Organization: Danish Refugee Council
Position: Supply Chain Assistant
Location: Buea , with travels to South West, North West and Littoral regions as needed during field activities.
Contract type: National Fixed Term contract
Contract Duration : 12 months
Anticipated Start date: As soon as possible
Overall purpose of the role
This role has a base focus and ensures compliance to the DRC procedures and guidelines at base level.
The role contributes to the development of base strategies, which are translated into action plans and day-to-day tasks.
Responsibilities:
Procurement:
- Ensure that all orders are tracked from point of planning and request through to final receipt.
Prepare the relevant documents for the procurement of goods and services
Evaluate bids and proposals and make sure the bids evaluation report, technical evaluation,
minutes of negotiations and negotiated contract in selection of consultants contain all the facts and
information required to justify the recommendations made in the report.
Participate in the joint verification of procured goods and equipment and to ascertain
the items conform to Technical Specifications and Quantities.
Liaise with vendors and ensure vendors assessment
Correctly apply ERP supply chain processes
Apply and respect the purchasing procedures as written in the operational handbook
Asset management:
Check that all assets old and new are properly recorded and tagged.
Assist the Supply Chain Assistant in charge of Asset management for the physical asset check
Stock management:
- Overseeing deliveries to and dispatches from DRC warehouses and effecting the necessary documentation.
Maintaining good communications with warehouse staff in other DRC locations and partner organizations
Ensure that the warehouse has good documentation
Ensure monthly stock inventory
Transportation:
Ensure that waybills are correctly filled and signed by the carrier
Supervise the loading and unloading of goods
organize shipment for distributions for each site from the warehouse
Fleet management:
Assist with Fleet Management tasks as needed
- Updating daily vehicle movement schedule and records and assigning of all mechanical transport as required.
Ensure logbook are filled correctly
Ensure that vehicles have the equipment as recommended
Reporting:
Write weekly logistics report
Required Experience and technical competencies:
- Minimum 1 year of relevant work experience.
- Experience in administrative tasks, including filing systems.
Excellent IT skills, including experience in operating an ERP supply chain system
Desired knowledge of RedRose or similar platforms/operating systems.
Experience in supply chain management including procurement, transport and distribution, warehouse and stock management
Experience with standard procurement procedures and documentation.
Experience with construction and site project management
- Experience with auto mechanics or electrical installations.
All DRC roles require the post-holder to master DRC’s core competencies:
- Striving for excellence: Focusing on achieving results while ensuring efficient processes.
Collaborating : Involving relevant parties and encouraging feedback.
- Taking the lead: Taking ownership and initiative while aiming for innovation.
Communicating : Listening and speaking effectively and honestly.
Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional
conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Education
Bachelor Degree
Languages:
Fluency in written and spoken English.
Fluency in local spoken languages.
Knowledge of context: Minimum 10 years working / studying / living in South West or North West Cameroon.
Applications that do not demonstrate this will not be considered.
Method of Application
Applications including a cover letter and an updated CV (no longer than four pages) in English
should be sent to cmr-buea-recruitment@drc.ngo by 19 th June 2023 .
Subject of the email should be ‘Supply Chain Assistant’
NB: DUE TO THE URGENCY OF THE POSITION, SHORTLISTING WILL BE DONE ON
AT ROLLING BASIS. QUALIFIED CANDIDATES ARE ADVISED TO APPLY AS SOON AS POSSIBLE.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Signed
Ilianna Baltzoi
Area Manager
DRC Buea
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