Recruitment notice: Operations Manager, COSMO Project

National Episcopal Conference of Cameroon
National Episcopal Conference of Cameroon
    Postal code: BP. : 1963 Address: 7624 Avenue Mgr Henri Vieter, Yaoundé 3
    Tel.: 00 (237) 22231 1592/22231 49 10 Fax (237) 2231 49 15
    Country: Cameroon City: Yaoundé — Mvolyé

JOB SPECIFICATION

JOB OFFER – Position: Operations Manager, COSMO Project
Employer: National Episcopal Conference of Cameroon (CENC)

Supervisor: Deputy Chief of Party_Finances and Operations, CoSMO Project
City, Country: Yaoundé, Cameroon
 Publication date: January 18, 2024
Number of positions.’ 01  
Desired start date: immediately
Contract duration: 12 months (with possibility of renewal)
ABOUT CENC
The National Episcopal Conference of Cameroon (CENC) is the seat of the Catholic Church in Cameroon, where the promotion of dignity Humanity is at the center of the concerns of the International Development Goals. I-CI CENC works to ensure the dignity of the human being, the common good, subsidiarity and solidarity of all humans. The development work of the CENC in Cameroon is accomplished through, access to quality education, health, promotion of the commitment of the faithful for the reduction of inequalities and the empowerment of vulnerable groups.
COSMO PROJECT SUMMARY
The COSMO (Consolidating Systems and Services for the Management of Orphans and Vulnerable Children) project, lasting 5 years and worth approximately US$33 million, is funded by the President•s Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID). It covers at least 68 health districts in the 10 regions of Cameroon. The program has been implemented by a consortium of local organizations led by the National Episcopal Conference of Cameroon (CENC) since January 1, 2023.
The OVC (Orphans and Vulnerable Children) program addresses the challenges of sustainable care for OVC by strengthening the capacities of the Government of the Republic of Cameroon (GRC), civil society, communities and households to provide quality care and support to children infected and affected by HIV in Cameroon. Led by CENC, grantee partners, the Government of Cameroon and other stakeholders are working collaboratively to reach approximately 65,000 OVC and their families in health districts across the country where the HIV burden is high. The program consists of HIV prevention and case-finding activities for OVC, as well as community support for linkage to care and retention of children and adolescents living with HIV. with the aim of contributing to the control of the HIV epidemic by achieving and maintaining UNAIDS targets 95-95-95.
TERMS OF REFERENCE
Position Summary
The Operations Manager is responsible for managing the contractual, financial, compliance, human resources, security, logistics, procurement and administrative aspects of the development, implementation and consolidation of the COSMO project. He must serve as the point of contact between the central office, the project area offices and the various implementation partners on all matters related to operations (human resources, acquisition and logistics, information technology, protection and security). , administration). It should mentor and assist implementing partners, collaboratively, to strengthen institutional capacity in operations, including in the areas of procurement, asset management, logistics and human resources.
Roles and Responsibilities l- Human Resources
 Identify and help address challenges that affect the proper management and optimal use of project assets and human resources.
  Effectively manage talent, team dynamics and staff well-being.
 Provide coaching, strategically adapt individual development plans and contribute to performance management.
• Monitor and evaluate performance to ensure adequate capacity to SUCCESSFULLY support high-quality programming.
• Contribute to effective and sufficient staffing to meet the needs of the Project, implementation partners and adherence to HR systems, policies and practices that support a high performance culture, staff development and retention .
• Contribute to ensuring quality personnel administration and a working environment that truly reflects the guiding principles of the CENC and donors.
• Ensure that recruitment is carried out in accordance with CENC policy.
 Ensure that compensation policies and practices are administered in a manner that respects internal fairness, market competitiveness and compliance with policies.
 Ensure the annual reconciliation of salary costs (Payroll and Payroll ledger).
 Create and maintain conditions conducive to learning. Establish a safe environment for sharing ideas, solutions and challenges, as well as the ability to quickly detect, analyze and respond to deficiencies. Identify performance gaps and training opportunities for CoSMO staff, implementation partners and recommend training and technical assistance.

• Proactively manage security and mitigate security risks.
• Identify opportunities to build staff/partner capacity in security analysis and management.
• Ensure security briefings are provided to incoming staff, visitors, senior NCCB management and other stakeholders as appropriate.
3- Acquisition and logistics
     Update and encourage compliance with procurement policies and procedures.
 Define and ensure optimal planning of acquisitions.
     Ensure compliance with the procedures of the Lessor and the CENC in terms of acquisition and logistics.
     Oversee all acquisition and logistics processes and ensure their efficiency.
     Effectively implement and supervise asset conservation processes and guarantee an exhaustive inventory of all Project assets.
     Ensure and monitor the good working condition of all movable, real estate and rolling stock of the entire Project.
     Monitor all aspects of safety and insurance of the automobile fleet and real estate.
     Coordinate and ensure the logistical organization of workshops and field activities (missions) for the entire Project.
4- Information Technology
     Ensure the integrity (accuracy, security) of information from the CoSMO Project information systems.
     Supervise and coordinate the configuration and maintenance of ICT systems and databases, including networks, Servers and telecommunications.
     Oversee the implementation of policies to support the integration and evolution of digital solutions to improve Project implementation.
     Define and coordinate capacity building programs for staff and implementation partners in ICT matters.
  Ensure the optimal functioning of the telephone and cyber fleet and the stability of the internet signal supply.
MINIMUM QUALIFICATIONS
Education and Experience
     Master’s degree in business administration/business management, finance, accounting or other relevant field. A master’s degree would be an asset.
     At least five (05) years of professional experience in the field of finance, human resources, logistics or in an administrative support/officer position with progressive responsibilities. Mastery of the MS Office software package (Excel, Word, PowerPoint, Visio),

Knowledge, skills and abilities
 Management experience is an asset.
 Knowledge of the regulations of several public donors, including USAlD, is an asset.
Experience in people management and ability to foster
exceptional organizational and leadership skills. Excellent interpersonal, negotiation and public speaking skills.
 Excellent time management skills.
 Ability to make decisions and solve problems.
  Proficiency in the use of IT tools, including SAGE, SAARI,
TOMPRO and Mictoso[l Office (Word, Excel, etc.),
Desired Qualifications
• Management experience is an asset.
 Knowledge of the regulations of several public donors, including USAlD is a plus.
• Experience in personnel management and capabilities conducive to a learning environment preferred.
• Exceptional organizational and leadership skills.
• Excellent interpersonal, negotiation and public speaking skills.
• Excellent time management skills.
• Decision-making and problem-solving skills.
• Proficiency in the use of IT tools, particularly SAGE, SAARI, TOMPRO and Microsoft Office software (Word, Excel, etc.).
Personal skills
• Integrity
• Responsible and good manager Able to establish good relationships
• Talented
• Open to continuous improvement and innovative

 Be determined and able to work under pressure, in a faith-based environment with a reliable ability to dialogue and work effectively in team with senior managers of local and international institutions.
Required/Desired Language: Must be bilingual with a working knowledge of English and French.
Travel required: 30% of travel within Cameroon.

KEY WORKING RELATIONS
Supervisory relationships: Human resources Officer, Procurement and Logistic Assistant. Safety and Security Assistant, Administrative Assistant and Cashier
Supervisor: Deputy Chief of Party Finances and Operations
CENC-wide skills (for all CENC staff):
They are anchored in the values, guiding principles, mission of the Catholic Church and the CENC. They are required of each staff member to fulfill their responsibilities and achieve the desired results. It is:

     Respect for the principle of solidarity
  Trust in all relationships
     Professional development Partnership
     Responsibility
 Integrity
     Responsibility and management
 Strategic mindset
 Disclaimer: This job description is not an exhaustive list of the skills, efforts, tasks and responsibilities associated with the position. CENC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. The

CENC is an employer subscribing to the principle of equal access to employment.

 

 

HOW TO APPLY
The files MUST ONLY include:
Cover letter addressed to the Secretary General of the CENC of one (01) page maximum,
2. CV of four (04) pages maximum;
3. List of at least 3 references, one of whom must be a leader of a religious/faith community
4. Proof of relevant academic/professional qualifications
5. Proof of professional experience.
All files MUST be submitted in pdf format and renamed as follows: “File name_your name” e.g. CV_your name.
You can apply by sending your applications to the following address:
recruitment@necc-cenc.org mentioning “Operations Manager — CoSMO” in the subject line.
Deadline for receipt of applications: 01/28/2024 at midnight Cameroon time.
No applications submitted through any channel other than that indicated above will be considered. Incomplete applications, applications received after the deadline, applications not following the instructions above will be rejected. This position is only reserved for candidates of Cameroonian nationality. Only the preselected candidates will be contacted.
NB: When applying for this job, the candidate must understand that the CENC protects human life at all costs and will require the candidate to do the same if recruited. CENC also requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking.
————————————————– ————————————————– –

Conférence Episcopale Nationale du Cameroun National Episcopal Conference of Cameroon
Code postal : BP : 1963     Adresse 7624 Avenue Mgr Henri Vieter, Yaoundé 3
Téj.: 00 (237) 222 31 1592222 31 49 10     Fax: (237) 2231 49 15
Pays : Cameroun     Ville. Yaoundé — Mvolyé
JOB DESCRIPTION
Position: Operations Manager, COSMO Project
Employer: National Episcopal Conference of Cameroon (NECC)
Supervisor: Deputy Chief of Party_Finances and Operations, CoSMO Project
Town, Country: Yaoundé, Cameroon
Publication date: 1 8th January, 2024
Number of positions: 01
Expected start date: immediatly
Duration of Contract: 12 months (with possibility of extension)
ABOUT NEGG
The National Episcopal Conference of Cameroon (NECC) is the Head Quarter of the Catholic Church in Cameroon, where the promotion of human dignity is at the  center of the concerns of the Sustainable Development Goals. NECC works to ensure dignity of the human being, common good, subsidiarity and in solidarity of all humans. NECC’s development work in Cameroon is accomplished through,  access to quality education, health, promoting commitment of the faithful for the   reduction of inequalities and empowerment of vulnerable groups.

 

 

SUMMARY OF THE coSMO PROJECT
The 5-year, approximately US$33 million Consolidating Systems and Services for the  Management of Orphans and Vulnerable Children (CoSMO) Project funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the United States  Agency for International Development (USAID) covers at least 68 health districts  across all 10 regions of Cameroon. The program is being implemented by a  consortium of local organizations led by the National Episcopal Conference of  Cameroon (NECC) since January 1, 2023.
The OVC program addresses the challenges of sustainable care and support to OVC by strengthening the capacities of the Government of the Republic of   Cameroon (GRC), civil society, communities, and households to provide quality care and support to HIV-infected and affected children in Cameroon. Under the leadership of NECC, sub-recipients’ partners, the Government of Cameroon and other stakeholders will work collaboratively to reach about 65,000 OVC and their   families in health districts across the country where the HIV burden is high. The program consists of HIV prevention and case finding activities for OVC as well as ensuring community support for linkage to care and retention among children and  adolescents living with HIV with the goal of contributing to HIV epidemic control by  attaining and sustaining the 95-95-95 targets of UNAIDS.
TERMS OF REFERENCE
JOB Summary
The Operations Manager is responsible for managing the contractual, financial, compliance, human resources, security, logistics, procurement and administrative aspects of the development, implementation and consolidation of the COSMO project. He/she is expected to act as a point of contact between the central office, the project’s zonal offices and the various implementing partners on all matters related to operations (human resources, procurement and logistics, information technology, protection and security, administration). He/she is expected to mentor and assist the implementing partners, in a collaborative manner, to build institutional capacity in operations, including in the areas of procurement, asset management, logistics and human resources.
Roles and responsibilities
Human Resources
• Identify and help address challenges that affect the proper management and optimal use of project assets and human resources.
Effectively manages the talent, team dynamics and well-being of staff. Provide coaching, strategically adapt individual development plans and contribute to performance management.
Monitor and evaluate performance to ensure adequate capacity to successfully support high quality programming.
Contribute to effective and sufficient staffing to meet the needs of the Project, implementing partners and adherence to HR systems, policies and practices that support a high performance culture, staff development and retention.
Contribute to ensuring a quality staff administration and working environment that truly reflects the guiding principles of the UNECE and donors.
To ensure that recruitment is carried out in accordance with NECC policy.
• To ensure that remuneration policies and practices are administered in a manner that respects internal equity, market competitiveness and policy compliance.
Ensure the annual reconciliation of payroll expenses (Payroll and General Ledger).
Create and maintain conditions conducive to learning. Establish a safe environment for sharing ideas, solutions and challenges, as well as the ability to detect, analyze and respond quickly to deficiencies. Identify performance gaps and training opportunities for COSMO staff, implementation partners and recommend training and technical assistance
2- Safety and Security
• Proactively manage security and mitigate security risks.
• Identify opportunities for capacity building of staff/partners in security analysis and management.
2

• Ensure that security briefings are provided to incoming staff, visitors, NECC senior management and other stakeholders as appropriate.
3- Procurement and Loqistics
Update and drive compliance with procurement policies and procedures.
Define and ensure optimal procurement planning.
Ensure compliance with donor and NECC procurement and logistics procedures.
Oversee all procurement and logistics processes and ensure their efficiency.   Implement and oversee effective asset safekeeping processes and ensure a  comprehensive inventory of all Project assets.
Ensuring and maintaining all movable, immovable and rolling stock of the entire Project in good working order.
Ensure all safety and insurance aspects of the vehicle and property fleet.   Coordinate and ensure the logistical organisation of the workshops and field activities (missions) of the entire Project.
4-    Information Technology
Ensure the integrity (accuracy, security) of information from the CoSMO Project information systoms.
Supervise and coordinate the configuration and maintenance of ICT systems  and databases, including networks, servers and telecommunications.
Oversee the implementation of policies to support the integration and  evolution of digital solutions to enhance the implementation of the Project.
Define and coordinate capacity building programmes for ICT staff and  implementation partners.
Ensure the optimal functioning of the telephone fleet, the cyber fleet and the stability of the internet signal supply.
MINIMUM QUALIFICATIONS
Education and experience
Maitrise in business administration, finance, accounting or other relevant field. A Master’s degree would be an asset.
At least five (05) years of professional experience in finance, human resources, logistics or an administrative officer/support position with progressive  responsibilities.
Proficiency in MS Office (Excel, Word, PowerPoint, Visio), web conferencing applications and information systems
Experience working in an NGO or US Government funded project is an asset (at least 2 years in an OVC or health project).
Required qualifications
Management experience is an asset.
Knowledge of the regulations of several public donors, including USAID is a plus.
Experience in managing staff and ability to foster a learning environment preferred.
Exceptional organizational and leadership skills.
Excellent interpersonal, negotiation and public speaking skills.
Excellent time management skills.
Decision-making and problem-solving skills.
Proficiency in the use of computer tools, particularly SAGE, SAARI, TOMPRO and Microsoft Office (Word, Excel, etc.).
Personal qualities
Integraty
Responsible and good manager   Able to build good relationships
Talented
Open to continuous improvement and innovative
Willing to work under pressure, in a faith-based environment with a reliable ability to dialogue and work effectively as a team with senior managers in local and international institutions.
Language Requirements/Desired: Must be bilingual with a working knowledge of
English and French.
Travel required: 30% travel within Cameroon.
KEY WORKING RELATIONSHIPS
Supervisory Relationships: Human resources Officer, Procurement and Logistic
Assistant, Safety and Security Assistant, Administrative Assistant and cashier
Supervisor: Deputy Chief of Party Finance and Operations
NECC-wide competences (for all NECC staff)
These are rooted in values, guiding principles, and mission of the Catholic Church  and the NECC. They are required of each staff member to fulfill his or her  responsibilities and achieve the desired results. These are:
Respect for the dignity of human being
Respect for the common good
Respect for the principle of subsidiarity
Respect for the principle of solidarity
Trust in all relationships
Professional growth
Partnership with others
Responsibility and accountability
Integrity

 

 

Responsibility and management
Strategic mindset
Disclaimer: This job description is not an exhaustive list of the skills, efforts, tasks and responsibilities associated with the position.
NECC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NECC is an equal opportunity  employer.
HOW TO APPLY
Files MUST ONLY include:
1.    Cover letter addressed to the Secretary General of NECC of 1 page maximum
2.    CV of maximum 4 pages
3.    List of at least 3 references, one of which should be a leader of a religious/faith   community
4.    Evidence of relevant academic / professional qualifications
5.    Proof of professional experience.
All files MUST be submitted in pdf and renamed as follow: ” File name_your name” for example “CV_Your name”.
You can apply by sending your applications to the following address: recruitment@necc-cenc.org. mentioning “Operations Manager_CoSMO” in the subject line.

Deadline: 28/01/2024 at midnight Cameroon time.

No applications submitted through any other channel than the one indicated above will be considered.
Incomplete applications, applications received after the deadline, applications that do not comply with the above instructions will not be considered.
Female candidates are encouraged to apply.
This position is reserved only for Cameroonian nationals. Only shortlisted candidates will be contacted.
NB: In applying for this job, the applicant must understand that NECC protects human life at all costs and will require the applicant to do the same if recruited. NECC also asks its staff to treat all persons with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking

 

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