Recruitment notice: Base Logistics Assistant

• Ensure the supervision of base logistics teams;
• Guarantee the provision of supplies to the base;
• Ensure the development and maintenance of base buildings;
• Ensure the management of base equipment;
• Ensure the daily and administrative management of the base vehicle fleet;
• Participate in reporting and internal and external representation of the base logistics department;
• Participate in the financial management of the base.

Specific objectives and associated activities

CONTRIBUTE TO BASE SECURITY MANAGEMENT

• He/(She) participates in updating the monitoring of SECU events.
• He/(She) participates in setting up and enforcing all the security rules defined on the base.
• He/(She) participates in the collection and transmission of security information on the base to his/her manager.
• He/(She) ensures that the buildings in the base coverage area are compliant and equipped according to the organization’s security standards.
• He/(She) ensures the implementation and compliance with security procedures in the coverage area of ​​his/her base and, if necessary, organizes training sessions for his/her line manager.
• He/(She) reports to his/her superiors any breach of the security rules of his/her base.
• He/(She) ensures that safety trunks and first aid kits are up to date.

ENSURING THE MANAGEMENT AND ADMINISTRATIVE MANAGEMENT OF PERSONNEL UNDER HIS HIERARCHICAL RESPONSIBILITY

• He/(She) ensures the daily management of the activities of the logistics staff under his/her hierarchical responsibility, defines priorities, ensures that everyone’s tasks run smoothly and arbitrates any conflicts.
• He/(She) organizes the weekly meeting of the base logistics department, ensures that the logistics team’s action plan is updated and monitors the progress of everyone’s tasks.
• He/(She) ensures the administrative management of the personnel under his/her hierarchical responsibility in collaboration with the administration.
• He/(She) carries out staff assessment interviews under his/her hierarchical responsibility and participates in interviews with staff with whom he/(she) has a functional link.
• He/(She) ensures the training of staff under his/her hierarchical responsibility.
• He/(She) provides training in the organization’s logistics procedures and tools under the supervision of his/her line manager.

PROVIDE SUPERVISION OF BASE LOGISTICS TEAMS

• He/(She) participates in the supervision of the entire base logistics team.
• He/(She) communicates regularly with all staff with whom he/(she) has a functional link.
• He/(She) plans his/her team’s leave in collaboration with the human resources department.
• He/(She) participates in sizing the base logistics team.
• He/She participates in the recruitment of base logistics personnel.

GUARANTEE THE ACHIEVEMENT OF THE BASE’S SUPPLY

• He/She ensures the progress of purchases made by the base.
• He/She ensures the drafting of purchase requests for the budget lines under his/her responsibility.
• He/(She) prepares purchasing files in accordance with the NGO’s procedures.
• He/(She) negotiates costs while having a quality/cost/time approach.
• He/She ensures the proper archiving of the base’s purchasing files.
• He/(She) participates in the purchase validation process.
• He/(She) participates in the preparation and conduct of audits.
• He/(She) participates in financial and administrative management in his/her field of activity.
• He/She supervises the transportation and delivery of materials to their final destination.
• He/(She) draws up the transport documents accompanying the goods.
• He/(She) carries out or supervises the physical management of the base’s stocks.
• He/(She) carries out or supervises the administrative management of the base’s stocks.
• He/(She) writes or compiles the monthly inventory monitoring report for the area and transmits it to project managers.

ENSURE THE DEVELOPMENT AND MAINTENANCE OF BASE BUILDINGS

• He/(She) supervises or carries out all repair, maintenance or development work on the base.
• He/(She) carries out regular inspection visits to all buildings in the area in order to identify any repairs, maintenance or improvements to be carried out.
• He/(She) supervises daily workers and contractors contracted to carry out work on the base.
• He/(She) supervises the maintenance and repairs of the base’s domestic equipment.
• He/(She) ensures that there is a permanent stock of cleaning products/stationery on the base.

ENSURING THE MANAGEMENT OF BASE EQUIPMENT

• He/She participates in the technical choices of the base’s logistics equipment.
• He/She ensures the daily and administrative management of the base’s equipment.
• He/(She) participates in the installation of base equipment, ensures their proper functioning, their maintenance and the conduct of necessary repairs.
• He/(She) participates in the development of equipment use procedures and the training of their users.
• He/(She) alerts his/her superior and the coordination when equipment is obsolete/broken.
• He/(She) sizes the equipment with the help of his superior. For any remaining items, he/she will alert the coordination for action.
• He/(She) monitors the “fleet” contract with Orange and the internet service provider in collaboration with logistics coordination.

ENSURING THE DAILY AND ADMINISTRATIVE MANAGEMENT OF THE BASE’S VEHICLE FLEET

• He/(She) participates in planning the movements of base vehicles.
• He/(She) ensures the drafting of the weekly schedule for the base vehicles and transmits it to logistics coordination while respecting the defined deadlines.
• He/(She) ensures rental vehicle reservations in accordance with user requests.
• He/(She) ensures that all vehicles are equipped with the necessary equipment and documentation before any trip (checklist).
• He/(She) ensures the proper functioning of the vehicles, their maintenance and the carrying out of necessary repairs.
• He/(She) ensures that the administrative management of the park conveys from the base, in particular their documentation in collaboration with logistics coordination.
• He/(She) pays particular attention to safety issues relating to the use of vehicles (authorized persons, special conditions, safety equipment, etc.).
• He/(She) ensures the implementation and completion of travel monitoring, fuel management and maintenance tools (log books).
• He/She monitors the consumption of base vehicles and, if necessary, makes the necessary adjustments to operating procedures.

PARTICIPATE IN REPORTING AND INTERNAL AND EXTERNAL REPRESENTATION OF THE BASE SERVICE

• He/(She) participates in the internal and external reporting of the base.
• He/(She) ensures the archiving of the base’s logistical documents.
• He/(She) ensures monthly logistics reporting for the base.
• He/(She) participates in the organization’s internal and external meetings.
• He/(She) represents the organization with partners and local authorities at the request of his/her hierarchy.
• He/(She) ensures effective communication of information to other base services and with logistics coordination.

PARTICIPATE IN THE FINANCIAL MANAGEMENT OF THE BASE

• He/(She) respects all financial management procedures of the organization.
• He/(She) justifies all his/her advances and professional expenses in accordance with the organization’s procedures.
• He/She controls the cash flow forecast for purchases processed by the base.

Required profile

• Minimum Bac + 2 or any other equivalent diploma in logistics.

Professional experience 

• Experience of at least one (02) years continuous in a similar position in a logistics company OR at least one (01) year in a similar position in an international organization

Mandatory knowledge and skills

• Team management
• Administrative and Logistical Procedures
• Compliance with safety rules
• Supply chain management (purchasing, transport, storage)
• Technical equipment (IT, communication, etc.)

Knowledge and skills appreciated

• Knowledge of institutional donor procedures
• Required personal characteristics:
• Team spirit
• Rigor and organization
• Good responsiveness/efficiency
• Sense of responsibility
• Good analytical skills
• Sense of diplomacy and open-mindedness
• Force of proposals, search for solutions
• Respect for confidentiality
• Taking relevant initiatives
• Ability to manage priorities
• Ability to delegate and control
• Adherence to humanitarian values
• Good horizontal and vertical communication skills
• Ability to work independently
• Punctuality

Terms

• Position based in Kousseri (Far North region)
• Fixed-Term Contract.
• Salary defined according to the PUI salary scale.
• Starting position in December 2023.
• Candidates who are nationals of the recruiting locality and/or residents will be prioritized.
• Female candidates are strongly encouraged.

THE CANDIDATE MUST COMPLETE THE QUESTIONNAIRE ONLINE VIA THE LINK https://forms.office.com/e/jFsvTBVMeZ?origin=lprLink  THEN SEND THEIR FILE (COVER LETTER AND CV ONLY), TO THE ADDRESS EMAIL en.recrutement@premiere-urgence-cmr.org MENTIONING “HER NAME + LOGISTICS ASSISTANT” IN THE SUBJECT.

The files provided will not be returned to candidates.

• The candidate must explicitly specify the position for which he/she is applying.
• only pre-selected candidates will be contacted personally.
• the originals of diplomas, work certificates, recommendations must be brought by the candidates called for tests and interviews.

Deadline for submitting applications: 11/21/2023