Supply Chain Assistant needed at Danish Refugee Council

RECRUITMENT NOTICE

Position Title

Supply Chain Assistant

Supervised by

Supply Chain Manager

Responding to

Supply Chain Manager

Duty Station

Yaounde

Area of Operation

Yaoundé – Cameroon

Period considered

12 months

Type of Contract

National contract

Salary & Benefits

NM.I

Introduction

The Danish Refugee Council (DRC) assists refugees and displaced people around the world: we provide emergency aid to these people, we fight for their rights and we strengthen their opportunities for a better future. We work in areas affected by conflict, as well as along displacement routes, and within the countries in which refugees settle. In cooperation with local communities, we strive to achieve responsible and sustainable solutions. We work for the successful integration of vulnerable communities and, where possible, the realization of their wish to return home.

The Danish Refugee Council (DRC) was founded in Denmark in 1956 and has since grown into an international humanitarian organization with more than 7,000 employees and 8,000 volunteers. Headquartered in Copenhagen, and present in 40 countries, the DRC is a non-governmental, non-profit, politically neutral and independent, non-denominational aid organization.

Our vision is a life with dignity for all displaced people around the world. All our efforts are based on our moral compass: humanity, respect, independence, neutrality, participation, honesty and transparency.

1. Context

Under the leadership of the regional office in Dakar and closely linked to interventions in the neighboring Central African Republic (CAR), DRC began its operations in Cameroon in 2018 by responding to the humanitarian needs of CAR refugees and vulnerable Cameroonians in the region. ‘Adamaoua. The Emergency Roving Team (EMPACT) also established the presence of the DRC program in the South West region in late 2018 to respond to the needs of forcibly displaced people in the context of the Anglophone crisis, by commencing humanitarian activities in January 2019. DRC Cameroon is currently implementing emergency protection, food security and livelihoods projects in the Adamaoua, East and South-West regions. As part of its activities, the Country Management is therefore looking for a Supply Chain Assistant.

2. Objet

Under the direct supervision of the Supply Chain Manager, the Supply Chain Assistant is responsible for providing support to the teams in logistics and procurement.

3. Responsibilities and Tasks

• Equipment management :
  • Check that all assets, old and new, are correctly recorded and labeled;
  • Ensure that equipment is listed in the equipment tracking table;
  • Update the equipment monitoring table daily;
  • Carry out a physical inventory of equipment every three months;
  • Ensure that each piece of equipment loaned to a user has its assignment and/or return form;
  • Ensure the proper use of the organization’s assets.
  • Ensure the good condition and general maintenance of equipment.
  • Apply equipment management procedures as described in the OH of the DRC;
  • Participate in the electronic archiving of equipment tracking documents on the shrarepoint.
• Vehicle fleet management
  • Participate in monitoring the operating status of vehicles and generators;
  • Ensure that daily vehicle checks are carried out by drivers;
  • Ensure monitoring of tomcards and vehicle consumption;
  • Update vehicle fleet monitoring tables daily;
  • Ensure the availability of safety and first aid equipment in vehicles used by DRC teams (DRC fleet and rented vehicles);
  • Check the presence of documents on board vehicles;
  • Ensure that rented vehicles comply with DRC standards;
  • Ensure that daily checks of the generators (coolant level, oil and fuel level) are carried out by the guards;
  • Ensure that generator operating hours are monitored on the hours tracking sheet by the guards;
  • Ensure that generator maintenance operations are carried out in accordance with the operations manual;
  • Report maintenance needs to the Supply Chain Manager;
• Develop the movement schedule;
• Participate in the electronic archiving of vehicle and generator fleet tracking documents on the sharepoint;
• Apply vehicle and generator management procedures as described in the DRC OH.

• Procurement management :
  • Work closely with the Supply Chain Manager to develop purchasing documents leading to the placing of orders;
  • Participate in the purchasing process (request for quotes and evaluation of offers) for the supply of goods and services to be delivered at office level;
  • Track orders and ensure receipt of goods and services.
  • Participate in the identification of suppliers in your area;
  • Ensure that purchasing documents are complete before payment;
  • Ensure electronic and paper archiving of purchasing documents;
  • Apply the procedures of the DRC operations manual for purchasing management.
• Inventory management :
  • Ensure office stock management in collaboration with the Supply Chain Manager;
  • Supervise deliveries and shipments to DRC bases and establish the necessary documents (waybill, acknowledgment of receipt of goods, etc.);
  • Ensure monthly physical inventory of stocks;
  • Ensure that all documents are present for good inventory management (waybill, exit and entry voucher, acknowledgment of receipt, stock card, stock report, etc.);
  • Ensure electronic archiving and payment of inventory management documents;
  • Follow stock management procedures as described in the DRC operations manual.
• Building management:
  • Ensure the maintenance of the organization’s premises in accordance with the standards defined by DRC;
  • Ensure that DRC premises meet the standards established by the organization in terms of premises security.
  • Ensure that each building has a rental contract and home insurance;
  • Ensure that buildings have functional fire extinguishers and that these are inspected every year by an inspection office;
  • Ensure that each building has a first aid kit;
  • Carry out a monthly inventory of buildings and propose a maintenance schedule.
• Raportage :
  • Participate in the monthly writing of vehicle and generator management reports;
  • Participate in the development of monthly supply chain reports;
  • Participate in writing monthly inventory management reports.

These responsibilities are not exhaustive and may be readjusted according to operational needs while respecting the overall role of the Supply Chain Assistant.

4. Required Qualifications

• Level of study: university degree (BTS, DUT) in logistics and/or supply chain management or equivalent professional qualification;
• Professional experience of at least 1 year in logistics / Supply Chain with an international NGO
• Strong organizational, interpersonal, negotiation and communication skills
• Ability to work under pressure
• Highly motivated, results-oriented and creative in problem solving
• Computer knowledge in Microsoft Pack (Excel, Office, Outlook, etc.)
• Good understanding and commitment to DRC values.
• Proficiency in written and spoken French at a professional level is mandatory;
• English would be an asset

5. General regulations

• The employee must follow DRC’s security, confidentiality and ethical guidelines, including the Code of Conduct and Humanitarian Accountability Framework
• The employee must not carry out any other paid activity during the duration of the DRC contract without prior authorization
• The employee must not engage in any activity that could harm DRC or the implementation of any project during the term of the DRC contract
• The employee must not grant media interviews or post photos related to DRC programs or share other materials without receiving prior authorization.
• The employee must return all equipment loaned by DRC to perform the work after the end of the contract period or upon request by DRC.

6. Skills and qualities required

• In this position, you must demonstrate the five DRC essential skills, namely:
  • Strive for excellence: you focus on achieving results while ensuring an efficient process. You strive to produce accurate, thorough and professional work with optimal use of time and effort.
  • Collaborate: You cooperate with and involve relevant parties, actively seeking their opinions and sharing key information with them. You support and trust others, while encouraging feedback.
  • Take the reins: You take responsibility and prioritize your work based on DRC’s overall vision and goals. You take the initiative when faced with a challenge or opportunity and you seek innovative solutions.
  • Communicate: You write and speak effectively and honestly while adapting your style and tone to the situation. You actively listen to others and involve them in dialogue.
  • Demonstrate Integrity: You respect and promote the highest standards of ethical and professional conduct in relation to DRC’s values ​​and code of conduct, including protection against sexual exploitation, abuse and harassment .
• Ability to work in a multicultural and cosmopolitan environment;
• Proactivity, with a cooperative and collaborative approach;
• Excellent communication skills (including attentiveness and patience) are required;
• Good organizational skills are required;
• Exemplary sense of ethics;
• Ability to work in a team and good sense of humor.

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