JOB OFFER – PSI POPULATION SERVICES INTERNATIONALE Cameroon: MANAGERIAL ASSISTANT

POSITION TITLE: EXECUTIVE ASSISTANT
DEPARTMENT: EXECUTIVE
SUPERVISOR: RESIDENT REPRESENTATIVE
PROPOSED ORGANIZATIONAL LEVEL: PROFESSIONAL
PROPOSED CAREER LEVEL: S4
Only candidates authorized to work legally in Cameroon will be considered for this position.
Please submit your CV in French and English.

POSITION SUMMARY
Population Services International Cameroon is the national branch of PSI, with programs on malaria, reproductive health, child survival, clean water, diarrhea, HIV prevention and treatment.
PSI promotes and distributes health products, services and healthy behaviors, enabling low-income and vulnerable people to lead healthier lives through programs on HIV/TB, malaria, child survival, reproductive health, diarrhea and waterborne diseases, hepatitis C and COVID-19.
Under the direct supervision of the Executive Director, the Executive Assistant is responsible for organizing and coordinating a time and information management system at the level of the Executive Directorate, for rigorously maintaining the secretariat of the Resident Representative with effectiveness to contribute to achieving the strategic objectives of the PSI Cameroon platform.    

WORKING CONDITIONS Travel   
Requirements
The position holder is based in Yaoundé and will have to work closely with the entire team and often under pressure. Once a year, He/She can visit one of PSI Cameroon’s sub-offices. If necessary, the incumbent will be required to work outside PSI Cameroun’s normal working hours. The incumbent is placed in a salary scale in accordance with PSI Cameroon standards and benefits from training to strengthen his/her capacities within the possibilities of the platform.

ESSENTIAL FUNCTIONS
This is not an exhaustive list of all duties the incumbent is expected to perform. This is a summary of the main responsibilities and requirements of the position, and the incumbent may be required to perform tasks such as:
COORDINATION (30%)
• Coordination of the activities of the Executive Directorate secretariat.
TECHNICAL (30%)
I. ADMINISTRATIVE ASSISTANCE AND SUPPORT
• Assist the Resident Representative in carrying out her tasks (making appointments, organizing meetings, welcoming visitors, travel, etc.)
• Writing notes or correspondence based on oral or handwritten instructions.
• Help organize (or organize) various meetings and activities as needed (conferences, meetings, workshops, etc.).
• Perform secretarial tasks (telephone management, reception, processing and recording of correspondence, drafting official notes, etc.)

• Receive and distribute electronic messages.
• Organize management team meetings.
• Provide administrative support to staff, as needed, in carrying out various tasks.
• Supervise timetables.
• Ensure the registration and renewal of trademarks with OAPI (African Intellectual Property Organization).

II. MANAGEMENT OF EXECUTIVE COMMUNICATION
• Ensure the processing of General Management information both locally and with international partners (entry, dissemination, etc.).
• Coordinate with the PSI Cameroon public relations department the dissemination of information internally (internal notes, memos, etc.) and externally.

III. MANAGEMENT OF RECEPTION AND ALL OTHER TASKS
• Supervise the receptionist and reception in general.
• Greet all visitors courteously and direct them appropriately to the agents visited.
• Carry out all tasks assigned by management.

LEADERSHIP (10%)
• Demonstrate and live the values ​​and practices of our funders by applying effective management and leadership principles.
• Ability to develop and communicate a collective vision and inspire others to realize that vision.

REPRESENTATION (10%)
• Participate in platform meetings (management team, working group, etc.) and contribute to the achievement of the general objectives of the platform.
• Participate in meetings with donors and partners.

TEAM MANAGEMENT AND COACHING (10%)
• Organize the work of teams and define their objectives.
• Carry out team evaluations, supervise the development of their objectives and provide coaching.
• Supervise and coordinate stakeholder training activities.
• Supervise employees according to their specific needs.
• Motivate and retain teams.

REPORTS (10%)
• Produce periodic activity reports (monthly, quarterly and annual) for general management.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In most cases, previous work experience can replace formal training and a degree can replace work experience. Acceptable equivalencies will be documented in the Required Experience section.
Education requirements:
•Have a BAC + 2/3 diploma in Bilingual Executive Assistantship.
Experience required:
•At least 5 years Relevant professional experience of at least 5 years in Management Assistantship.
Knowledge, skills and abilities
 Sense of delegation and empowerment of employees.
 Sense of planning, organization and personal responsibility.
 Have a good knowledge of written and spoken French and English.
 Excellent writing skills.
 Rigor and determination in carrying out the work.
 Respect of deadlines and schedules.
 Work effectively and collaboratively with colleagues and partners to achieve common goals. Create and maintain principled relationships.
 Possess the ability to maintain working relationships in a multicultural and multi-ethnic environment while being sensitive and respectful of diversity.
 Mastery of data analysis tools and team management.
 Communicate information and ideas clearly.
 Establish good interpersonal relationships with others by appreciating the knowledge, roles and differences of others.
 Promotion and defense of the organization’s priorities.
 Respect for hierarchy and instructions.
 Good analytical thinking skills and results-oriented management skills.
 Work efficiently and friendly with colleagues with mutual respect.
 Ability to use technology appropriate to the position.
 Good knowledge of Excel, WORD, Practice of MS Publisher, Powerpoint, Outlook, Intranet and Internet.
• Knowledge of project management software.

Language skills:
• Fluency in French and English

THE SUBMISSION OF APPLICATION FILES IS DONE ONLY ON THE WEBSITE:

https://careers-psi.icims.com/jobs/search?ss=1&searchKeyword=cameroon