RECRUITMENT OF AN EXECUTIVE / COMMUNICATIONS ASSISTANT

Position: Executive Assistant
Country: Cameroon, Douala
Workplace: Rue 16, Maille 18 Cité SAD Banga Japoma.

Context

MK Groupe is looking for an executive assistant to manage the secretariat of the entities of the MK Groupe corporation, provide support for the administrative management of all the member entities of the Corporation. She is responsible for providing support in management, communication, information and file monitoring, and is in regular contact with the focal points of each entity of the corporation.

Target

Minimum level of diploma required: BAC+2/3 and above
Required qualification(s):
> Desired experience in the role of executive secretary and/or Communication

Required skills:

Knowledge:
> Mastery of office tools: Word, Excel, Outlook, Powerpoint, social networks
> Mastery of executive secretarial techniques and tools

> Knowledge of the working environment of consulting firms
> Knowledge of accounting
> Knowledge of human resources

Know-how:
> Oral and written mastery of the French language
> Oral and written mastery of the English language
> Ability to assess the urgency of a request
> Management of delicate situations
> Ability to manage pressure

Soft skills
> Rigor, autonomy
> Organizational skills
> Diplomacy >
Interpersonal skills and teamwork
> Proactiveness
> Availability
> Reserve quality

Your missions

Assist management in its daily functions:
> Organ> Manage correspondence in relation to each entity of the Corporation
> Ensure the interface function between the entities of the corporation and the outside world
> Physical and telephone reception, knowing how to prioritize (degree of importance, urgency), filter, redirect, transmit
> Search for information by reading documents and/or databases, restitution
> Drafting of notes and letters based on oral instructions and/or files,
> Updating and monitoring of management dashboards, ensuring feedback to the people concerned about files or actions
> Supervise the work of support staff (maintenance agent, waste pre-collection service)
> Organize the processing and dissemination of information according to the recipients (the entire group, staff of a particular entity, etc.)
> Organization and updating of files, classification in an appropriate manner (electronically or on paper) and archiving

> Note-taking, writing and monitoring of minutes for meetings according to the recipients (the entire group, staff of a particular entity, etc.)
> Carry out secretarial tasks
> Managing the agenda and priorities
> Managing incoming and outgoing document flows (reception, analysis, orientation, monitoring, archiving)
> Organizing travel, meetings and appointments
> Contributing to the organization and participation of MK in various events, including trade fairs;
> Reformatting administrative documents in an appropriate form (table, graph, PowerPoint presentation, etc.)
Monitoring accounting and human resources documents in connection with the entities concerned

> Contribute to the promotion of the brands of the corporation’s entities according to the communication plan, marketing plan of each entity of the group;

Organize press relations in collaboration with experts in the field (find media and press releases)

Ensure MK Group’s communication through its entities and products
 Design and regularly update prospect and media databases
 Write and distribute monthly newsletters
 Design company presentation documents (product sheets, visuals, brochures, flyers, etc.)
 Update and ensure the evolution of websites
 Manage and develop social media accounts (must be a prior user of social media)
 Ensure internal communication: service notes, event organization, presentation of half-yearly reports
 Ensure respect for the image and good conduct of the Group

Application file

> Up-to-date CV in French or English with photo
> Cover letter
> Copy of national identity card / photo of both sides

Characteristics of the offer

Type of contract: Pre-employment internship
Nature of the offer: Open national call for applications
Performance evaluation criteria: Based on the expected results
Experience: Previous experience required as an executive assistant
Language: French and English required
Working hours: 7:30 a.m./12 p.m.-2 p.m./6 p.m.
Duration of the assessment period: 3 Months X2
Contract duration if confirmed: Permanent employment contract