Recruitment Notice: Purchasing and Logistics Assistant – CoSMO Project
Position: Purchasing and Logistics Assistant – CoSMO Project
Employer: National Episcopal Conference of Cameroon (CENC)
Supervisor: Purchasing and Logistics Manager
City, Country: Yaoundé, Cameroon
Number of positions: 01
Expected start date: January 5, 2023 (subject to funding) Project duration: 5 years (2023-2028)
Contract duration: 12 months ( with possibility of extension)
The National Episcopal Conference of Cameroon (CENC) is the seat of the Catholic Church in Cameroon, where the promotion of human dignity is at the center of the concerns of the Sustainable Development Goals. The CENC works to ensure the dignity of the human being, the common good, the subsidiarity and the solidarity of all humans. The development work of the CENC in Cameroon is accomplished through access to quality education, health, the promotion of the commitment of the faithful to the reduction of inequalities and the empowerment of vulnerable groups.
SUMMARY OF THE CoSMO PROJECT
The CoSMO Project(Consolidating Systems and Services for the Management of Orphans and Vulnerable Children), a 5-year term of approximately US$33 million, is funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through through the United States Agency for International Development (USAID). It will cover at least 68 health districts in the 10 regions of Cameroon. The program will be implemented by a consortium of local organizations led by the National Episcopal Conference of Cameroon (CENC) from January 1, 2023.
The OVC (Orphans and Vulnerable Children) program addresses the challenges of the sustainable care of OVC by strengthening the capacities of the Government of the Republic of Cameroon (GRC), civil society, communities and households to provide care and quality support to children infected and affected by HIV in Cameroon. Under the leadership of CENC, sub-recipient partners, the Government of Cameroon and other stakeholders will work collaboratively to reach approximately 65,000 OVC and their families in health districts across the country with high HIV burden. The program consists of HIV prevention and case-finding activities for OVC, as well as
TERMS OF REFERENCE Job
Summary
The Purchasing Assistant will assist in the day-to-day implementation of purchasing activities. He/she will be under the direct supervision of the Purchasing and Logistics Manager.
Roles and Responsibilities
Purchasing and Inventory Management
Manage purchasing and ensure efficient and timely supply services by following agreed supply deadlines (distribution of purchase orders, collection of quotes, etc.)
Ensure archiving of documents related to purchases (quotes/pro-forma, purchase orders, invoices, delivery notes/goods received, contracts).
Updating the list of suppliers and the price catalog.
Ensure that the entire procurement process is adhered to in accordance with NCPC Procedures Manual, SOPs and donor requirements as applicable •
Ensure that all appropriate procurement supporting documents are filed in consequence (by period and by type of supply) •
Make sure that the purchase requisition form is approved with all the information.
Assist in a timely manner with relevant programs, departments, units and services regarding the delivery of supplies, keeping all parties informed of any changes;
Ensure that the purchase tracking form is fully completed on a daily basis and can be distributed to the manager on a regular weekly and monthly basis.
Ensure that procurement files are complete and forwarded to finance in order to timely pay for goods and services purchased;
Maintain a database of accurate and up-to-date supplier information for regularly purchased items and local market conditions. Create and provide reports to line manager as requested. Logistics
Track requisitions for goods and services, including receiving, payment and inventory requirements.
Regularly check the supplies and consumables of the CoSMO Project and take the necessary measures to inform the supervisor of the renewal of the stock;
Assist in the coordination and monitoring of office space needs in liaison with the units concerned, as required.
Follow up on the annual inspection and insurance policy process for all project vehicles;
Travel and Meeting Management
Coordinate and manage meeting plans;
Ensure compliance with the Travel Policy;
Manage administrative arrangements for all project meetings, official missions and travel plans,
Assist in the production of reports, statistics and/or information material as required.
MINIMUM QUALIFICATIONS
o Training and experience
BACC + 2 diploma preferably in Logistics and transport, General Administration and International Trade. A certification in logistics would be an asset.
Minimum of 3 years of professional experience in procurement/logistics/asset management.
Work experience in the procurement and/or logistics sector within an NGO or in the commercial sector would be an asset.
Work experience in a PEPFAR-funded project will be a distinct advantage.
QugUtégpersgnneJes
Ability to perform several tasks at the same time.
Attention to detail, accuracy and timeliness in carrying out assigned responsibilities.
Must be bilingual with a working knowledge of English and French. 25% travel to Cameroon.
Supervision: Drivers
Internal: CENC/CoSMO project staff
External: CoSMO sub-recipient – staff of implementing partners, USAID and PEPFAR representatives, consultants, other CENC service providers.
for the whole evsonnel
Com etence at the level of the C NC
They are anchored in the values, the guiding principles, the mission of the Catholic Church and of the CENC. They are required of each staff member to fulfill their responsibilities and achieve the desired results. It is about:
Respect for the dignity of the human person
Respect for the common good
Respect for the principle of subsidiarity
Respect for the principle of solidarity
Trust in all relationships
Professional fulfillment
Partnership
Responsibility
Integrity
Responsibility and management
Strategic spirit
Warning: This job description is not an exhaustive list skills, efforts, tasks and responsibilities associated with the position.
NCPC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NCPC is an equal opportunity employer.
CEN
HOW TO APPLY
Files MUST include •
1. Motivation letter addressed to the Secretary General of the CENC;
2. CV of maximum pages;
3. List of at least 3 references, one of which must be a leader of a religious/denominational community
4. Proof of relevant academic/professional qualifications
5. Proof of work experience.
You can apply by sending your applications to the following address: recruitment@necc-cenc.org
Mention “Purchasing & Logistics Assistant – CoSMO Project” in the subject of the email
Deadline: 15/12/2022 at midnight Cameroon time.
Incomplete applications or applications received after the deadline will not be considered.
Applications from women are encouraged.
This position is reserved for Cameroonian nationals only. Only the preselected candidates will be contacted.
NB: In applying for this job, the candidate should understand that NCPC protects human life at all costs and will require the candidate to do the same if recruited. NCPC also requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking.
Postal code BP: 1963 Address: 7624, avenue
Tel.: 00(237) 22231 49 10 Fa.r: 22231 49
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JOB DESCRIPTION
Position: Procurement & Logistic Assistant, CoSMO Project
Employer: National Episcopal Conference of Cameroon (NECC)
Supervisor: Procurement & Logistic Officer
Town, Country: Yaounde
Number of positions: 01
Expected start date: January, 5th 2023 (contingent on funding)
Duration of the project: 5 years (2023-2028 )
Duration of Contract: 12 months (with possibility of extension)
ABOUT NECC
The National Episcopal Conference of Cameroon (NECC) is the Head Quarter of the Catholic Church in Cameroon, where the promotion of human dignity is at the center of the concerns of the Sustainable Development Goals. NECC works to ensure dignity of the human being, common good, subsidiarity and in solidarity of all humans. NECC’s development work in Cameroon is accomplished through, access to quality education, health, promoting commitment of the faithful for the reduction of inequalities and empowerment of vulnerable groups.
SUMMARY OF THE CoSMO PROJECT
The 5-year, approximately US$33 million Consolidating Systems and Services for the Management of Orphans and Vulnerable Children (CoSMO) Project funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID) will cover at least 68 health districts across all 10 regions of Cameroon. The program will be implemented by a consortium of local organizations led by the National Episcopal Conference of Cameroon (NECC) as from January l, 2023.
The OVC program addresses the challenges of sustainable care and support to OVC by strengthening the capacities of the Government of the Republic of Cameroon (GRC), civil society, communities, and households to provide quality care and support to HIV-infected and affected children in Cameroon. Under the leadership of NECC, subrecipients’ partners, the Government of Cameroon and other stakeholders will work collaboratively to reach about 65,000 OVC and their families in health districts across the country where the HIV burden is high. The program consists of HIV prevention and case finding activities for OVC as well as ensuring community support for linkage to care and retention among children and adolescents living with HIV with the goal of contributing to HIV epidemic control by attaining and sustaining the 95-95-95 targets of UNAIDS.
TERMS OF REFERENCE JOB Summar
The Procurement Assistant will assist in the day-to-day implementation of procurement activities.
S/he will be under direct supervision of the Procurement and Logistics Officer.
following agreed procurement timelines (Distribution of PO’s, collection of quotes, etc.)
Ensure the archiving of documents related to procurement (quotes/pro-forma,
Purchase orders, Invoices, Delivery/Goods Received Notes, contracts).
Update of supplier list and the price catalog.
Ensure of fulfillment of the whole procurement process as per NECC Logistics Handbook, SOP’s, and per donor requirements where required;
Ensure that all appropriate purchases supporting documents are filed accordingly
(Per period and procurement type);
Ensure that the Procurement Request Form are accurate with all information.
Assist in a timely manner with the relevant programs, departments, units, and services regarding delivery of supplies, keeping all parties informed of any changes;
Ensure that the Procurement Tracker form is fully complete on a daily basis and is available for distribution to manager on a regular weekly and monthly basis. Ensure that procurement files are complete and prepared for Finance Unit for timely payments of procured Goods and Services;
Maintain an accurate and up-to-date supplier information database for regularly purchased items, and information about local market conditions. Creating and providing reports to Line Manager as requested. Logistics
Monitors requests for goods and services, including receipt, payment and inventory requirements.
Review regularly supplies of the CoSMO Project and take necessary action to inform the supervisor for renewal of the stock;
Assist in Coordination and monitoring of office space requirements in liaison with relevant units as required.
Follows up the process of annual inspection and insurance policy for all Project vehicles;
Travels and Meeting Management
Coordinate and manage meeting plans;
Ensure compliance with the Travel Policy;
Manage administrative arrangements for all Project meetings and official missions and travel plans;
Assist in the production of reports, statistics, and/or information material when required;
MINIMUM QUALIFICATIONS
• Work requires completion of 2 years University with HND in general administrative,
International Trade, Procurement and Travel practices, theories and procedures. Training in logistics, supplies/procurement and travel would be an asset.
: City
• Minimum of 3 years of work experience in procurement/logistics/assets management
• Experience working in the procurement and/or Logistics sector in a NonGovernmental Organization (NCO) or in the commercial sector would be a plus. Experience working in a PEPFAR funded project will be a distinct advantage.
• Ability to multitask.
• Attention to details, accuracy and timeliness in executing assigned responsibilities.
an u er uir desire
• Must be bilingual with a working knowledge of English and French.
25% travel in Cameroon.
Internq!: NECC/CoSMO staff
External: COSMO Sub recipient implementing partners staff, USAID & PEPFAR representatives, consultants, other service providers of NECC.
C ide com etences fo C staff
These are rooted in values, guiding principles, and mission of the Catholic Church and the NECC. They are required of each staff member to fulfill his or her responsibilities and achieve the desired results. These are:
• Respect for the dignity of human being
• Respect for the common good
• Respect for the principle of subsidiarity
• Respect for the principle of solidarity
• Trust in all relationships Professional growth
• Partnership with others
• Responsibility and accountability
• Integrity
Disclaimer: This job description is not an exhaustive list of the skills, efforts, tasks and responsibilities associated with the position.
NECC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NECC is an equal opportunity employer.
HOW TO APPLY
Files MUST include:
. Cover letter addressed to the Secretary General of NECC
2. CV of maximum 4 pages
3. List of at least 3 references, one of which should be a leader of a religious/faith community
4. Evidence of relevant academic / professional qualifications
Code paste’ BP: 1963 Address: 7624 Avenue
22231 1592-22231 4910 Far(237) 222314915
5. Proof of professional experience.
You can apply by sending your applications to the following address: recruitment@necc-cenc.ora
Mentioning “Procurement & Logistics Assistant — COSMO Project” in the subject line Deadline: 15/12/2022 at midnight Cameroon time.
Incomplete applications or applications received after the deadline will not be considered.
Female candidates are encouraged to apply.
This position is reserved only for Cameroonian nationals.
Only shortlisted candidates will be contacted.
NB: In applying for this job, the applicant must understand that NECC protects human life at all costs and will require the applicant to do the same if recruited. NECC also asks its staff to treat all persons with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking.
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