Recruitment Notice: Human Resources Assistant

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting the urgent needs of pediatric HIV and AIDS in the world’s most affected regions. We carry out our values ​​of passion, innovation, teamwork, leadership, integrity, excellence, and equity every day while maximizing our impact in the communities we serve. Join us in our fight for an AIDS-free generation!

Title: Human Resources Assistant

Department: Human Resources

Location: Cameroon – Ebolowa

Supervisors: Operations Manager & Human Resources Manager

Closing Date: October 28, 2022

How will you fight for an AIDS-free generation?

Elizabeth Glaser Pediatric Aids Foundation is a world leader in the fight against HIV and AIDS in children. It operates in 16 countries and more than 5,000 sites worldwide to prevent the vertical transmission of HIV to children and help those who are already infected. Today, thanks to the success of the work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a global workforce of more than 3,100 people, nine out of 10 of whom work in the field – the Foundation’s global mission is to implement programs for the prevention, care and treatment of HIV; advancing innovative research; and lead strategic and targeted global advocacy to bring about dramatic change in the lives of millions of women,

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Job Summary

The Human Resources Assistant reports to the Operations Manager and provides specialist or general support in the day-to-day management and administration of the Human Resources function. Although the focus is typically on HR administration and compliance, the incumbent will also support other functional areas such as recruitment, staff orientation, training and development, employee relations, compensation and benefits, and performance management.

Days aren’t the same at EGPAF, but what can you expect as an HR Assistant?

Support recruitment processes, including developing and posting job vacancies, tracking recruitments and recruitment reports, screening and shortlisting candidates, preparing interview schedules and assisting screening and reference checking of final candidates.

Administer HR policies, including employee terms and conditions, wages and benefits, employment contracts, leave records, etc. Administer the organization’s medical scheme and pension/provident fund.
Ensure complete and up-to-date employment documentation and confidential handling of employee information. Ensure that all personnel files are obtained, properly filed and updated as necessary. Ensure that all employees receive essential HR documents, including a current contract, employee handbook and job description.
Prepare offer letters and employee contracts for new hires, and track contract expiration dates for renewal. Ensure that any change in an employee’s status is adequately documented.
Support the orientation and onboarding of new employees, including preparing an orientation program and welcome email, orienting staff on terms of employment, enrolling staff in benefit plans, and ensuring that new employees have appropriate workspace and resources.
Collect and provide payroll information to ensure that employee salary and benefits are correctly calculated and promptly notified of any changes affecting the employee’s terms of employment.
Oversee the management and general administration of employee leave and other leave-related processes.
Prepare and update HR database for the South and update organizational chart monthly.
Assist with employee safety, wellness and wellness programs, and support internal communications and staff training and development needs.
Help monitor the performance management system and ensure that key dates and deadlines are met.
Ensure proper planning and preparation in relation to the departure of staff, including the completion of all handover responsibilities, exit interviews, etc.

To be successful in this position, you must have:

Degree in Human Resources Management; degree or professional certification in Human Resources Management, Administration, or related field.
Minimum 03 years of experience in human resources management as Assistant or Human Resources Manager.
Strong verbal and written communication skills and active listening skills.
Understanding of the sensitivity and confidentiality of the HR function.
Strong interpersonal and team building skills.
Ability to manage a large and variable workload, ensuring prompt and accurate execution of assigned work.
Excellent skills in databases, word processing, spreadsheets.
Attention to detail and with particular attention to precision.
Well organized, autonomous and motivated to produce quality work.
Integrity, objectivity and ability to earn the trust and respect of peers
Working knowledge of English and French.
Good Time Management – Time management is a person’s ability to effectively manage their time and resources to ensure work is completed efficiently.
Good Customer Service Competency – Customer service is an individual’s ability to anticipate and meet the needs of internal and external customers while providing high quality products and services and committing to continuous improvement.
Good Resilience Capacity – Resilience is a person’s ability to handle pressure effectively, to remain optimistic and persistent in the face of adversity, and to recover quickly from setbacks.

Advantages:

Experience acquired in the international non-profit sector;

Apply ONLY online via the Internet link whose address is: https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?rid=2830&org=PEDAIDS&cws=41&cws=41

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Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting the urgent needs of pediatric HIV and AIDS in the world’s most affected regions. We carry out our values ​​of passion, innovation, teamwork, leadership, integrity, excellence, and equity every day while maximizing our impact in the communities we serve. Join us in our fight for an AIDS-free generation!

Title: Human Resources Assistant

Department: Human Resources (HR)

Location Cameroon – Ebolowa, South Region

Reports To: Operation Manager with dotted line report to HR Senior Manager

Closing Date: October 28, 2022

How will you fight for an AIDS-free generation?

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 16 countries and at over 5,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 3,100—nine of 10 who work in the field—the Foundation’s global mission is to implement prevention, care, and treatment; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.
Job Summary

The Human Resources Assistant reports to the Operations Manager and provides specialized or general support in the day-to-day management and administration of the human resources function. While the focus is typically on HR administration & compliance, the position may also support other functional areas such as recruitment, staff orientation, training & development, employee relations, compensation & benefits, and performance management

No two days are alike at EGPAF, but what can you expect as an HR Assistant?

    Support recruitment processes, including developing and posting vacancy announcements, tracking and reporting on recruitment processes, screening, and short-listing applications, preparing interview schedules, and assisting with background screening and reference checks for final job candidates.
    Administer HR policies, including employee terms & conditions of service, salaries, and benefits, employment contracts, leave records, etc. Administer the organization’s medical scheme and pension / provident fund.
    Ensure complete and up-to-date employment documentation and confidential handling of employee information. Ensure all required employee documentation is obtained, correctly filed, and updated as necessary. Ensure all employees are in receipt of critical HR documents, including a current contract, employee handbook, and job description.
    Prepare offer letters and employment contracts for new employees, and track contract expiry dates for renewal. Ensure any changes in an employee’s status are adequately documented.
    Support the orientation and onboarding of new employees, including preparing an orientation schedule and welcome package, orienting staff regarding employment conditions, registering staff for benefits schemes, and ensuring new staff has appropriate workspace and resources.
    Collect and provide payroll information to ensure employee salary and benefits are correctly computed, and that payroll is promptly informed of any changes affecting the employee’s employment conditions.
    Monitor the management and general administration of employee leave and other leave-related processes.
    Prepare and update the human resources database for the South and update the organization chart monthly.
    Assist with employee safety, welfare, and wellness programs, and support internal communications and staff training & development needs.
    Assist in monitoring the performance management system and ensure that key dates and deadlines are met.
    Ensure proper planning and preparation in respect of departing staff, including fulfillment of all handover responsibilities, exit interviews etc

To be successful, you will have:

    Bachelor’s degree, diploma, or professional certification in human resource management, business, organizational development, or a related field.
    Minimum 3 years of previous human resource management experience at the assistant or officer level

    Strong verbal and written communication skills, and active listening skills.
    Understanding of the sensitivity and confidentiality of the HR function.
    Strong interpersonal and team-building skills.
    Ability to manage a large and variable workload, ensuring timely and accurate completion of assigned work.
    Excellent skills in databases, word processing, and spreadsheets.
    Detail-oriented and with special attention to accuracy.
    Well organized, self-guided and motivated to produce quality work.
    Integrity, objectivity, and the ability to gain the trust and respect of peers
    Working knowledge in English and French.
    Time Management – ​​Time management is a person’s ability to effectively manage one’s time and resources to ensure that work is completed efficiently.
    Customer Service – Customer service is a person’s ability to anticipate and meet the needs of internal and external customers while delivering high-quality products and services and being committed to continuous improvement.
    Resilience – Resilience is a person’s ability to deal effectively with pressure, remain optimistic and persist under adversity, and recover quickly from a setback

Bonus points if you have:

    Experience gained in the international non-profit sector preferred

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential.

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact fraud@pedaids.org