*Procurement and Logistics Assistant needed at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) an Int. NGO*

Company Description

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child or family is devastated by HIV and AIDS. Join us in our fight for an AIDS-free generation!

Job Description

How will you fight for an AIDS-free generation?

The Procurement & Logistics Assistant will assist in the day-to-day implementation of procurement activities. He/She will be under direct supervision of the Procurement and Logistics Officer.

No two days are alike at EGPAF, but what can you expect in this role?

Key Responsibilities And Accountabilities

• Manage procurement and ensure effective and timely procurement services following agreed procurement timelines (Distribution of PO’s, collection of quotes, etc.)
• Ensure the archiving of documents related to procurement (quotes/pro-forma, Purchase orders, Invoices, Delivery/Goods Received Notes, contracts).
• Update of supplier list and the price catalog.
• Ensure of fulfilment of the whole procurement process as per EGPAF Logistics Handbook, SOP’s, and per donor requirements where required;
• Assist in the active and regular search for suppliers with prequalification process and establishment of vendor database, which includes supplier performance information;
• Ensure that all appropriate purchases supporting documents are file accordingly (Per project and period
• Ensure that the Procurement Request Form are accurate with all information.
• Assist in a timely manner with the relevant programs, departments, units, and services regarding delivery of supplies, keeping all parties informed of any changes;
• Ensure that the Procurement Tracker form is fully complete on a daily basis and is available for distribution to manager on a regular weekly and monthly basis.
• Ensure that procurement files are complete and prepared for Finance Department for timely payments of procured Goods and Services;
• Maintain an accurate and up-to-date supplier information database for regularly purchased items, and information about local market conditions.
• Creating and providing reports to Line Manager as requested.

Qualifications

To be successful, you will have:

• Education & Experience
  • Minimum Business-related degree and a diploma in purchasing and supplies management
  • Minimum three years working in donor funded project accounting (preferably USG funded) at a senior level
• Knwoledge and Skills
  • Uncompromising Integrity
  • Understanding and experience working with USG funded projects
  • Experience with commodity management tracking systems
  • Excellent communication and negotiating skills
  • Well-developed interpersonal skills
  • IT Savvy, including accounting soft wares
  • Willingness to travel, support and work in the field offices.

Additional Information

Qualified candidates should submit a CV and cover letter before October 12, 2025, at 5:00 PM (West Africa Time Zone):

• APPLY HERE: https://www.linkedin.com/jobs/search/?currentJobId=4311357232&f_C=21662&geoId=105745966&origin=JOB_SEARCH_PAGE_SEARCH_BUTTON&refresh=true

The positions are subject to the availability of donor funding.

As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: call collect 770-776-5674), or online (English: www.reportlineweb.com/pedaids; all other languages: https://iwf.tnwgrc.com/pedaids).

As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: collect 770-776-5674), or online (www.reportlineweb.com/pedaids).