Employment conditions:
Local Agent (AL) position of level III – AL3
Starting base salary (gross): 890,028.00 XAF
University education level (BTS/BAC+2)
37.5 hours of work per week
Supplementary pension plan + Medical insurance for employees and their families offered under certain conditions
Deadline for submission of applications: August 30, 2024
We are
The European Union (EU) is a unique economic and political partnership between 27 European countries that plays an important role internationally in diplomacy, trade and development aid, as well as through cooperation with global organisations. Abroad, the EU is represented by more than 140 diplomatic missions, also known as EU Delegations, which have a function similar to that of an embassy.
We offer
We are offering a position of Secretary. In this position, the person recruited will be assigned duties that will depend on the needs of the delegation. The successful candidate will occupy a specific position as Secretary; the function may be modified according to the needs of the Delegation. In this role, the successful candidate will serve as technical and support staff to the Heads of Sections TRADE and POLICY, whose main tasks and responsibilities will be…
JOB DESCRIPTION
Position: Local Agent Group III
Job Title: Secretary
Job No.: 451586
Status in the organization chart: TRADE and POLITICS Section
Name of current incumbent:
Mission: Secretariat of the TRADE and POLITICS sections and Backup of
the Ambassador’s
secretariat DUTIES
1. General tasks
2. Reads mail and sorts it according to priorities;
3. Designs and writes draft responses to mail;
4. Organizes and classifies files of the TRADE and POLITICS Sections (electronic and
physical);
5. Coordinates the agenda of the Heads of TRADE and POLITICS Sections and makes the
related arrangements, including making appointments and booking
drivers or meeting rooms;
6. Makes reservations (travel and accommodation) for Heads of TRADE and
POLITICS Sections during their various missions as well as reimbursements and
prepares the appropriate forms;
7. Ensures the link between the sections;
8. Organizes meetings of the sections with external services;
9. Prepares, submits and monitors leave and mission programs;
10. Filters telephone calls from the heads of TRADE and
POLICY Sections and provides first-level information;
11. Prepares minutes of meetings of the TRADE and POLICY Sections;
12. Submits pending files at the appropriate time;
13. Receives and directs visitors to the heads of TRADE and POLICY Sections;
14. Follows up on decisions taken by the heads of TRADE and POLICY Sections
and takes appropriate measures to ensure their implementation;
15. Regularly updates the files and computer files of the
TRADE and POLICY Sections;
16. Prepares a directory of useful addresses of the contacts of the heads of
TRADE and POLICY Sections;
17. Manages office supplies in collaboration with the other section secretaries;
18. Contributes as needed to the back-up of the Assistant to the Head of Delegation;
19. Backup of the Ambassador’s secretariat
20. Performs any other task required by service requirements.
21. Tasks specific to the TRADE and POLITICS sections
– Logistical organization of missions from Headquarters and technical assistance missions
;
– Participation in the evaluation of offers in the context of calls for proposals, requests
for services;
– Mail processing;
– Draft response to mail;
– writing verbal notes;
– filing; keeping the agenda of the TRADE and POLITICS sections and
section heads;
– meeting minutes; welcoming visitors, booking rooms and drivers;
– making travel and mission reservations, preparing reimbursements;
– managing office supplies for the TRADE and POLITICS sections
REQUIRED PROFILE
Education: Minimum Bac +2; BTS in Secretarial Studies or equivalent
Professional experience: in a similar position of at least 5 years, ideally in an
embassy or an international organization.
Language skills: Excellent command of French and English. Knowledge
of Spanish and Portuguese is an advantage.
Computer skills: word processing, spreadsheets, e-mail and
Internet browsing. Proficiency in Desktop Publishing software is an
advantage.
Required skills:
– Availability and discretion
– Speed of execution
– Responsiveness
– Taking initiatives
– Autonomy
Learn more:
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How to apply
Please send your application and supporting documents to: eeasjobs-109@eeas.europa.eu no
later than 30 August 2024
The subject of the email/mail must indicate: “Application for the position of Secretary TRADE and
POLITICS Sections”
The application must contain the following elements:
A cover letter;
A CV in EUROPASS format (https://europass.cedefop.europa.eu );
A copy of university diplomas;
A copy of employment certificates relating to professional experience;
At least two references (structures, surnames, first names, functions, telephone number and
e-mail address) to whom the Delegation of the European Union may contact when
examining applications.
