JOB OFFER – UNESCO Yaounde, Cameroon: EXECUTIVE ATTACHEE

EXECUTIVE ATTACHEE
Position number: 6CMPAX0001PA

Class: P-3

Supervisory sector: Priority Africa and External Relations Sector (PAX)

Duty station: Yaounde

Job family: Program coordination

Contract type: Commitments under a project

Duration of contract: 1 year

Recruitment open to: Internal and external candidates

Closing date for applications (midnight Paris time): 08-JAN-2024

UNESCO fundamental values: Commitment to the Organization, integrity, respect for diversity, professionalism

(Contract duration: 1 year, with possibility of extension subject to availability of funds and satisfactory performance).

SUMMARY OF POSITION FUNCTIONS

As a specialized agency of the United Nations system, UNESCO contributes to peacebuilding, the elimination of poverty, sustainable development and intercultural dialogue through education, science, culture, communication and information. This mission is based on four strategic axes for the period 2022-2029:

Ensuring equitable and inclusive quality education and lifelong learning opportunities for all.
Work to build sustainable societies and protect the environment through the promotion of science, technology, innovation and natural heritage.
Build inclusive, just and peaceful societies by promoting freedom of expression, cultural diversity, education for global citizenship, and protecting heritage.
Foster a technological environment at the service of humans through the development and dissemination of knowledge and skills as well as the development of ethical standards.

The UNESCO Regional Office for Central Africa in Yaoundé (Cameroon) covers 10 countries: Angola, Burundi, Cameroon, Congo, Gabon, Equatorial Guinea, Central African Republic, Democratic Republic of Congo, Sao Tome and Principe and Chad . The Yaoundé Regional Office ensures, in conjunction with the National Offices (Brazzaville, Kinshasa and Libreville) and Antennas (Bujumbura, Luanda and N’Djamena) attached to it, the representation of UNESCO to national authorities, institutions and technical and financial partners in the sub-region, as well as the instruction and implementation of UNESCO programs in the Central Africa region. UNESCO is currently implementing a reform of its country system, a reform which decentralizes a certain number of roles and responsibilities to regional offices.

The Executive Assistant aims to provide organizational and substantial support to the Director of the UNESCO Regional Office for Central Africa in Yaoundé in order to promote the best implementation of the mandate assigned to the Regional Office. This mandate includes, for the Central Africa region, the presence and positioning of UNESCO, the coordination of UNESCO units and teams, as well as the orientation and supervision of programs. Specific support to the Director relates in particular to the implementation of effective management and coordination at the level of the Regional Office, National Offices and Branches, as well as the preparation and support of the main deadlines at the Director’s agenda.

Under the authority and direct supervision of the Director of the Office, the Executive Assistant will be responsible in particular for:

 

Organizing the management and overall coordination of the Office, and in particular:
Preparing and monitoring management files , directives and orders from the Director.
Organization, prioritization, distribution and monitoring of information, requests and external orders.
Preparation and monitoring of management meetings (sub-regional format and Yaoundé Office format).
Improvement of the working methods of the Management and the Office.

Support the representation and coordination activities of the Director, and in particular:
Relations with national authorities.
Relations with the United Nations system.
Relations with technical and financial partners.
Relations with Headquarters and other UNESCO entities.
Improve the quality of the Office’s institutional and programmatic response, including:
Distribution of roles and monitoring of intersectoral projects and programs on behalf of the Directorate.
Analysis of files and proposals before orientations of the management team and decisions of the Director.
Verification of programmatic, administrative or financial elements before their validation by the Director.
Quality control of documents transmitted and correspondence sent.

Prepare, in conjunction with the teams concerned, the main deadlines on the Director’s agenda, and in particular:
Preparation and monitoring of hearings and interviews.
Preparation of conferences, summits, events and official visits.
Coordination of the Director’s travel.
Monitoring of institutional deadlines (periodic reports, committees, consultations, etc.).

Execution or monitoring, depending on necessities, emergencies or unforeseen circumstances, of any other task falling under Management.

SKILLS (Fundamental / Managerial)
Communication (F)
Responsibility (F)
Innovation (F)
Sharing of knowledge and constant desire for improvement (F)
Planning and organization (F)
Culture of results (F)
Teamwork (F)
Professionalism (F)
For more information, please consult the Skills Reference Framework UNESCO.
REQUIRED QUALIFICATIONS Education Advanced university

degree

(master’s degree or equivalent) in international development or humanitarian action, international relations, political science, public policy or public administration, management, social/human sciences, or in another relevant field (legal, literary, linguistic, scientific or human sciences).

Professional experience

At least four (4) years of relevant professional experience, including two (2) years of experience acquired preferably at the international level, in the fields of international relations, political science or other related field.
Skills & Competencies

Organizational and planning abilities, independently and collaboratively.
Excellent coordination and interpersonal skills.
Writing skills and ability to adapt and communicate key messages effectively.
Discretion and ability to work in a team and maintain effective working relationships in a multicultural environment.
High sense of professional integrity, objectivity and accountability.
Good knowledge of the United Nations system and/or international organizations.
Mastery of office tools and online collaboration tools.

Languages

​​Excellent knowledge of French and English.

DESIRED QUALIFICATIONS

Professional experience

Experience working with the United Nations system.
Professional experience acquired in multicultural work environments.

Skills & Competencies

Geopolitical knowledge of the Africa region.
Knowledge of the work and general functioning of international organizations and/or the United Nations system.
Knowledge of administrative procedures and financial management rules of the United Nations system.

Languages

​​Knowledge of Spanish and/or Portuguese.
Knowledge of other official UNESCO languages ​​(Arabic, Chinese or Russian).

SALARIES AND ALLOWANCES
UNESCO salaries consist of a base salary and other benefits which may include, where applicable: 30 days of annual leave, family allowance, medical insurance, pension plan, etc.

The starting annual salary for this position is US$92,526.

For more information on salaries and allowances, please see our Staff Salaries and Allowances Guide.

SELECTION AND RECRUITMENT PROCESS
Please note that all applicants must complete an online application and provide complete and accurate information. To apply, please visit
https://careers.unesco.org/go/All-jobs-openings/782502/?q=&q2=&alertId=&locationsearch=&title=&location=Cameroon&facility=&department=&shifttype=
: . No changes can be made to the submitted application.

Evaluation of candidates is based on the criteria in the vacancy announcement and may include tests and/or assessments, as well as a skills-based interview.

UNESCO uses communication technologies such as video or teleconferencing, email correspondence, etc. for the evaluation of candidates.

Please note that only selected candidates will be contacted and candidates at the final selection stage will be subject to reference checks based on the information provided.