Recruitment Notice: Program Assistant – Anticipatory Process
JOB OFFER at High Commission of CANADA in Cameroon: Program Assistant – Anticipatory Process
Program Assistant – Anticipatory Process
Selection process number: 132753-6
Salary scale: 9,440,475 XAF
Type of contract: Indeterminate period (Full-time)
Status details: This position is an employee position recruited on position (ERP), subject to the conditions of employment for LES in force in Cameroon
Position function: Administrative
Classification: LE – A2
Location: The High Commission of Canada in Cameroon
Number of positions available: Pool creation / Création d’ a pool
Closing Date: July 11, 2023 at 23:59 UTC/GMT +1:00
Job Summary:
Embassy programs (consular, development, foreign policy and diplomacy, common services, etc. Common duties LE-A2:
Office duties such as making photocopies, receiving telephone calls and visitors, and preparing documents such as reports , letters and charts, as well as making travel and accommodation arrangements, scheduling meetings and appointments, and assisting with pre-arrangements for visits and hospitality events. Tracking the budget and making recommendations
on travel arrangements
Research and compile information, verify the completeness of submitted documents, enter data into computer systems and maintain records, files, lists and databases.
Maintain a network of operational contacts with local and foreign governments, service providers, suppliers, organizations and agencies, and local industries to gather information to ensure mission compliance with procedures and regulations ,
Prepares standard documents and forms on different systems for different recipients.
Research and compile data, verify completeness and accuracy of documents and information, identify and resolve discrepancies.
Provides advice and information to internal and external customers based on these standard rules, practices and procedures, or their adaptation, regarding various types of requests.
Respond to routine requests for documentation or information related to area(s) of responsibility from internal or external clients, and direct them to the appropriate party, Coordinate meetings, events, schedules or
travel .
Area of Selection:
This position is open to candidates who have the right to reside and work in Cameroon, who meet the essential qualifications, the conditions of employment and whose applications are received by the closing date.
This is an advance competition, it will be used to fill term and indeterminate vacancies in any unit of the Embassy, up to 24 months after its conclusion.
Please note that the High Commission of Canada in Cameroon does not sponsor work permits directly or indirectly.
The Government of Canada is an equal opportunity employer and welcomes applications from diverse groups in the community. Applicants will be considered on merit. Our organization offers an inclusive workplace where respect, teamwork and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, and to encouraging and supporting employees to learn, develop their skills and competencies .
ESSENTIAL QUALIFICATIONS
Candidates will be selected initially on essential qualifications relating to education, language profile and experience*. Applicants must clearly demonstrate when applying for the position how they meet each of the essential qualifications.
* The linguistic profile will be evaluated during the process.
Education:
Applicants must meet the education requirement and they will be required to provide proof of completion of education.
Post-secondary diploma from a recognized university or institution.
Linguistic profile:
Fluency in French or English (oral, reading comprehension and writing).
Experience:
At least 12 months of experience, within the past three (3) years, in an office environment in an administrative support role.
Experience providing direct service to clients in person, electronically and over the phone.
Experience in administrative tasks
RATED REQUIREMENTS
The rated requirements are part of the essential qualifications and relate to knowledge, abilities and skills. Methods of assessing rated requirements may include, but are not limited to, written exam, oral interview (pre-recorded online/live or in-person), role play, practice test, presentation and/or test psychometric.
Knowledge:
Knowledge of office administrative procedures;
Knowledge of computer applications, including Microsoft Office (Word, Excel, Outlook) and Internet browsers.
Skills:
Focus on quality and details;
Adaptability and flexibility;
Client orientation ;
Teamwork and cooperation;
Effective interactive communication (oral, written comprehension and writing);
Commitment to values and ethics, integrity, reliability and discretion.
Abilities:
Ability to prioritize, plan and organize work.
Ability to analyze and present information and recommendations in a clear and concise manner.
Asset Qualifications:
Preference may be given to candidates who meet the asset qualifications. Applicants must clearly demonstrate how they meet these qualifications, if applicable.
Knowledge of the policies and procedures of one or more of the following programs: Migration, Consular, Development, Foreign Policy and Diplomacy, Common Services.
Proficiency in Canada’s second official language (oral, written comprehension and writing), for positions intended for the public.
Experience working in a diplomatic mission or international organization.
Operational requirements:
Willingness and ability to work overtime may be an operational requirement as the work schedule is subject to change;
Be prepared to work in a high pressure environment.
Adhere to established working hours and demonstrate flexibility in completing assigned tasks.
Foreign Policy and Diplomacy: Willingness and ability to travel for work domestically or internationally.
Conditions of Employment:
Conditions of employment must be fulfilled or complied with prior to an appointment to a particular position and must be maintained for the duration of the contract by the position holder.
– Valid work authorization: Ability to obtain and maintain a valid work permit covering the entire period of employment.
– Security Check: Obtain and maintain a Reliability Status (security level) which includes a criminal background check and a Government of Canada credit check covering the entire period of employment.
– Other conditions of employment:
It will be necessary to provide copies of academic qualifications during the stage of the process corresponding to the interview.
The successful candidate must hold or obtain the necessary documents to enable him to work in Cameroon. This document will be requested.
How to apply
You must submit your application using the “Apply Online” function. Only applications submitted in VidCruiter will be considered unless a valid reason is presented and accepted before the closing date.
Please do not include personal information such as; age, date of birth, gender, marital status, marital status, religion or photo in your job application form, CV or cover letter, if applicable. Please only include information related to the vacancy as requested in the job posting.
You must clearly demonstrate in your answers to the screening questions how you meet the essential and asset education and experience criteria. You must clearly demonstrate, using concrete examples, that you meet the qualifications. Global Affairs Canada cannot make assumptions about your education or experience. Therefore, it is not enough to say that you have the required qualifications or to list your current responsibilities. Instead, you should provide concrete and detailed examples to clearly explain where, when and how you gained this experience. No additional information will be sought beyond what you submitted in your online application.
Applicants may be asked to upload their CV and/or cover letter in English or French. These documents could be used secondarily to validate the answers provided to the screening questions.
Applications that do not include all requested documents or information or are not received by the closing date will be rejected.
Candidates who are unable to submit their application package due to technical difficulties must notify LES-E-Recruitment-BREU@international.gc.ca before the closing date or their application will be rejected.
Important Notes
Only applications submitted in one of Canada’s official languages (English or French) are accepted.
The language requirement for this position is listed under the essential qualifications (Language Profile). Accordingly, the assessment process for this vacancy will be conducted in English and French.
Communications for this process are sent by email. Applicants are responsible for ensuring that the contact details provided are correct and updated as necessary.
Applicants should provide an email address that accepts messages from unknown users and regularly check their email inbox for spam.
Reference checks may be requested for candidates who have passed all assessments.
the High Commission of Canada in Cameroon does not reimburse travel costs for interviews/exams, nor relocation costs incurred during the process.
Before an offer of employment can be made, successful applicants must provide a local residential address as proof of residence in the specified area of selection. This information is required to issue a letter of offer.
Following the Government of Canada’s recent announcement, the Mandatory Vaccination Policy: Canada and the Mission Network is suspended effective June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
We are committed to creating an inclusive and barrier-free workplace, starting with the selection process. If you require accommodation at any stage of the assessment process, please contact us at LES-E-Recruitment-BREU@international.gc.ca to make the request. Information received regarding accommodation measures will be treated confidentially.
The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, full-time or part-time job openings at the High Commission of the United States. Canada to Cameroon that may arise following the completion of this selection process.
For Canadian citizens/residents and persons with dual Canadian nationality, please note that it is your responsibility to inquire with the Canada Revenue Agency about any possible tax implications related to employment with the Government of Canada. Canada.
Apply ONLY online by clicking on the link opposite:
WELL READ AND FOLLOW THE INSTRUCTIONS GIVEN ABOVE TO APPLY, AND NEVER SEND MONEY DURING A RECRUITMENT.
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