Recruitment Notice: Supply Chain Assistant

RECRUITMENT NOTICE
Position Title Supply Chain Assistant

Supervised by Supply Chain Manager
Responding to Supply Chain Manager
Duty Station Yaoundé

Area of ​​Operation Yaoundé – Cameroon
Period considered 12 months
Type of contract National contract
Salary & Benefits NM.I

Introduction

The Danish Refugee Council (DRC) helps refugees and displaced people around the world: we provide emergency aid to these people, we fight for their rights and we strengthen their opportunities for a better future. We work in conflict-affected areas, as well as along displacement routes, and within countries where refugees settle. In cooperation with local communities, we strive to achieve responsible and sustainable solutions. We work for the successful integration of vulnerable communities and, where possible, the fulfillment of their wish to return home.

The Danish Refugee Council (DRC for Danish Refugee Council) was founded in Denmark in 1956 and has since grown into an international humanitarian organization with over 7,000 staff and 8,000 volunteers. Headquartered in Copenhagen, and present in 40 countries, DRC is a non-governmental, non-profit, politically neutral, independent and non-sectarian aid organization.

Our vision is a life with dignity for all displaced people around the world. All our efforts are based on our moral compass: humanity, respect, independence, neutrality, participation, honesty and transparency.

1. Background

Under the leadership of the regional office in Dakar and closely linked to interventions in neighboring Central African Republic (CAR), DRC began operations in Cameroon in 2018 responding to the humanitarian needs of CAR refugees and vulnerable Cameroonians in the Central African Republic (CAR) region. ‘Adamaoua. The Roving Emergency Team (EMPACT) also established the presence of the DRC program in the South West region at the end of 2018 to respond to the needs of people forcibly displaced in the context of the Anglophone crisis, by starting humanitarian activities in January 2019. DRC Cameroon is currently implementing emergency protection, food security and livelihood projects in the Adamaoua, East and South West regions. As part of its activities,

2. Purpose
Under the direct supervision of the Supply Chain Manager, the Supply Chain Assistant is responsible for providing logistics and supply support to the teams.
3. Responsibilities and Duties

– Equipment Management:
• Check that all assets, old and new, are correctly registered and labelled;
• Ensure that the equipment is properly listed in the equipment monitoring table;
• Update the equipment tracking table daily;
• Carry out a physical inventory of equipment every three months;
• Ensure that each piece of equipment loaned to a user has its assignment and/or return form;
• Ensure the proper use of the organization’s assets.
• Ensure the good condition and general maintenance of equipment.
• Apply the equipment management procedures as described in the DRC’s OH;
• Participate in the electronic archiving of equipment tracking documents on the shrarepoint.

– Management of the vehicle fleet
• Participate in monitoring the operating status of vehicles and generators;
• Ensure that daily vehicle checks are carried out by the drivers;
• Monitor tomcards and vehicle consumption;
• Update the vehicle fleet monitoring tables daily;
• Ensure the availability of safety and first aid equipment in the vehicles used by the DRC teams (DRC fleet and rented vehicles);
• Check the presence of documents on board the vehicles;
• Ensure that rented vehicles comply with DRC standards;
• Ensure that daily checks of the generators (coolant level, oil and fuel level) are carried out by guards;
• Ensure that the monitoring of the hours of operation of the generators is carried out on the hours monitoring sheet by the guards;
• Ensure that generator maintenance operations are carried out in accordance with the operations manual;
• Escalate maintenance needs to the Supply Chain Manager;
• Develop the movement schedule;
• Participate in the electronic archiving of vehicle and generator fleet tracking documents on sharepoint;
• Apply vehicle and generator management procedures as described in the DRC OH.

– Purchasing management:
• Work closely with the Supply Chain Manager to develop purchasing documents leading to the placing of orders;
• Participate in the purchasing process (request for quotations and evaluation of offers) for the supply of goods and services to be delivered at the office level;
• Track orders and ensure receipt of goods and services.
• Participate in the identification of suppliers in his area;
• Ensure that the purchase documents are complete before payment;
• Ensure electronic and paper archiving of purchasing documents;
• Apply DRC operations manual procedures for procurement management.

– Inventory management:
• Ensure office inventory management in collaboration with the Supply Chain Manager;
• Supervise deliveries and shipments to DRC bases and establish the necessary documents (waybill, acknowledgment of receipt of goods, etc.);
• Ensure the monthly physical inventory of stocks;
• Ensure that all documents are present for proper inventory management (waybill, exit and entry voucher, acknowledgment of receipt, stock card, stock report, etc.);
• Ensure electronic archiving and payment of inventory management documents;
• Comply with inventory management procedures as described in the DRC operations manual.

– Building management:
• Ensure the maintenance of the organization’s premises in accordance with the standards defined by DRC;
• Ensure that DRC premises comply with the standards established by the organization in terms of premises security.
• Ensure that each building has a rental contract and home insurance;
• Ensure that the buildings have functional fire extinguishers and that they are inspected every year by an audit office;
• Ensure that each building has a first aid kit;
• Carry out a monthly inventory of buildings and propose a maintenance schedule.
– Reporting:
• Participate in the monthly writing of vehicle and generator management reports;
• Participate in the development of monthly supply chain reports;
• Participate in the writing of monthly inventory management reports.

These responsibilities are not exhaustive and are likely to be readjusted according to operational needs while respecting the overall role of the Supply Chain Assistant.

4. Qualifications required

• Level of study: university degree (BTS, DUT) in logistics and/or supply chain management or equivalent professional qualification;
• Work experience of at least 1 year in Logistics / Supply Chain with an international NGO
• Strong organizational, interpersonal, negotiation and communication skills
• Ability to work under pressure
• Highly motivated, results-oriented and creative in resolution problems
• Computer knowledge in Microsoft Pack (Excel, Office, Outlook, etc.)
• Good understanding and commitment to DRC’s values.
• Fluency in written and spoken French at professional level is mandatory;
• English would be an asset

5. General Regulations

• Employee must follow DRC’s security, confidentiality and ethical guidelines, including Code of Conduct and Humanitarian Accountability Framework
• Employee must not exercise no other paid activity during the term of the DRC contract without prior authorization
• The employee must not engage in any activity that could harm DRC or the implementation of any project during the term of the DRC contract
• Employee shall not give media interviews or post photos related to DRC programs or share other material without receiving prior permission
• Employee shall return all equipment loaned by DRC to perform work after the end of the contract period or as requested by DRC.

6. Skills and Qualities Required

• For this position, you must demonstrate the five essential skills of the DRC, namely:
o Strive for excellence: you focus on obtaining results while guaranteeing an efficient process. You strive to produce accurate, thorough and professional work with the best use of time and effort.
o Collaborate: you cooperate with and involve relevant parties, actively seeking their opinion and sharing key information with them. You support and trust others, while encouraging feedback.
o Take the reins: You take responsibility and prioritize your work according to DRC’s overall vision and goals. You take the initiative in the face of a challenge or an opportunity and you seek innovative solutions.
o Communicate: You write and speak effectively and honestly while adapting your style and tone to the situation. You actively listen to others and involve them in dialogue.
o Demonstrate Integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to DRC’s Values ​​and Code of Conduct, including protection from sexual exploitation, abuse and harassment.
• Ability to work in a multicultural and cosmopolitan environment;
• Proactivity, with a cooperative and collaborative approach;
• Excellent communication skills (including attentiveness and patience) are required;
• Good organizational skills are required;
• Exemplary sense of ethics;
• Ability to work in a team and good sense of humor.

7. Application Process

Applications must be sent only electronically to the following address: CMR-RECRUITMENT@drc.ngo with the subject “Supply Chain Assistant”. The file consists of a cover letter, a scan of the national identity card, a CV mentioning the names, contacts and email addresses of three reference persons, all in PDF format. Applications that do not comply with the aforementioned instructions will not be processed.

Only shortlisted candidates will be contacted.
Female candidates are strongly encouraged.

PRACTICAL DETAILS

LEVEL
The position of Supply Chain Assistant is classified as NM.I in the DRC job grid

DURATION OF CONTRACT: 12 months

DEADLINE FOR SUBMISSION OF APPLICATIONS: Sunday 05 February 2023

START DATE: as soon as possible