Recruitment Notice: Subsidies Officer needed

Recruitment Notice: Subsidies Officer

Overall objective:

The Grants Officer is in charge of managing donor deadlines related to the programs, internal and external communication on the mission and supports the Deputy Head of Mission for the programs in his daily tasks, in particular in the writing of intervention proposals.

 

 

Responsibilities and fields of action:

1. Programmes: Support for the drafting and formulation of project proposals and substantive and formal revision of donor reports
2. Communication/Information: Development of internal and external communication documents and participation in communication working groups
3. Representation: Participation in external coordination meetings

 

 

Specific objectives and associated activities

1. ENSURE COMPLIANCE WITH DONOR CONTRACTUAL OBLIGATIONS AND CONTRIBUTE TO THE PRODUCTION OF REPORTS

He/She is responsible for compliance with the financial and narrative reporting schedule for the programs.

He/She answers questions from donors on the reports submitted.

He/She contributes to the collection of the data necessary for the preparation of the reports, in conjunction with the field teams concerned.

He/She ensures that the formats used for donor reporting comply with official formats.

He/She ensures that the field teams have the final versions of the proposals, donor reports and contracts for signature of a new project.

 

 

He/She is the guarantor of compliance with donor guidelines and contractual obligations in the formulation of reports during the implementation of projects, in conjunction with the Deputy Head of Mission for programs, the Administrative Coordinator and Finance and the Logistics Coordinator.

He/She proofreads the reports in terms of content and form and ensures the consistency of data, spelling, grammar, compliance with objectives and information on indicators.

He/She ensures the filing of reports with donors, the archiving of the latest versions and acknowledgments of receipt.

He/She ensures the contractual monitoring of ongoing projects (request for Cost Extension and No Cost Extension).

2. PARTICIPATE IN THE DEVELOPMENT OF PROJECT PROPOSALS

He/She ensures that the donor guidelines are properly understood within the team responsible for preparing the proposal by drafting a summary note of calls for expressions of interest.

He/She ensures that the formats used for project proposals comply with the official donor formats.

He/She participates in the drafting of project proposals, amendment requests, and participates in the preparation of all documents intended for donors (memorandum of intent, HR and financial logistical annexes, answers to questions in the framework of liquidations and audits, etc.) in connection with the Deputy Head of Mission for Programs and with the contributions of the persons concerned (Base Managers, Technical Managers, etc.).

He/She participates in the monitoring of project development under the direction of the Deputy Head of Programs Mission.

He/She participates in the elaboration of responses to donors in the context of project development.

In collaboration with the Administrative and Financial Coordinator and with the implementation team, he/she monitors the development of budgets for new project proposals and ongoing projects to ensure their consistency with the narrative parts.

He/She monitors funding opportunities within the country of intervention in conjunction with the Technical Coordinators and under the responsibility of the Deputy Head of Mission for Programmes.

3. ENSURE THE DISTRIBUTION AT HEADQUARTERS AND ON THE MISSION OF INTERNAL AND EXTERNAL DOCUMENTS 

After validation by the Deputy Head of Programs Mission, he/she sends the internal and external reports to headquarters, respecting the internal validation deadlines and external contractual deadlines.

He/She helps to prepare internal meetings, writes the minutes and has them validated by the Head of Mission.

He/She ensures that the main donor guidelines are known and disseminated on the mission, in conjunction with the various Coordinators.

He/She regularly sends the update of the reporting calendar to the whole team.

He/She is in charge of briefing each new expatriate on reporting, communication, visibility.

4. PARTICIPATE IN THE EXTERNAL COMMUNICATION OF THE MISSION

He/She participates with the Logistics Coordinator and the Field Coordinators in the proper sizing and monitoring of expenditure corresponding to the “visibility” budget lines.

He/She solicits monthly, from the Program Managers, articles (success stories, interviews, etc.) accompanied by photos for the PUI site.

He/She distributes the articles to the Communication Department at the head office. As such, he/she must submit to headquarters 1 success story or 1 beneficiary or PUI staff interview per month.

He/She centralizes project photos / videos and feeds the mission photo library / video library.

He/She consolidates the information and works on the presentation of external documents (evaluation reports, impact studies, etc.) which he/she submits for proofreading to the Deputy Head of Programs Mission.

He/She prepares the mission presentation documents based on the mission strategy.

He/She participates in the formulation of mandatory reports for the Cameroonian authorities and has them validated by the Head of Mission before transmission.

5. PARTICIPATE IN THE MONITORING AND EVALUATION CONDUCTED ON THE MISSION 

He/She is responsible for capitalizing on the mission and ensuring that the program sheets, activities and lessons learned are completed by each Technical Manager.

He/She guarantees the regular updating of the capitalization tool and sends it to each new expatriate during his briefing.

He/She supports the bases in carrying out the evaluations (development of the ToR, the questionnaire, the database, etc.)

He/She is able to brief the teams on the prerequisites for an assessment.

He/She can be deployed to the bases to provide support.

He/She guarantees compliance with the Integrated Approach action plan drawn up.

He/She supports the teams in finalizing the evaluation reports.

6. PARTICIPATE IN REPRESENTING PUI AT HUMANITARIAN COORDINATION MEETINGS

He/She attends certain meetings at the request of the Deputy Head of Mission for programs and writes the minutes.

He/She participates in the Humanitarian Forum in order to provide details on the areas where PUI is present and participate in the mission’s advocacy. 

Priority projects:

–         Capacity building of the bases on the importance and role of Grants as well as on reporting techniques;

–         Support the basic teams on reporting to mission donors (DG ECHO, BHA/USAID, CDCS, etc.);

–         Support the program teams in the drafting of new project proposals for the year 2023;

–         Support for monitoring and evaluation and capitalization activities on the mission.

 

Required profile:

Ø   Hold at least a Bac+4/5 diploma in project management or any other similar field.

  

Ø   Professional Experience

–        Justify an experience of at least one (01) year in the  humanitarian sector

–        Experience with UN, European (ECHO) and USAID/BHA donors appreciated.

Ø   Knowledge and skills required

–         Mastery of the Office Pack

–         Excellent writing skills

-Leadership _

–         Organization

Ø   Knowledge and skills appreciated

–         English, local languages ​​of the area of ​​intervention (Arabic Choua, Fulfulde, Bamoun).

–         Knowledge of the rules of the main institutional donors (ECHO, EuropAid, UN, OFDA, USAID, etc.).

–         Data processing software.

Terms

Ø  Position based in Yaoundé (Central Region) with travel to areas of intervention;

Ø Fixed  -term contract;

Ø  Salary defined according to the PUI national staff salary grid;

Ø   Starting position in DECEMBER 2022 (subject to funding).

Ø   Candidates who are nationals of the locality of recruitment and/or resident will be given priority.

Ø   Female candidates are strongly encouraged.

THE CANDIDATE MUST COMPLETE  THE QUESTIONNAIRE ONLINE VIA THE LINK https://forms.office.com/Pages/ResponsePage.aspx?id=K-qPwVmLHEikU3LK3T1ufTV7SuMnUmJKmqcYFWUagBFUOFVWRzRFUVY0Q1pTRE9ORTBINjFLVllYUC4u THEN SEND HIS APPLICATION AND LETTER ONLY), TO THE EMAIL ADDRESS char.rh@premiere-urgence-cm r.org MENTION “  his name + PUI Grant” IN THE SUBJECT.   DOSSIERS PROVIDED WILL NOT BE RETURNED TO CANDIDATES. 1-      DEADLINE FOR FILING: SUNDAY NOVEMBER 27, 2022 2-      ONLY PRE-SELECTED CANDIDATES WILL BE PERSONALLY CONTACTED. 3-      THE ORIGINALS OF THE DIPLOMAS, WORK CERTIFICATE, RECOMMENDATIONS MUST BE BROUGHT BY THE CANDIDATES CONVENED FOR THE INTERVIEWS.

 

HOW TO APPLY

WELL READ AND FOLLOW THE INSTRUCTIONS GIVEN ABOVE TO APPLY, AND NEVER SEND MONEY DURING A RECRUITMENT.