JOB DESCRIPTION
Position: Human Resources Assistant, CoSMO Project

Employer: National Episcopal Conference of Cameroon (CENC)
Supervisor: Human Resources Manager, CoSMO Project
City, Country: Yaoundé, Cameroon
Number of positions: 01

Desired start date: January 5, 2023 (subject to funding)
Project duration: 5 years (2023-2028)
Duration of contract: 1 2 months (with possibility of extension)

ABOUT THE CENC
The National Episcopal Conference of Cameroon (CENC) is the seat of the Catholic Church in Cameroon, where the promotion of human dignity is at the center of the concerns of the Sustainable Development Goals. The CENC works to ensure the dignity of the human being, the common good, the subsidiarity and the solidarity of all humans. The development work of the CENC in Cameroon is accomplished through access to quality education, health, the promotion of the commitment of the faithful to the reduction of inequalities and the empowerment of vulnerable groups.

PROJECT SUMMARY CoSMO
The COSMO (Consolidating Systems and Services for the Management of Orphans and Vulnerable Children) project is a 5-year, approximately US$33 million project funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID). It will cover at least 68 health districts in the 10 regions of Cameroon. The program will be implemented by a consortium of local organizations led by the National Episcopal Conference of Cameroon (CENC) from January 1, 2023.
The OVC (Orphans and Vulnerable Children) program addresses the challenges of the sustainable care of OVC by strengthening the capacities of the Government of the Republic of Cameroon (CRC), civil society, communities and households to provide care and quality support to children infected and affected by HIV in Cameroon. Under the leadership of CENC, sub-recipient partners, the Government of Cameroon and other stakeholders will work collaboratively to reach approximately 65,000 OVC and their families in health districts across the country with high HIV burden. The program consists of HIV prevention and case-finding activities for OVC, as well as

TERMS OF REFERENCE
Summary of the Position
Under the direct supervision of the Human Resources Manager and by extension, the Operations Manager of the CoSMO project, the Human Resources Assistant will be responsible for matters relating to the human resources of the CoSMO project.

Recruitment, integration, training and evaluation of staff
• Participate in the preparation of recruitment notices.
• Publish recruitment notices
• Save applications and share them with technical teams
• Invite candidates for selection tests.
• Prepare and monitor the validation of recruitment reports.
• Carry out pre-employment checks on candidates (verification of professional references, anti-terrorism check, etc.)
• Contact candidates and propose the job offer.
• Develop and monitor the integration schedule for new recruits.
• Transmit documentation useful for the integration of the new recruit
• Follow the different stages of recruitment and document them Keep recruitment files up to date
• Prepare documentation relating to staff evaluation and staff training
• Participate in the recruitment process staff evaluation
• Participate in the staff training process
Administrative management of staff,conflicts and social relations
• Prepare employment contracts and register them with MINEFOP.
• Complete the hiring formalities for new recruits.
• Process leave and absence requests.
• Register new recruits with the CNPS (pre-registration, registration).
• Develop documentation relating to staff maternity leave. Prepare all correspondence relating to staff during the term of their contract

. the end of the staff contract (end of contract letter, work certificate, exit interview form, checklist, etc.)
• Carry out the termination of the staff’s activity with the CNPS.
• Make requests for incorporation, withdrawal in the health insurance policy.
• Assist staff with health insurance concerns.
• Monitor files relating to staff health insurance.
• Send the HR documents of the staffs in the zones and follow the files sent until their return.
• Collect files from staff for physical and electronic archiving.
Maintain personnel files.
• Prepare staff mission orders.
• Assist staff with human resources issues.
Participate in conflict management.
• Be the focal point of the project for the management of social relations with MINEFOP, the CNPS, the Labor Inspectorate and any other partner institution.
Payroll management and declarations
• Ensure the monthly production of timesheets by staff and analyze them.

• Prepare payroll items.
• Process the payroll and monitor its validation.

Print the payroll file for each month (status, slips and payroll…). Make payslips available to staff.
Proceed to the declaration of social security contributions. Maintain payroll records.

MINIMUM QUALIFICATIONS

Bachelor’s degree in Human Resource Management or any other related discipline. A master’s degree would be a plus.
Minimum of 03 years of professional experience in human resources, preferably within an NGO.
Experience in USAID / PEPFAR projects.
Mastery of Excel and experience with Word
Good knowledge of the Cameroonian legal system in terms of labor law.
t ersonal
Ability to work independently or with minimal supervision
Attention to detail, accuracy and timeliness in carrying out assigned responsibilities.
Proactivity
Sense of confidentiality
Ability to work under pressure and to multi-task Flexibility Languages
​​required (suppressed
• Must be bilingual with working knowledge of English and French.
travel to Cameroon.

KEY WORKING RELATIONSHIPS
Supervision:
Cleaner Internal: CENC/CoSMO project staff
External: CoSMO project sub-recipients — staff of implementing partners, MINEFOP, CNPS, Labor Inspectorate staff CENC-
wide
skills our all
They are anchored in the values, the guiding principles, the mission of the Catholic Church and of the CENC. They are required of each staff member to fulfill their responsibilities and achieve the desired results. These are:
Respect for the dignity of the human person

Respect for the common good
Respect for the principle of subsidiarity Respect for the principle of solidarity
Trust in all relationships
Professional growth
Partnership
Integrity

• Accountability and management
• Strategic
thinking Disclaimer: This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with the position.
NCPC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NCPC is an equal opportunity employer.

HOW TO APPLY
Files MUST include:
I . Motivation letter addressed to the Secretary General of the CENC;
2. CV of maximum pages;
3. List of at least 3 references, one of which must be a leader of a religious/denominational community
4. Evidence of relevant academic/professional qualifications
5. Evidence of work experience.
You can apply by sending your applications to the following address: recruitment@necc-cenc.org
Mentioning “Human Resources Assistant — CoSMO Project” in the subject
line Deadline for receipt of applications: 1 5/1 2/2022 at midnight local time Cameroon.
Incomplete applications or applications received after the deadline will not be considered.
Applications from women are encouraged.
This position is reserved for Cameroonian nationals only.
Only the preselected candidates will be contacted.
NB: In applying for this job, the candidate should understand that NCPC protects human life at all costs and will require the candidate to do the same if recruited. NCPC also requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitative trafficking.
code: BP: 1953 7624
Tel.: 00(237) 1592-222314910 222 31
—

JOB DESCRIPTION
Position: Human Resources Assistant, COSMO Project
Employer: National Episcopal Conference of Cameroon (NECC)
Supervisor: Human Resources Officer, CoSMO Project
Town, Country: Yaounde
Number of positions: 01
Expected start date: January, 5th 2023 (contingent on funding)
Duration of the project: 5 years (2023-2028)
Duration of Contract: 1 2 months (with possibility of extension)
ABOUT NECC
The National Episcopal Conference of Cameroon (NECC) is the Head Quarter of the Catholic Church in Cameroon, where the promotion of human dignity is at the center of the concerns of the Sustainable Development Goals. NECC works to ensure dignity of the human being, common good, subsidiarity and in solidarity of all humans. NECC’s development work in Cameroon is accomplished through, access to quality education, health, promoting commitment of the faithful for the reduction of inequalities and empowerment of vulnerable groups.
SUMMARY OF THE CoSMO PROJECT
The 5-year, approximately US$33 million Consolidating Systems and Services for the Management of Orphans and Vulnerable Children (CoSMO) Project funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID) will cover at least 68 health districts across all 10 regions of Cameroon. The program will be implemented by a consortium of local organizations ied by the National Episcopal Conference of Cameroon (NECC) as from January 1, 2023.
The OVC program addresses the challenges of sustainable care and support to OVC by strengthening the capacities of the Government of the Republic of Cameroon (GRC), civil society, communities, and households to provide quality care and support to HIV-infected and affected children in Cameroon. Under the leadership of NECC, subrecipients’ partners, the Government of Cameroon and other stakeholders will work collaboratively to reach about 65,000 OVC and their families in health districts across the country where the HIV burden is high. The program consists of HIV prevention and case finding activities for OVC as well as ensuring community support for linkage to care and retention among children and adolescents living with HIV with the goal of contributing to HIV epidemic control by attaining and sustaining the 95-95-95 targets of UNAIDS.

Job Summary
Under the direct supervision of the Human Resources Officer and, by extension, the Operations Manager of the CoSMO project, the Human Resources Assistant will be responsible for all human resources matters of the CoSMO project.
BP, 1963 Address: 7624 Avenue rél.: 00 (237) 22231 1592-222314910 Fax: (237) 222 31 49 15
: —

Recruitment. integration, training and evaluation of staff
• Participate in the preparation of recruitment notices.
• Publish recruitment notices
• Register applications and share them with the technical teams
• Invite candidates for selection tests.
• Prepare and follow up the validation of recruitment minutes.
• Carry out pre-employment checks on candidates (professional reference checks, anti-terrorism check, etc.).
• Contact candidates and propose job offer.
• Draw and follow up the integration schedule for new recruits.
• Share the useful documentation for new recruits’ integration process Follow the different stages of recruitment and document them. Keep recruitment files up to date.
• Prepare documentation for staff appraisal and training
• Participate in the staff appraisal process
• Participate in the staff training process
Personnel administration, conflicts and social relations management
• Prepare employment contracts and register them with MINEFOP.
• Carry out the formalities for the hiring of new recruits.
• Process leave and absence requests.
• Register new recruits with the CNPS (pre-registration, registration, etc.).
• Prepare documentation relating to staff maternity leave.
• Prepare all correspondence related to staff during their contract. Prepare and follow up the documentation related to end of contract (end of contract letter, work certificate, exit interview form, checklist etc.) Carry out the termination of staff activity with the CNPS.
• Carry out the requests for incorporation, withdrawal in the health insurance policy.
• Assist staff with health insurance concerns.
• Follow up files related to staff health insurance.
• Dispatch HR documents from staff to the areas and follow up on the dispatched files until their return.
• Collect files from staff for physical and electronic filing.
• Maintain staff files.
• Prepare mission orders for staff.
• Assist staff on human resources issues.
• Contribute to conflict management.
• Be the project’s focal point for managing social relations with MINEFOP, CNPS, the Labor Inspection and any other partner institution.
Payroll management and declarations
Ensure monthly production of timesheets by staff and analyze them.
Prepare payroll-related elements.
Process the payroll and monitor its validation.
Print the payroll file for each month (statement, pay slips and pay…).

Make pay slips available to staff. Declare social security contributions.
Keep payroll files up to date
AP. : 1963 7624 Avenue
00(237) 22231 1592-22231 49 10 22231 49 15
: Mnlyé
CENV

Bachelor’s degree in Human Resources Management or any other related discipline. Master’s degree will be an added advantage
Minimum of 03 years work experience in human resources preferably with an NGO
Experience in USG /PEPFAR projects.
Proficiency in Excel and experience with Word
Good knowledge of the Cameroonian legal system in terms of labor.
on u lilies
Ability to work independently or with minimal supervision
Attention to details, accuracy and timeliness in executing assigned responsibilities. e Proactivity
Sense of confidentiality
Ability to work under pressure and to be multitask Flexibility

Must be bilingual with a working knowledge of English and French.
EY O KING IAT ONSHiPS
travel in Cameroon.
Supervisory: Cleaners
Internal: NECC/CoSMO staff
External: CoSMO Sub recipient – implementing partners staff, MINEFOP, CNPS, Labor Inspection.
EC -wide com etences for NEC $tQff
These are rooted in values, guiding principles, and mission of the Catholic Church and the NECC. They are required of each staff member to fulfill his or her responsibilities and achieve the desired results. These are:
Respect for the dignity of human being
Respect for the common good
Respect for the principle of subsidiarity
Respect for the principle of solidarity
Trust in all relationships
Professional growth
Partnership with others
Responsibility and accountability
Integrity
Responsibility and management
Strategic mindset
Disclaimer: This job description is not an exhaustive list of the skills, efforts, tasks and responsibilities associated with the position.
NECCs talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NECC is an equal opportunity employer.
Code: BP: 1963 7624 Avenue rél.: 22231 1592-222314910 222314915
—

NEC

HOW TO APPLY
Files MUST include:
1 . Cover letter addressed to the Secretary General of NECC
2. CV of maximum 4 pages
3. List of at least 3 references, one of which should be a leader of a religious/faith community
4. Evidence of relevant academic / professional qualifications
5. Proof of professional experience.
You can apply by sending your applications to the following address:

recruitment@necc-cenc.org

Mentioning “Human Resources Assistant — CoSMO Project” in the subject line Deadline: Il 5/1 2/2022 at midnight Cameroon time.
Incomplete applications or applications received after the deadline will not be considered.
Female candidates are encouraged to apply.
This position is reserved only for Cameroonian nationals.
Only shortlisted candidates will be contacted.
NB: In applying for this job, the applicant must understand that NECC protects human life at all costs and will require the applicant to do the same if recruited. NECC also asks its staff to treat all persons with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking.

Postcode: BP: 7624 rev.. 00 (237) 222 31 1592-222314910 222 31