, women and men affected by crises. humanitarians. In everything we do, we strive to uphold the IRC’s core values of integrity, accountability, service and equality.
The Grants Coordinator is responsible for overseeing and managing the Grants and Partnerships Unit. The Grants Coordinator reports directly to the DDP and oversees a Grants Manager.
Key relationships in-country and at HQ are with the Program Technical Officers, Deputy Director Finance, Field Coordinators, Grants Management Unit and donors. The Grants Coordinator provides strategic direction and support to the Country Office on issues of program development, grant/sub-grant management and compliance, and donor relations. S/he leads proposal development processes and supports various aspects of project cycle management including information management, problem analysis, evidence-based program design, donor negotiation and partners, monitoring and changes to grants and sub-grants,
This position is based in Yaoundé with frequent field trips. The Grants Coordinator will work in collaboration with the IRC management team, technical coordinators, finance, supply chain, HR and field management.
Main Responsibilities
Program Development and Funding
• Lead the coordination of the proposal development process, from go/no go decision to final submission (Go/No Go), gathering input from technical coordinators, monitoring and evaluation staff, field coordinators, deputy directors of programs and operations (DDP/DDO), finance, technical advisers, and ensuring that the appropriate review is carried out at regional and headquarters level;
• Lead the coordination of strategic review and drafting of Go/No Go decisions
• Manage the review process through IRC’s electronic grants database, OTIS;
• Work closely with the DDP to facilitate program design meetings, travel to field sites and program activities to ensure high quality design processes;
• Lead the writing of non-technical sections of proposals, budget narratives, proposal editing and review against solicitation requirements and donor rules and guidelines in collaboration with the regional program development team;
• Liaise with IRC Regional Office and HQ, ensure proposals meet internal standards, including use of IRC Outcomes Evidence Framework (OEF) Theories of Change, in line with the action plan (SAP) of IRC Cameroon, IMPACT standards and donor compliance;
• Review proposal budgets to ensure they meet donor needs and match the technical description;
• Act as a focal point with in-country donors for the proposal development process;
• Work closely with the DDP, provide inputs to the program development strategy by conducting donor mapping, analysis of upcoming opportunities, IRC competitive strategy, and updating the development plan. program development work;
Grants Management and Program Support
• Oversee the grants team in their coordination and the management of the grants cycle from inception to closure, including working with field coordinators and project managers for meetings related to grants/projects and Budget/Actual (BVA) meetings, and liaising and following up with the SMT (senior management team) on issues raised;
• Ensure proper management of reporting requirements, including timely and quality submission to donors;
• Ensure that support is provided to field offices for project cycle management and compliance requirements in accordance with donor agreements;
• Oversee and support the use of expenditure management tools such as FM01 and BVA for the proper monitoring and successful implementation of programs and early warning in case of obstacles or challenges;
• Oversee the identification and training of project managers/leaders and departmental focal points for each project to ensure the effective and systematic use and implementation of all Project Cycle Meeting tools and steps ( RCPs), ensure updates and dissemination of key reporting, guidance and information tools related to RCPs (i.e. project dashboards, project plan updates, action, updates to reporting plans, BVA, etc 😉
• Conduct regular spot checks and field visits to accessible project sites to work with and support Technical Coordinators and Project Managers in the effective implementation of GCP tools.
Communication and Representation
• Support in-country engagement with donors and key stakeholders;
• Support representation in sector working groups or thematic/ad hoc humanitarian coordination meetings, as required.
Compliance with funder/donor rules
• Act as focal point with in-country donors on grant management issues for current, past and potential future projects;
• Review donor agreements and coordinate their review with the relevant office at IRC Headquarters; liaise with the Compliance Coordinator of Cameroon, if necessary, for compliance with donor regulations;
• Ensure complete grant files are kept up to date and available to key staff.
Management and Capacity Building
• Supervise grant officers, provide training/coaching, discuss job expectations, set goals, and provide appropriate and timely performance feedback;
• Support training and capacity building for all IRC staff and local partners on program reporting, donor compliance and specific IRC program requirements;
• Work closely with the DDP to develop capacity building plans for the entire program team.
Job requirements:
• Full fluency in French and English, both written and spoken.
• Bachelors or equivalent in international business, development or other relevant subject; Masters preferred.
• At least five years of experience managing projects and/or grants and developing/designing proposals/activities in an INGO or similar environment.
• International experience, with a preference for West or Central Africa
• Prior knowledge of donor regulations (UN, USAID (BHA), ECHO, FCDO, Irish AID, SIDA, GFFO, SDC, etc.) •
Capacity proven to develop projects and write proposals for various donors.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent interpersonal, cultural and diplomatic skills.
• Strong writing and editing skills, with great attention to detail.
• Flexibility to adapt to changing needs
• Strong ability to mentor and build staff capacity.
• Ability to manage competing priorities, meet demanding deadlines and work under pressure in an unstable security environment.
• Strong skills in the Microsoft Office suite
• IRC experience is an asset
Work environment:
Security: Yaoundé is currently at the yellow security level and does not have a curfew in place. Maroua and Kousseri are at the orange security level and the IRC has a curfew in place, while Buea is at the red level with a curfew in place. The situation is calm although there is still a risk of terrorist attack and kidnapping.
The IRC and IRC Staff must adhere to the values and principles outlined in the IRC Way Code of Conduct. These values are integrity, service, responsibility and equality. In line with these values, the IRC operates policies on protection of beneficiaries from exploitation and abuse, protection of children, harassment-free workplace, financial integrity, anti-retaliation, anti- human trafficking and many others.
This is a limited support position.
The IRC is an equal opportunity employer and considers all applicants on the basis of merit, without regard to race, sex, color, nationality, religion, orientation gender, age, marital status, age, or disability.
Female candidates are strongly encouraged.
All applications must be submitted ONLINE at:
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/42337?c=rescue
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