Recruitment notice: Secretary of the Medicines Unit
JOB DESCRIPTION
Position: Secretary of the Medicines Unit
Employer: National Episcopal Conference of Cameroon
Supervisor: Pharmacist
City, Country: Yaoundé, Cameroon
Number of positions: 01
Desired start date: November 01, 2022 Duration of contract: CDI with trial period
PROJECT SUMMARY
The National Episcopal Conference of Cameroon (CENC) is the institution that brings together all the Bishops of the Roman Catholic Church in Cameroon. She is a public juridical person whose mission is to continue to bear witness to the love of Christ to all men so that they may have life in abundance (cf. Jn 10:10). To achieve its objectives in Cameroon, the CENC has within it the Catholic Health Organization in Cameroon (OCASC). Its mission is to promote the health of man in the love of Christ, and especially of the poorest. It also ensures the health of populations and supports communities, in particular the most disadvantaged, for the promotion of life. It guarantees populations access to quality medicines via its OCASC network.
Main tasks and responsibilities
Under the supervision of the Pharmacist, the Secretary of the Medicines Unit will be responsible for:
1 . Customer/user management
Reception of customers/users;
Orientation of customers/users.
2. Processing of orders and follow-up of payments
Recording of orders;
Entering invoices under the supervision of the Pharmacist; Monitoring the payment of invoices to customers;
Postal code: BP: 1963 Address: 7624 Avenue Mgr Henri Vieter, Yaoundé 3
Tel.: 00(237) 22231 1592-2223149 10 Far (237) 2223149 15
—
Documentary research to support the secondary cashier or accountant.
3. Inventory of National Office drug stock
Participation in the National Office stock inventory;
Keeping a register of stock movements of the drug unit.
4. Monitoring support. carrying out training and archiving of related files
Preparation of training sessions;
Support to the accountant in the constitution of the related expenditure files.
5. Reproduction, distribution and filing of documents
Entry, formatting and filing of documents;
Reception, registration, distribution and follow-up of correspondence;
Maintaining the archives of the medicine unit;
Photocopying and filing of various documents.
6. Secondary fund management
Keeping bailout books in case of unavailability of the secondary cashier;
Holding and management of the secondary fund.
MINIMUM QUALIFICATIONS
Education and Experience
Bacc+2 diploma in secretarial, management, a diploma in the field of health would be an asset;
Experience of at least 3 years in a similar position;
Experience working in a diocese would be an asset;
Experience in project management. Experience in a health project would be a plus;
Knowledge of the national Catholic health system would be an asset. Personal Skills
Proactive, results and service oriented;
Good communication and interpersonal skills, Good planning and organizational skills;
Code: 1963 Address: 7624 Avenue Mgr Henri Vieter, Yaoundé 3
222 314915 cenc20042003@yahoo.ca
Excellent writing skills;
Good ability to transmit knowledge.
Foreign language required/desired: Must be bilingual with a working knowledge of English and French. MAIN WORKING RELATIONSHIPS
Supervision: Pharmacist
Internal: OCASC staff, all CENC departments
External: Ministry of Health, other ministries and partners.
CENC-wide skills (for all CENC staff:
They are anchored in the values, the mission of the Catholic Church, of the CENC as well as the guiding principles. They are required of each staff member to fulfill their responsibilities and achieve the desired results. These are:
Respect for the dignity of the human person
Respect for the common good
Respect for the principle of subsidiarity Respect for the principle of solidarity
Trust in all relationships
Professional fulfillment
Partnership
Responsibility
Integrity
Responsibility and management
Strategic spirit
Disclaimer: Only the requirements mentioned in this job description will constitute the criteria for evaluating applications. This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with the position. NCPC’s talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NCPC is an equal opportunity employer.
HOW TO APPLY
Dossiers should include:
l . Letter of motivation addressed to the Secretary General of the CENC
Code: 1963
4910
7624 Avenue Mgr Henri Vieter, Yaoundé 3 4915 E-mail: cenc20042003@yahoo.ca
–
2. CV of 4 pages maximum
3. proof of at least 3 references, one of which must be a leader of a religious/confessional community.
4. Evidence of relevant academic/professional qualifications
5. Evidence of work experience.
You can apply by sending your applications to the following address:
recruitment@necc-cenc.org mentioning ‘UMED Secretary” in the subject of the message.
Deadline: 30/10/2022 at midnight, Cameroon time.
Applications incomplete or received after the deadline will not be considered.
Female applications are strongly encouraged.
This position is open to Cameroonian nationals only. Only shortlisted candidates will be contacted.
NB: In applying for this position, the candidate should understand that NCPC protects human life at all costs and will require the candidate to do the same if recruited. NCPC also requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking.
Candidates selected at this stage will be tested. The successful candidate will be subject to a full background check.
Code: 1963 Address: 7624 Avenue Mgr Henri Vieter, Yaoundé 3
22231 4910 Fax: (237) 222 31 49 15 Eqnail: cenc20042003@yahoo.ca
JOB DESCRIPTION
Job Position: Secretary for Drug Unit
Employer: National Episcopal Conference of Cameroon
Supervisor: Pharmacist
Town, Country: Yaoundé, Cameroon Number of positions: 01
Expected Start date: 1 st November 2022
Contract duration: Unspecified Duration with trial period
PROJECT SUMMARY
The National Episcopal Conference of Cameroon (NECC) is the institution that represents all the Bishops of the Roman Catholic Church in Cameroon. He is a public legal person whose mission is to continue to witness the love of Christ to all men so that they may have life in abundance (cf. Jn 10:10). In order to achieve its objectives in Cameroon, NECC runs the Catholic Organization for Health in Cameroon (OCASC). Its mission is to promote the integral health of man, especially the poorest, and to promote Catholic Christian ethics in the field of health. It also ensures the provision of health services to vulnerable populations and supports the communities, especially the most vulnerable. It guarantees the populations access to quality medication. It improves preventive, curative and promotes care and improvement of integral human health.
TERMS OF REFERENCE
JOB SUMMARY
The Secretary for drug unit will have the following duties;
Role and Responsibilities
Under the supervision of the Pharmacist, the Drug Unit Secretary will be responsible
for:
Code BP: 1963 7624 Avenue
22231 22231 4915
–
1 . Client/user management
• Reception of clients/users;
• Orientation of clients/users.
2. Process purchase order and track payments
• Registration of orders;
• Invoice entry under the supervision of the Pharmacist;
• Follow-up on the payment of invoices to customers;
• Documentary research to support the secondary cashier or accountant.
3. Stock Inventory_ of drugs at the national office
• Participation in the National Office inventory;
• Maintain a record of inventory movement at the drug unit •
4. Support the follow-up. the implementation the traininqs and archivinq of related files
• Preparation of training sessions;
• Support the accountant in the organization of related expenditure files.
5. Breeding. dissemination and filing of documents
• Entering, formatting and filing of documents;
• Receipt, recording, distribution and follow-up of correspondence;
• Maintenance of the drug unit’s archives;
• Photocopying and filing of various documents.
6. Management of secondary_cash
• Maintenance of bailout books in case of unavailability of secondary cash book;
• Maintaining and managing the secondary cash book.
BP Code: 1963 7624 Avenue
W: 2223149 15
MINIMUM QUALIFICATIONS
Education and Experience
• HND/HPD degree in secretariat studies, management, a degree in the health field would be an advantage
• Minimum 3 years experience in a similar position.
• Experience working in a diocese would be an advantage.
• Experience in project management. Experience in a health project would be a plus.
• Knowledge of the national Catholic health system WOULd be an asset.
PERSONAL SKILLS
• Proactive, results-oriented and service-oriented
• Good communication and interpersonal skills
• Good planning and organizational skills
• Excellent writing skills
• Good knowledge transfer skills.
Languages required / desired: Must be bilingual (English and French) and proficient in at least one of the two languages.
KEY WORKING RELATIONSHIPS
Supervisor: Pharmacist
Internal: OCASC staff, all NECC services, National Office Units, Diocesan Coordination Units, Health Districts.
External: Ministry of Health, other ministries and partners.
NECC-wide competences (for all NECC staff):
These are rooted in mission, values of Catholic Church, NECC and guiding principles and are used by each staff member to fulfill his or her responsibilities and achieve the desired results. These are:
Respect for dignity of human being
Respect for common good
Respect for principle of subsidiarity
Postal code: BP: 1963 7624 Avenue
Tel.: 00(237) 222 31 1592-222 31 49 10 22231 49 15
—
Respect for principle of solidarity
Trust in all relationships
Professional growth
Partnership with others
Responsibility and accountability
Integrity
Responsibility and management
Strategic thinking
Disclaimer: This job description is not an exhaustive list of the skills, efforts, tasks and responsibilities associated with the position. NECCs talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NECC is an equal opportunity employer.
HOW TO APPLY
Files MUST include:
1 . Cover letter addressed to the Secretary General of NECC
2. CV of 4 pages maximum
3. List of at least 3 references, one of which should be a leader of a religious/faith community
4. Evidence of relevant academic / professional qualifications
5. Proof of professional experience.
You can apply by sending your applications to the following address: recruitment@necc-cenc.org mentioning Secretary UMED”
Deadline: 30/10/2022 at 5 PM Cameroon time.
Incomplete applications or applications received after the deadline will not be considered.
Female candidates are encouraged to apply. Only shortlisted candidates will be contacted.
NB: In applying for this job, the applicant must understand that NECC protects human life at all costs and will require applicant to do the same if recruited. NECC
Postcode: BA: 1963 7624 Avenue
22231 1592-2223149 10 222314915
–
also asks its staff to treat all persons with dignity and respect and to actively prevent harassment, abuse, exploitation and trafficking.
Successful candidates at this stage will be subject to test. A full background check will be carried out on the success candidate.
Postcode: BP: 1963 7624 Avenue
Tel.: 00(237) 222 31 1592-22231 49 10
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