Call for applications
Title: Support service provider for Médecins du Monde Switzerland

Duration of contract 01 Month Job
location Yaoundé
Work areas Central region Cameroon
Type of Contract Service
provision Date of publication 28/12/2022
Contract start date 05/01/2023

Medical non-governmental organization (NGO), Médecins du Monde Switzerland (MdM-CH) works on the ground to restore sustainable access to healthcare for excluded people. It has been present in Cameroon since 2013 and implements several projects, around three main thematic axes: Sexual and reproductive health and rights, prevention and management of violence and pediatric palliative care.

As part of the implementation of its interventions, MDM-CH is recruiting a service provider for support services

OBJECTIVE

Under the direct supervision of the Financial and Logistics Administrative Coordinator (CAF-Log), the service provider will be responsible for carrying out the activities and functions indicated below:

The service provider is in charge of managing the finance, logistics and administration services.

More specifically, he (she) is in charge of:

ACCOUNTING AND FINANCIAL MANAGEMENT

Follow the payment schedules for the contracts executed on the coordination;
Carry out the archiving of accounting documents;
Execute disbursements and payment of advances, in accordance with established procedures;
Ensure that the book of advances and accounting journals are kept;
Check before registration that the supporting documents comply with Médecins Du Monde procedures;
Check cash balances daily and report any discrepancies to the CAF-Log;
Guarantee the security of his cash register and the confidentiality of information;
Carry out the accounting treatment of the entries according to the accounting organization of MDM-CH (including analytical allocations according to the donor contracts and the reference budget);
Prepare monthly accounting reports and submit them for the approval of the CAF-Log;
Perform the recording of accounting operations (cash and bank) on the MDM-CH software;
Submit payments in checks for signature, invoices, ensuring proper compliance with the rules for the latter;
Process banking transactions in accordance with the Employer’s procedures;
Perform the preparation of tax returns according to the legal frequency;
Carry out the monthly control of the journals and the monthly closing of the accounts (coordination and basis) for the approval of the CAF-Log;
Be responsible for the proper keeping of the accounts and the quality of the supporting documents presented;
Apply all standards described by MDM-CH;

LOGISTICS MANAGEMENT Ensure

the application of MDM-CH purchasing procedures;
Develop and submit for the approval of the general coordination the discharge documents for the handovers and transfers, provisional and/or definitive, of the goods acquired by MDM-CH and transferred to the partners;
Make purchases, follow up on orders and receive goods in strict compliance with MDM-CH’s logistical and administrative procedures;
Maintain and update the list of preferred suppliers;
Coordinate and plan the work of the drivers;
Coordinate and organize any transport of goods;
Update the inventory of MDM-CH assets;
Write all the reports requested by the CAF-LOG;
Track vehicle fuel consumption;
Verify vehicle needs and submit repair proposals based on driver analysis;
Optimize communication tools and maintenance of IT equipment;
Organize, set up and arrange stocks;
Apply all standards described by MDM-CH;

ADMINISTRATIVE AND LEGAL MANAGEMENT

Ensure the minimum replacement of members of the administrative service in the event of absence (holidays, illness, etc.)
Provide operational support to other departments, if necessary, in updating monitoring materials;
Collaborate in monitoring the recruitment process for national staff at the request of the CAF-Log;
Collaborate in the process of contracting, monitoring and payment of external service providers;
Participate in the process of monitoring and evaluating the staff under his responsibility;
Participate in weekly team meetings;

REPORTING / COMMUNICATION:

Participate in monitoring the regulations in force;
Assist CAF-Log in relations with administrative authorities (Labour Inspectorate, CNPS, Tax, etc.).

CONDITIONS OF SERVICE:
• Full-time service, based in Yaoundé
• One-month service contract

RESEARCH PROFILE:

• Training: BAC+3 Accounting and Finance, Management, Commerce or Business Administration
• Minimum experience of one year within an NGO or an international institution
• Experience in the administrative and financial follow-up of projects mobilizing national and/or international funding will be required;
• Knowledge of SAGA being an asset
• Rigor and taste for accuracy
• Have a sense of organization, good planning, and be solution-oriented;
• Be flexible, have good thinking and listening skills, good self-control;
• Be able to work in multidisciplinary and multicultural teams;
• Ability to cope with stress and work under pressure;
• Have a good command of the French language (working knowledge of the English language);
• Be able to work independently in different environments and situations;
• Have a good command of the computer tool, particularly Microsoft Office.

TO APPLY:
Interested persons are requested to submit their complete application file by email in the form of a single pdf file no later than 03/01/2023 at 5:00 p.m. The complete application file includes the following elements:
• Letter of motivation addressed to the General Coordinator of Médecins du Monde Switzerland in Cameroon;
• Curriculum Vitae (02 PAGES MAXIMUM);

The file must be sent by email to the following address recrutement.cameroun@medecinsdumonde.ch with the reference in the subject of the email: PROVIDER ASSIT CAF-LOG 2023

NB: ONLY SELECTED CANDIDATURES WILL BE CONTACTED AND FILES NOT COMPLYING WITH THE INDICATIONS SPECIFIED IN THIS OFFER WILL BE PURELY AND SIMPLY REJECTED.

FEMALE APPLICATIONS ARE ENCOURAGED

The successful candidate will be required to submit a criminal record check. Various tools will be used to screen and assess candidates, including curriculum vitae, diplomas, reference checks, written test and/or interview.
Médecins du Monde is an employer that promotes equal opportunities and implements a fair and transparent recruitment procedure. The procedure is open to all candidates who believe they meet the requirements of the position. No employee or individual at Médecins du Monde has the right to request cash payment or the exchange of favors of any kind in return for preferential treatment in the recruitment process.

ASSOGBA Toby Elvis Jean-Pegy
General Coordinator
Doctors of the World Switzerland
Delegation of Cameroon