JOB: Logistics Department Manager
LOGISTICS DEPARTMENT MANAGER (F/M) – ACF
YA-LOG -09023-004
Action Contre la Faim is an International, apolitical, non-denominational and non-profit Non-Governmental Organization (NGO)
.
– Ensure logistics management and policy on the mission
MISSION 1: ENSURING LOGISTICS MANAGEMENT
The Logistics Department Manager is responsible for:
– monitoring and analyzing logistics indicators in his/her area
– sizing logistics capacities in its area
– support to Program Managers in assessing their needs
– Analyze indicators, produce recommendations and alert to optimize the
logistics response in the area
– Update the assessment of the logistics capacity of the area and plan responses
– Make available the logistical information necessary for the construction of projects, train and
support Program Managers
MISSION 2: IMPLEMENT AND GUARANTEE THE PERFORMANCE OF THE
SUPPLY CHAIN
The Logistics Department Manager is responsible for:
– compliance with ACF procedures at each stage of the supply chain
– performance in costs, quality and deadlines of the supply chain (purchasing, transport,
storage) in its area
– advice, information and alerts to applicants on the processing of their requests
– the broadest market knowledge possible in its area Republication: Action Contre La Faim
job offer – Cameroon Base of reporting: Yaoundé Number of positions: 01
Duration of the contract: 01 year
Start date: November 2023
Hierarchical Manager: Country Director
I- PURPOSE OF THE POSITION
II- MISSIONS OF THE POSITION
– on-time and high-quality reporting of its activity
– Implement ACF logistics procedures , train and support requesters and suppliers
on compliance with these procedures
– Contribute to the establishment of the purchasing schedule per project at the time of launch
– Monitor the supply schedule
– Establish the cash flow forecast
– Receive and validate requests purchases and update purchase tracking
– Implement and organize purchases on time and according to ACF procedures applicable to
each purchase (goods, work, services, real estate)
– Negotiate and choose the supplier
– Control deliveries to bases and programs
– Control inventory management ( storage conditions, report, expiration date) and
stock movements
– Collect data on the market and local suppliers
MISSION 3: IMPLEMENT AND GUARANTEE THE PERFORMANCE OF
GENERAL MEANS
The Logistics Department Manager is responsible for:
– the safety of the working environment and the living environment
– the provision and maintenance of the necessary logistical equipment
– the safety of logistical equipment, training and assistance to users
– the project management of construction, rehabilitation and maintenance of the structures
necessary for the operation of the base and the living environment
– the supply of water and energy of all the structures necessary for the
operation of the base and the living environment
– the timely and high-quality reporting of its activity
– Ensure or supervise the installation, maintenance and repair of logistical equipment
– Update the base equipment list
– Size and allocate logistical equipment
– Carry out entry and exit inventory
– Supervise the management of the vehicle fleet and energy sources: maintenance, planning, cost monitoring
, administrative management (insurance, documents)
– Supervise the management of teams of guards and drivers
MISSION 4: IMPLEMENT AND GUARANTEE PERFORMANCE
COMPUTER, NETWORKS AND TELECOMMUNICATIONS
The Logistics Department Manager is responsible for:
– the provision and proper functioning of fluid means of communication (voice and
data) in accordance with ACF standards
– the security of equipment and users
– training and assistance to users
– rationalization of costs in the use of equipment
– support to the Logistics Department in strategic equipment choices
– Supervise the installation, maintenance and repair of equipment
– Update the equipment list
– Size and allocate equipment
– Define and enforce the rules use of equipment
MISSION 5: IMPLEMENT AND MONITOR LOGISTICS COLLABORATION
AND COORDINATION WITH MISSION PARTNERS
The Logistics Department Manager is responsible for:
– Risk analysis on logistical and formulating recommendations on
the selection of partners
– the implementation and monitoring with partners of logistical arrangements within the framework of
jointly implemented projects
– the development with the partner of the logistical aspects of conventions and
partnership agreements
– the implementation and control compliance with the commitments of ACF and partners on
logistical aspects
– participation in capacity building of partners according to
identified needs
– capitalization at the grassroots level of all innovative practices in logistics
within the framework of the partnerships
MISSION 6: MANAGE AND SUPPORT THE LOGISTICS TEAM
The Logistics Manager is responsible for:
– the daily management of your team (animation, monitoring, motivation, etc.)
– the evaluation of the performance and development of the skills of your
team members
– Define the Human Resources needs of your activity and the organization chart of your team
– Participate in the recruitment of your teams
– Organize and manage team meetings, and individual, regular and exceptional points
– Develop and monitor individual action plans for team members
– Manage schedules, distribution and coordination work
– Ensure evaluation interviews for team members
– Provide technical support to teams
– Identify the training needs of team members
– Create, organize and lead training
– Manage team difficulties
III. DIPLOMA/LEVEL OF STUDY AND EXPERIENCE
– Diploma/Level of study: Master 2 in Logistics, international trade or
Commercial Action or related fields
– Minimum 6 years of professional experience in the field of logistics or 3 years
of professional experience in a similar position
– Good command of English and French
– Experience in a humanitarian context would be an asset
IV. REQUIRED SKILLS
– Knowledge of supply chain fundamentals;
– Knowledge of the fundamentals of international transport (indicators, freight forwarders, etc.)
– Knowledge of logistics fundamentals outside the supply chain.
– Advanced knowledge of lessor rules regarding logistics;
– Advanced knowledge of logistics specificities linked to technical programs in
humanitarian contexts (Nutrition, WASH, SAME, SMPS)
– Advanced knowledge of Cluster coordination mechanisms
– Knowledge of the fundamentals of project management (planning, budget, steering,
capitalization)
– Advanced knowledge of the logistics framework (Kit Log)
– Knowledge of the fundamentals of the financial structure of a mission
– Team management
– Sense of organization and priority management
– Good analytical skills, Sense of diplomacy
– Ease of adaptation and rigor
– Interpersonal relational qualities
– Good expression skills (oral and written)
– Mastery of management and IT tools (Office Pack, Link, etc.)
– Ease of adaptation to new tools
SPECIFIC SKILLS:
– Being able to develop a global and long-term vision
– Being attentive to others and one’s environment
– Being able to solve problems
– Knowing how to argue, convince, carrying out a negotiation
– Knowing how to develop, maintain and mobilize an external professional network.
RECRUITMENT PROCEDURE
The Action Against Hunger recruitment procedure includes 3 key steps:
a. A pre-selection based on the application submitted (only candidates whose skills
and experience correspond to the profile described in the offer are selected for the written test)
b. A written technical test
c. An oral interview
For each stage, only the selected candidates are contacted.
Applications (including a CV, cover letter, as well as references) must be submitted ONLY by following the link: https://urlz.fr/nHPD .
By indicating the job title and the reference YA-LOG -09023-004 in the subject of the email.
You can also access the link by telephone by filming the QR code:
Applications must be sent before Thursday October 5, 2023 at 3:00 p.m.
Applications are made to the attention of: Head of the
Human Resources department, Action Contre la Faim Cameroun
Only selected candidates will be contacted by Action Contre la Faim in order to carry out tests and interviews.
The candidate must:
– Commit to respecting and applying ACF’s gender policy
– Integrate the gender approach into activities
– Contribute to a working environment that takes into account the specificities of everyone
and avoid any discrimination.
ACF believes that everyone with whom it comes into contact regardless of their age, gender identity, disability, ethnic origin or any other grounds of discrimination has the right to be protected against any form of harm
, abuse, neglect and
exploitation. ACF will not tolerate abuse and exploitation by staff,
Related Personnel, Partners or Suppliers.
The candidate must respect ACF’s Safeguarding-PSEA policy, enforce it and
apply it for the duration of the contract.
FEMALE CANDIDATES ARE STRONGLY ENCOURAGED.
“RECRUITMENTS AT ACF ARE FREE”
ACF WILL NEVER ASK FOR MONEY AS PART OF A RECRUITMENT
PROCESS
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